Program Coordinator

Summary

Learnvia is a nonprofit learning collaborative that brings educators and researchers together to improve student success in gateway math courses — courses that can open the door to degree completion, STEM pathways, and high-demand careers. By helping more students succeed in these critical courses, Learnvia aims to expand opportunity for students and strengthen the pipeline into fields that drive innovation.

Launched by Carnegie Mellon University in 2025 and generously supported by the Gates Foundation, Learnvia brings educators and researchers together to turn the science of learning into classroom practice. We pair smarter learning tools with faculty support, professional learning, peer collaboration, and continuous research to strengthen teaching and learning over time.

With support from the National Science Foundation, Learnvia is expanding its gateway mathematics courseware to 45 two-year and broad-access institutions over three years, across Pre-Calculus, Calculus I–III, and Quantitative Reasoning. The initiative will build a national network of educators and institutions working together to improve student outcomes, reaching hundreds of faculty and tens of thousands of students each year.

Reporting to the Director of Faculty Success, the Program Coordinator will manage recruitment, onboarding, institutional coordination, and logistics for workshops and summer institutes, ensuring alignment across all participating institutions. This role is the primary point of contact for partner institutions from first conversation through full implementation. It is essential for scaling the Learnvia implementation, supporting faculty engagement, and maintaining the continuous improvement cycles central to the project.

Joining at a formative stage, the Program Coordinator will help shape how institutions experience Learnvia: how they hear about the initiative, how they decide to join, how they get started, and how they stay connected to a growing community of practice. This is an opportunity to apply strong coordination and communication skills to a mission-driven effort with national visibility.

The ideal candidate is a highly organized relationship-builder who is equally comfortable writing a recruitment email, running an information session, and managing the details of a 60-person summer institute. They bring a service mindset toward faculty and institutional partners and understand the realities of teaching and working at community colleges and broad-access institutions.

They thrive in a fast-paced, entrepreneurial environment, can manage many institutional relationships at once, and take ownership of systems that keep a multi-year, multi-institution initiative on track. They communicate clearly and warmly, follow through reliably, and enjoy building processes from the ground up.

• Execute the annual recruitment strategy to bring on new institutional cohorts: 8 institutions in Year 1, 17 in Year 2, and 20 in Year 3.
• Develop and manage outreach campaigns aligned with the broader Learnvia marketing and recruitment strategy in partnership with Learnvia's marketing team, including email sequences, information sessions, webinars, and conference presence.
• Create and maintain recruitment materials such as program overviews, FAQs, application guides, and partner stories that clearly communicate the value of participation.
• Manage the application and selection pipeline in the CRM, screening prospective institutions against selection criteria: gateway-course enrollment, departmental commitment, and willingness to engage in professional learning.

• Guide newly selected institutions through onboarding, including forming local implementation teams, identifying target courses and faculty, and supporting any program revision needed to align with effective implementation of Learnvia.
• Build and refine a consistent onboarding experience aligned with the broader Learnvia faculty onboarding process, including welcome communications, kickoff meetings, checklists, and getting-started resources.
• Connect faculty to Learnvia training, professional development opportunities, and support resources, in coordination with the Faculty Success team.
• Maintain regular, faculty-centered communications such as newsletters, updates, and celebrations of participant milestones.

• Serve as the primary liaison for 15–20 institutional contacts at any given time across all three project years.
• Track participation, milestones, and commitments across institutions, keeping partners aligned with project timelines and requirements.
• Coordinate with institutional leads on the logistics of grant-funded participation, including release time and local coordination support.
• Surface partner feedback and implementation challenges to the Director of Faculty Success to inform continuous improvement.

• Plan and execute logistics for annual summer institutes (25–60 faculty participants) and other project workshops, both in person and virtual.
• Manage registration, participant communications, travel and lodging, venues, catering, and materials.
• Coordinate with facilitators, learning scientists, and Learnvia staff to ensure smooth delivery of each event.
• Support post-event follow-up.

• Coordinate opportunities for faculty and institutions to share practices across the network, such as virtual convenings, community calls, and cross-institution exchanges.
• Help cultivate a sense of belonging and shared purpose among participating faculty and departments.
• Gather and share participant stories and highlights for use in Learnvia communications, in partnership with the marketing team.

• Maintain accurate records of institutional participation and engagement to support grant reporting.
• Coordinate handoffs of participation information to the research and evaluation team as needed.
• Other duties as assigned to support the success of the initiative.

• Bachelor's degree or equivalent experience.
• 3+ years of experience in program coordination, project management, or partner engagement, ideally in higher education or grant-funded initiatives.
• Demonstrated experience planning and running events such as workshops, institutes, or conferences, including travel and registration logistics.
• Excellent written and verbal communication skills, with the ability to write clear, engaging outreach and participant communications.
• Strong organizational skills and the ability to manage many relationships, deadlines, and details at once.
• Experience with CRM or marketing tools (such as HubSpot), project management software, and Google Workspace.
• Comfort working across teams, including faculty success, marketing, and product.

• Experience working at or with community colleges or broad-access institutions.
• Familiarity with mathematics education, faculty professional development, or courseware implementation.
• Experience with recruitment campaigns, enrollment marketing, or partner onboarding.
• Experience supporting a multi-institution network or community of practice.
• Commitment to student success and equity in postsecondary education.

The salary range for this full-time role is $95,000-125,000 based on experience and qualifications. This position is remote within the U.S., with approximately 30% travel. Learnvia offers a competitive benefits package, including medical, dental, retirement, and additional benefits.

