Program Specialist

Summary

Program Specialist

The duties of this position include but are not limited to the following:

• Maintains comprehensive knowledge of organizational programs, policies, administrative directives, and VHA operations to provide accurate guidance and facilitate effective communication across services.
• Proficiency in administrative systems, office automation, procurement processes, publications management, and office operations to support executive leadership.
• Coordinates executive calendars, conferences, meetings, and special events.
• Analyzing action and suspense tracking data and escalating unresolved items with an explanation of trends or recurring deficiencies
• Reviewing clinical service contract information, including expiration timelines, utilization, and performance measures, to support renewal and resource decisions.
• Reviews and analyzes clinical service contract data, monitoring contract expiration timelines, utilization rates, and performance metrics, and preparing summary reports to support contract renewal and resource allocation decisions.
• Tracks and analyze equipment inventory and maintenance data across services, identify aging or underutilized equipment
• Other duties as assigned.

Work Schedule: Monday to Friday 7:30am - 4:00pm

Telework: Ad-Hoc may be authorized at Supervisory discretion

Virtual: This is not a virtual position.

Position Description/PD#: Program Specialist / PD03587O

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized

Job Description

Program Specialist

The duties of this position include but are not limited to the following:

• Maintains comprehensive knowledge of organizational programs, policies, administrative directives, and VHA operations to provide accurate guidance and facilitate effective communication across services.
• Proficiency in administrative systems, office automation, procurement processes, publications management, and office operations to support executive leadership.
• Coordinates executive calendars, conferences, meetings, and special events.
• Analyzing action and suspense tracking data and escalating unresolved items with an explanation of trends or recurring deficiencies
• Reviewing clinical service contract information, including expiration timelines, utilization, and performance measures, to support renewal and resource decisions.
• Reviews and analyzes clinical service contract data, monitoring contract expiration timelines, utilization rates, and performance metrics, and preparing summary reports to support contract renewal and resource allocation decisions.
• Tracks and analyze equipment inventory and maintenance data across services, identify aging or underutilized equipment
• Other duties as assigned.

Work Schedule: Monday to Friday 7:30am - 4:00pm

Telework: Ad-Hoc may be authorized at Supervisory discretion

Virtual: This is not a virtual position.

Position Description/PD#: Program Specialist / PD03587O

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized