Deputy Clerk

Job Description

Position Description:
ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES:

• Reviews and accepts for filing various legal pleadings from parties, attorneys, law enforcement officers, staff, and the public, and provides assistance and/or information as needed
• Examines legal documents submitted to the Court for adherence to law/procedures, and files or routes documents appropriately
• Prepares and processes the opening of all new case types, both electronically and in paper form, and schedules for hearing or communicates with Judicial Assistants as needed to schedule
• Tracks service on cases, prepares legal publications, and serves parties when needed
• Dockets and journals
• Schedules and maintains the Court’s docket
• Issues notices, summons, and subpoenas
• Processes Court appointed attorney/guardian ad litem requests/paperwork
• Records case filings and Court orders/decisions/entries into computer database
• Copies and distributes judgment entries/decisions/orders to appropriate parties
• Collects costs and fees and accurately records amounts collected
• Communicates with other courts and transfers cases to other courts, jurisdictions, etc. when necessary
• Accepts and processes public record requests
• Enforces orders of the Court and processes paperwork as needed or directed
• Processes fingerprint information to BCI
• Maintains open communication with the Judge, Magistrates, Court staff, attorneys, parties, families, outside agencies, the public, etc.
• Maintains a high level of professionalism and confidentiality
• Ensures that Court files and documents are properly maintained, pulls case files prior to scheduled hearings or as requested, and ensures files are returned for processing
• Processes and delivers mail, and retrieves and archived/remote files as needed
• Demonstrates regular, timely, and reliable attendance
• Multitasks, prioritizes, possesses strong interpersonal skills, and provides positive customer service
• Performs other clerical duties as needed, such as answering the telephone, filing, photocopying, shredding, typing, journalizing, and collating
• Other duties as assigned by the Chief Deputy Clerk, Magistrates, and/or Judge

Program: Licking County Court of Common Pleas Brief Description:
Maintains and organizes matters filed in the Probate-Juvenile Court and provides clerical assistance related to records and information received/maintained/processed at the Court.
Job Prerequisites:
SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential function, duty, and responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE: A High School Diploma or equivalent G.E.D., as well as knowledge and experience with Microsoft Office, Word, and Excel, are required; an advanced degree/certificate or related experience is preferred.

LANGUAGE AND REASONING SKILLS: Ability to read and comprehend legal correspondence and memos; ability to effectively communicate both orally and in writing with Judges, Magistrates, attorneys, staff, families, public, and outside agencies; ability to apply common sense understanding to carry out instructions, problem solve, and provide excellent customer service are all required for this position.

OTHER SKILLS AND ABILITIES: Attention to detail; ability to work independently and as a team while under pressure; and, ability to maintain confidentiality is required. Ability to plan, prioritize, and organize a diversified workload is necessary. Ability to operate general office equipment is required.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Ability to understand verbal instructions and communicate effectively in person, in writing, and by telephone is a must.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Compensation:
Starting Salary - minimum of $19.00 / hour, commensurate with experience

Health, Dental, Vision, and Life Insurance Benefits

Ohio Public Employees Retirement System

Paid Holiday, Sick, Vacation, Personal Leave
About UFA:
Licking County Court of Common Pleas, Probate-Juvenile Division, is an Equal Opportunity Employer.

Closing Date/Time: Open Until Filled