Job Description

Learnvia is a nonprofit learning collaborative that brings educators and researchers together to improve student success in gateway math courses — courses that can open the door to degree completion, STEM pathways, and high-demand careers. By helping more students succeed in these critical courses, Learnvia aims to expand opportunity for students and strengthen the pipeline into fields that drive innovation.

Launched by Carnegie Mellon University in 2025 and generously supported by the Gates Foundation, Learnvia brings educators and researchers together to turn the science of learning into classroom practice. We pair smarter learning tools with faculty support, professional learning, peer collaboration, and continuous research to strengthen teaching and learning over time.

With support from the National Science Foundation, Learnvia is expanding its gateway mathematics courseware to 45 two-year and broad-access institutions over three years, across Pre-Calculus, Calculus I–III, and Quantitative Reasoning. The initiative will build a national network of educators and institutions working together to improve student outcomes, reaching hundreds of faculty and tens of thousands of students each year.

Reporting to the Director of Faculty Success, the Program Coordinator will manage recruitment, onboarding, institutional coordination, and logistics for workshops and summer institutes, ensuring alignment across all participating institutions. This role is the primary point of contact for partner institutions from first conversation through full implementation. It is essential for scaling the Learnvia implementation, supporting faculty engagement, and maintaining the continuous improvement cycles central to the project.

Joining at a formative stage, the Program Coordinator will help shape how institutions experience Learnvia: how they hear about the initiative, how they decide to join, how they get started, and how they stay connected to a growing community of practice. This is an opportunity to apply strong coordination and communication skills to a mission-driven effort with national visibility.

The ideal candidate is a highly organized relationship-builder who is equally comfortable writing a recruitment email, running an information session, and managing the details of a 60-person summer institute. They bring a service mindset toward faculty and institutional partners and understand the realities of teaching and working at community colleges and broad-access institutions.

They thrive in a fast-paced, entrepreneurial environment, can manage many institutional relationships at once, and take ownership of systems that keep a multi-year, multi-institution initiative on track. They communicate clearly and warmly, follow through reliably, and enjoy building processes from the ground up.

• Execute the annual recruitment strategy to bring on new institutional cohorts: 8 institutions in Year 1, 17 in Year 2, and 20 in Year 3.
• Develop and manage outreach campaigns aligned with the broader Learnvia marketing and recruitment strategy in partnership with Learnvia's marketing team, including email sequences, information sessions, webinars, and conference presence.
• Create and maintain recruitment materials such as program overviews, FAQs, application guides, and partner stories that clearly communicate the value of participation.
• Manage the application and selection pipeline in the CRM, screening prospective institutions against selection criteria: gateway-course enrollment, departmental commitment, and willingness to engage in professional learning.

• Guide newly selected institutions through onboarding, including forming local implementation teams, identifying target courses and faculty, and supporting any program revision needed to align with effective implementation of Learnvia.
• Build and refine a consistent onboarding experience aligned with the broader Learnvia faculty onboarding process, including welcome communications, kickoff meetings, checklists, and getting-started resources.
• Connect faculty to Learnvia training, professional development opportunities, and support resources, in coordination with the Faculty Success team.
• Maintain regular, faculty-centered communications such as newsletters, updates, and celebrations of participant milestones.

• Serve as the primary liaison for 15–20 institutional contacts at any given time across all three project years.
• Track participation, milestones, and commitments across institutions, keeping partners aligned with project timelines and requirements.
• Coordinate with institutional leads on the logistics of grant-funded participation, including release time and local coordination support.
• Surface partner feedback and implementation challenges to the Director of Faculty Success to inform continuous improvement.

• Plan and execute logistics for annual summer institutes (25–60 faculty participants) and other project workshops, both in person and virtual.
• Manage registration, participant communications, travel and lodging, venues, catering, and materials.
• Coordinate with facilitators, learning scientists, and Learnvia staff to ensure smooth delivery of each event.
• Support post-event follow-up.

• Coordinate opportunities for faculty and institutions to share practices across the network, such as virtual convenings, community calls, and cross-institution exchanges.
• Help cultivate a sense of belonging and shared purpose among participating faculty and departments.
• Gather and share participant stories and highlights for use in Learnvia communications, in partnership with the marketing team.

• Maintain accurate records of institutional participation and engagement to support grant reporting.
• Coordinate handoffs of participation information to the research and evaluation team as needed.
• Other duties as assigned to support the success of the initiative.

• Bachelor's degree or equivalent experience.
• 3+ years of experience in program coordination, project management, or partner engagement, ideally in higher education or grant-funded initiatives.
• Demonstrated experience planning and running events such as workshops, institutes, or conferences, including travel and registration logistics.
• Excellent written and verbal communication skills, with the ability to write clear, engaging outreach and participant communications.
• Strong organizational skills and the ability to manage many relationships, deadlines, and details at once.
• Experience with CRM or marketing tools (such as HubSpot), project management software, and Google Workspace.
• Comfort working across teams, including faculty success, marketing, and product.

• Experience working at or with community colleges or broad-access institutions.
• Familiarity with mathematics education, faculty professional development, or courseware implementation.
• Experience with recruitment campaigns, enrollment marketing, or partner onboarding.
• Experience supporting a multi-institution network or community of practice.
• Commitment to student success and equity in postsecondary education.

The salary range for this full-time role is $95,000-125,000 based on experience and qualifications. This position is remote within the U.S., with approximately 30% travel. Learnvia offers a competitive benefits package, including medical, dental, retirement, and additional benefits.