Program Specialist

Summary

Program Specialist Duties

The Program Specialist performs the full complement of budgetary functions related to the Government Purchase Card Program and procurement duties for the R&D Service Line with overall responsibility associated with all phases of the intricate government credit card purchase program and contracting procurement process.

Monitor, analyze, and evaluate expenditures in relation to planned budget levels, including salary control points.

Prepare analytical reports, recommend corrective actions, and forecast budget shortfalls or surplus.

Manage all phases of government credit card purchase program and contracting procurement processes, including purchasing, tracking, reporting, and reconciling expenditures for supplies, services, equipment, contracts, conferences, and travel.

Prepare and execute short- and long-term strategic planning for research program and projects, gather and analyze historical and current data, validate budget requests, and develop integrated budget forecasts.

Liaises between research program managers, finance office, and contracting/grants staff on funding status and needs.

Tracks obligations/expenditures against appropriations; monitors funds availability; processes/reviews funding documents.

Maintains budget data in financial management systems; reconciles records; supports audits.

Work Schedule: Monday - Friday (8:00am - 4:30pm) Compressed/Flexible: Available at supervisor's discretion Telework: This position may be authorized for telework. Telework eligibility will be discussed during interview process. Virtual: This position is not authorized for Virtual Work. NOTE: Virtual Work eligibility is for current VA employees that are already subject to the return to in person work mandate in their current position. Definition of Virtual Work : Employee works outside of original hiring duty station at a VA owned or leased space. Return to Office (RTO): RTO mandates are in effect and selectees will be required to report to in person work unless they have an approved exception or an exemption. Any approval for an RTO exception, exemption, or extension will happen after a tentative job offer, but before a final job offer.

Interchange Agreements with Other Merit System: Employees who occupy medical or medical-related positions and were appointed under 38 U.S.C. 4701(1) or (3) [formerly 38 U.S.C. 4104 (1) and (3)] must be serving in a full-time position without time limit and have served continuously for at least one year in this other merit system to be eligible to convert to the Title 5 System. Some exceptions to this rule may apply if you have previously acquired tenure under a Title 5 appointment.

Current and former Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held

Job Description

Program Specialist Duties

The Program Specialist performs the full complement of budgetary functions related to the Government Purchase Card Program and procurement duties for the R&D Service Line with overall responsibility associated with all phases of the intricate government credit card purchase program and contracting procurement process.

Monitor, analyze, and evaluate expenditures in relation to planned budget levels, including salary control points.

Prepare analytical reports, recommend corrective actions, and forecast budget shortfalls or surplus.

Manage all phases of government credit card purchase program and contracting procurement processes, including purchasing, tracking, reporting, and reconciling expenditures for supplies, services, equipment, contracts, conferences, and travel.

Prepare and execute short- and long-term strategic planning for research program and projects, gather and analyze historical and current data, validate budget requests, and develop integrated budget forecasts.

Liaises between research program managers, finance office, and contracting/grants staff on funding status and needs.

Tracks obligations/expenditures against appropriations; monitors funds availability; processes/reviews funding documents.

Maintains budget data in financial management systems; reconciles records; supports audits.

Work Schedule: Monday - Friday (8:00am - 4:30pm) Compressed/Flexible: Available at supervisor's discretion Telework: This position may be authorized for telework. Telework eligibility will be discussed during interview process. Virtual: This position is not authorized for Virtual Work. NOTE: Virtual Work eligibility is for current VA employees that are already subject to the return to in person work mandate in their current position. Definition of Virtual Work : Employee works outside of original hiring duty station at a VA owned or leased space. Return to Office (RTO): RTO mandates are in effect and selectees will be required to report to in person work unless they have an approved exception or an exemption. Any approval for an RTO exception, exemption, or extension will happen after a tentative job offer, but before a final job offer.

Interchange Agreements with Other Merit System: Employees who occupy medical or medical-related positions and were appointed under 38 U.S.C. 4701(1) or (3) [formerly 38 U.S.C. 4104 (1) and (3)] must be serving in a full-time position without time limit and have served continuously for at least one year in this other merit system to be eligible to convert to the Title 5 System. Some exceptions to this rule may apply if you have previously acquired tenure under a Title 5 appointment.

Current and former Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held