Management and Program Analyst

Summary

Job Title

Management and Program Analyst

Duties

Help

Duties include, but may not be limited to the following:

• Collects and organizes facility feedback and operational data related to Staff Development and Training programs and services using established data-gathering methods.
• Performs basic trend and comparison analyses of participation, training activity, compliance information, and employee feedback to identify potential issues or improvement opportunities.
• Assists with evaluating educational programs by collecting course evaluations, participation information, and prepares preliminary findings for review by the Designated Learning Officer or supervisor.
• Identifies routine problems affecting educational delivery, including documentation, scheduling, participant compliance, equipment, workflow issues, and resolves them using established procedures or refers more complex matters for review.
• Assists with reviewing educational technology, equipment, and electronic tools by gathering user feedback, documenting identified problems, and preparing information for the Designated Learning Officer's consideration.
• Assists with developing and monitoring the Staff Development and Training training and travel budget by compiling historical spending information, current requests, projected needs, and supporting documentation.
• Tracks assigned training and travel expenditures using established financial reports, spreadsheets, and VA financial systems.
• Performs delegated contracting, purchasing, and control-point responsibilities after completing required training and receiving appropriate authorization. Assists the COR or serves as Contract Officers Representative, as delegated, by monitoring expenditures, maintaining procurement documentation, reviewing contractor performance, and ensuring compliance with Federal Acquisition Regulations, VA policies, and local procedures.
• Identifies apparent discrepancies in financial reports and supporting documents and coordinates with Fiscal Service or the appropriate service to obtain clarification and correction.
• Prepares draft budget status, spending trend, and forecasting reports for review by the Designated Learning Officer and assists with developing budget justifications and business-plan information.
• Assists with purchasing and procurement activities by maintaining required documentation, verifying required approvals and funding information, and applying established VA and local procedures.
• Drafts memorandums, reports, correspondence, meeting minutes, and presentation materials using established VA formats and departmental guidelines.
• Updates Staff Development and Training SOPs, forms, educational tools, and competency materials based on approved changes, supervisory direction, and current policy requirements.
• Prepares and revises brochures and course documentation using established accreditation, FAS, and continuing-education requirements and refers substantive or unusual issues for review.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday, 7:30am - 4:00pm

Virtual: This is not a virtual position.

Position Description/PD#: Management and Program Analyst / PD305710 and PD305770

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized

Job Description

Job Title

Management and Program Analyst

Duties

Help

Duties include, but may not be limited to the following:

• Collects and organizes facility feedback and operational data related to Staff Development and Training programs and services using established data-gathering methods.
• Performs basic trend and comparison analyses of participation, training activity, compliance information, and employee feedback to identify potential issues or improvement opportunities.
• Assists with evaluating educational programs by collecting course evaluations, participation information, and prepares preliminary findings for review by the Designated Learning Officer or supervisor.
• Identifies routine problems affecting educational delivery, including documentation, scheduling, participant compliance, equipment, workflow issues, and resolves them using established procedures or refers more complex matters for review.
• Assists with reviewing educational technology, equipment, and electronic tools by gathering user feedback, documenting identified problems, and preparing information for the Designated Learning Officer's consideration.
• Assists with developing and monitoring the Staff Development and Training training and travel budget by compiling historical spending information, current requests, projected needs, and supporting documentation.
• Tracks assigned training and travel expenditures using established financial reports, spreadsheets, and VA financial systems.
• Performs delegated contracting, purchasing, and control-point responsibilities after completing required training and receiving appropriate authorization. Assists the COR or serves as Contract Officers Representative, as delegated, by monitoring expenditures, maintaining procurement documentation, reviewing contractor performance, and ensuring compliance with Federal Acquisition Regulations, VA policies, and local procedures.
• Identifies apparent discrepancies in financial reports and supporting documents and coordinates with Fiscal Service or the appropriate service to obtain clarification and correction.
• Prepares draft budget status, spending trend, and forecasting reports for review by the Designated Learning Officer and assists with developing budget justifications and business-plan information.
• Assists with purchasing and procurement activities by maintaining required documentation, verifying required approvals and funding information, and applying established VA and local procedures.
• Drafts memorandums, reports, correspondence, meeting minutes, and presentation materials using established VA formats and departmental guidelines.
• Updates Staff Development and Training SOPs, forms, educational tools, and competency materials based on approved changes, supervisory direction, and current policy requirements.
• Prepares and revises brochures and course documentation using established accreditation, FAS, and continuing-education requirements and refers substantive or unusual issues for review.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday, 7:30am - 4:00pm

Virtual: This is not a virtual position.

Position Description/PD#: Management and Program Analyst / PD305710 and PD305770

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized