Sourcing and Contract Specialist

Summary

Sourcing and Contracts SpecialistAre you looking for career opportunities within a global growing real estate company?Then you might be our next RFP bidding and contract administration professional.Join us and be a part of our journey.We are looking for an organized, analytical, and proactive professional to manage the lifecycle of service contracts across Akelius' portfolio and lead competitive sourcing activities for expiring and new service requirements.The role maintains the contract calendar, tracks renewal deadlines, and ensures contracts are reviewed and competitively bid before renewal whenever appropriate.This position helps reduce risk, prevent unmanaged contract renewals, identify savings opportunities, and strengthen vendor performance through disciplined sourcing and contract management practices.The role supports approximately 65 properties across 3 regions.Key responsibilities RFP, bidding and analysisplan and manage competitive RFP and RFQ processes for expiring contracts and new service requirementsprepare bid packages, scopes of work, and evaluation criteria with internal stakeholderssolicit, organize, and manage vendor responses throughout the bidding processanalyze proposals based on pricing, scope, service levels, risk, and overall valuebenchmark incumbent vendors against market pricing and identify documented savings opportunitiesdevelop award recommendations and support contract execution with selected vendorsContract administrationmonitor renewal dates, and notice periods across all propertiesreview contracts in advance so no contract renews without reviewmaintain the central repository for contracts, pricing, scopes of work, and supporting documentationcoordinate contract renewals, amendments, and terminations with legal, operations, and property teamsadminister contracts throughout their lifecycle, from execution through closeout or renewalCollaboration and reportingpartner with operations to define service requirements and specificationscoordinate with the operations and to align vendor, pricing, and spend informationreport on bidding activity, contract renewals, savings achieved, and upcoming contract actionssupport procurement standardization, policy compliance, and process improvements across the portfolioWho you are3+ years of experience in contract administration, sourcing, procurement, or RFP and bid managementexperience running competitive sourcing events and evaluating vendor proposals based on cost and valuestrong analytical skills with the ability to compare pricing, scopes, and contract terms across vendorshighly organized and able to manage multiple contracts, deadlines, and renewal schedules simultaneouslystrong written and verbal communication skills for bid documentation, analysis, and recommendationsexperience with real estate, facilities, or property management service contracts is preferredfamiliarity with contract management, procurement, or e-sourcing platforms is preferredMeasures of successevery expiring contract is identified, reviewed, and evaluated before renewal, with no unmanaged auto-renewalscompetitive bidding activities are completed on schedule and according to procurement standardssavings opportunities are documented and captured through bidding, benchmarking, and contract negotiationsa complete, accurate, and current contract calendar and repository is maintained across all propertiescan manage contract administration, has good analytical skills, bidding experience, and collaboration with operations, property management, vendors, and procurement stakeholders.Akelius offerssalary range USD 90,000 to 100,000competitive benefits with generous employer premium contributions100% paid short and long term disability, as well as Life401k with matchannual fitness benefitinternal industry specific education and trainingoffices in central locations with a high-quality working environmentsocial events and volunteer opportunities throughout the yearcompany summit every second yearAbout AkeliusAkelius acquires, upgrades, and manages residential properties.Akelius owns rental apartments in the metropolitan cities New York, Boston, Washington D.C., Austin, Ottawa, Montreal, Quebec City, Toronto, London, and Paris.Read more at www.akelius.comAkelius is an equal opportunity employer and employs personnel without regard to race, ancestry, place of origin, colour, ethnic origin, language, citizenship, creed, religion, gender identity, sexual orientation, age, marital status, protected veteran status, pregnancy, physical and/or mental handicap or financial ability.#J-18808-Ljbffr

Job Description

Sourcing and Contracts SpecialistAre you looking for career opportunities within a global growing real estate company?Then you might be our next RFP bidding and contract administration professional.Join us and be a part of our journey.We are looking for an organized, analytical, and proactive professional to manage the lifecycle of service contracts across Akelius' portfolio and lead competitive sourcing activities for expiring and new service requirements.The role maintains the contract calendar, tracks renewal deadlines, and ensures contracts are reviewed and competitively bid before renewal whenever appropriate.This position helps reduce risk, prevent unmanaged contract renewals, identify savings opportunities, and strengthen vendor performance through disciplined sourcing and contract management practices.The role supports approximately 65 properties across 3 regions.Key responsibilities RFP, bidding and analysisplan and manage competitive RFP and RFQ processes for expiring contracts and new service requirementsprepare bid packages, scopes of work, and evaluation criteria with internal stakeholderssolicit, organize, and manage vendor responses throughout the bidding processanalyze proposals based on pricing, scope, service levels, risk, and overall valuebenchmark incumbent vendors against market pricing and identify documented savings opportunitiesdevelop award recommendations and support contract execution with selected vendorsContract administrationmonitor renewal dates, and notice periods across all propertiesreview contracts in advance so no contract renews without reviewmaintain the central repository for contracts, pricing, scopes of work, and supporting documentationcoordinate contract renewals, amendments, and terminations with legal, operations, and property teamsadminister contracts throughout their lifecycle, from execution through closeout or renewalCollaboration and reportingpartner with operations to define service requirements and specificationscoordinate with the operations and to align vendor, pricing, and spend informationreport on bidding activity, contract renewals, savings achieved, and upcoming contract actionssupport procurement standardization, policy compliance, and process improvements across the portfolioWho you are3+ years of experience in contract administration, sourcing, procurement, or RFP and bid managementexperience running competitive sourcing events and evaluating vendor proposals based on cost and valuestrong analytical skills with the ability to compare pricing, scopes, and contract terms across vendorshighly organized and able to manage multiple contracts, deadlines, and renewal schedules simultaneouslystrong written and verbal communication skills for bid documentation, analysis, and recommendationsexperience with real estate, facilities, or property management service contracts is preferredfamiliarity with contract management, procurement, or e-sourcing platforms is preferredMeasures of successevery expiring contract is identified, reviewed, and evaluated before renewal, with no unmanaged auto-renewalscompetitive bidding activities are completed on schedule and according to procurement standardssavings opportunities are documented and captured through bidding, benchmarking, and contract negotiationsa complete, accurate, and current contract calendar and repository is maintained across all propertiescan manage contract administration, has good analytical skills, bidding experience, and collaboration with operations, property management, vendors, and procurement stakeholders.Akelius offerssalary range USD 90,000 to 100,000competitive benefits with generous employer premium contributions100% paid short and long term disability, as well as Life401k with matchannual fitness benefitinternal industry specific education and trainingoffices in central locations with a high-quality working environmentsocial events and volunteer opportunities throughout the yearcompany summit every second yearAbout AkeliusAkelius acquires, upgrades, and manages residential properties.Akelius owns rental apartments in the metropolitan cities New York, Boston, Washington D.C., Austin, Ottawa, Montreal, Quebec City, Toronto, London, and Paris.Read more at www.akelius.comAkelius is an equal opportunity employer and employs personnel without regard to race, ancestry, place of origin, colour, ethnic origin, language, citizenship, creed, religion, gender identity, sexual orientation, age, marital status, protected veteran status, pregnancy, physical and/or mental handicap or financial ability.#J-18808-Ljbffr