Program Specialist

Summary

Program Specialist

Duties include but not limited to:

• Monitor and make recommendations to replace end of life equipment.
• Contact vendors to attain quotes for items to be requested.
• Enter all equipment requests, track progress of the acquisition, ensure delivery, and ensure timely readiness of acquisitions for the Specialty Care service.
• Research and prepare documentation of salient characteristics, market research, sole source requirements, like or exact requirements, item descriptions, justification, reusable medical equipment (RME) cleaning instructions, Instructions for Use (IFU), and technical specifications.
• Monitor and enter new equipment into the Strategic Equipment Planning Guide (SEPG) to enable entry into the EER.
• Track data, provide updates and advise leadership with best actionable recommendations on contracting and equipment procurement on behalf of Service in the best interest of the VA as procurement technical authority for Specialty Care Service.
• Independently develop performance work statements, cost benefit analysis, gap analysis, sole source justifications, quality assurance, surveillance plans (QASP), market research, and other contract documents.
• Establish and maintain controls to ensure that contracts are executed in accordance with terms.
• Report on deviation from contract terms and manage a record system that includes contractor information and key contractual due dates to ensure that contractual actions are completed timely.
• Recommend contract termination and need to exercise option years of the contract based on contract performance, funds availability, and the need for the continuation of the services being rendered.
• Verify contract interim payments after verifying accuracy and may certify payments for services rendered.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday, 7:30am - 4:00pm

Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: Program Specialist/ PD144140 and PD144150

Relocation/Recruitment Incentives: Not Authorized

Job Description

Program Specialist

Duties include but not limited to:

• Monitor and make recommendations to replace end of life equipment.
• Contact vendors to attain quotes for items to be requested.
• Enter all equipment requests, track progress of the acquisition, ensure delivery, and ensure timely readiness of acquisitions for the Specialty Care service.
• Research and prepare documentation of salient characteristics, market research, sole source requirements, like or exact requirements, item descriptions, justification, reusable medical equipment (RME) cleaning instructions, Instructions for Use (IFU), and technical specifications.
• Monitor and enter new equipment into the Strategic Equipment Planning Guide (SEPG) to enable entry into the EER.
• Track data, provide updates and advise leadership with best actionable recommendations on contracting and equipment procurement on behalf of Service in the best interest of the VA as procurement technical authority for Specialty Care Service.
• Independently develop performance work statements, cost benefit analysis, gap analysis, sole source justifications, quality assurance, surveillance plans (QASP), market research, and other contract documents.
• Establish and maintain controls to ensure that contracts are executed in accordance with terms.
• Report on deviation from contract terms and manage a record system that includes contractor information and key contractual due dates to ensure that contractual actions are completed timely.
• Recommend contract termination and need to exercise option years of the contract based on contract performance, funds availability, and the need for the continuation of the services being rendered.
• Verify contract interim payments after verifying accuracy and may certify payments for services rendered.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday, 7:30am - 4:00pm

Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: Program Specialist/ PD144140 and PD144150

Relocation/Recruitment Incentives: Not Authorized