Police Records Specialist

City of Tustin, CA
Tustin, California United States  View Map
Posted: Jul 03, 2025
  • Salary: $55,993.60 - $77,147.20 Annually USD
  • Full Time
  • Education and Training
  • Public Safety
  • Job Description

    Description

    This recruitment is open on a continuous basis and may close at any time.

    The City of Tustin Police Department is currently seeking applicants for Police Records Specialist. To be considered, a city application, supplemental questionnaire, AND a typing certification (40 net words per minute) must be submitted. For typing certification requirements, CLICK HERE.

    THE TUSTIN POLICE DEPARTMENT:

    T he Tustin Police Department is committed to serving the community in meaningful ways and enjoys a reputation for professional excellence. The TPD strives to maintain the highest standard of professional ethics and personal integrity and remains dedicated to achieving excellence in performance throughout the organization and in the community through the quality of its personnel. It continues to be the TPD's mission to have employees who are ethical, dedicated and loyal to the department and the profession. If you desire a career in public service, are a motivated self-starter, and are willing to be a part of a creative problem solving team, apply to join the TPD as a Police Records Specialist.

    THE POSITION:

    The Police Records Specialist is a journey level civilian classification assigned to perform a variety of administrative and clerical support duties in the Police Department. An employee in this classification prepares, processes, and retrieves police records, data and reports while observing and enforcing strict security regulations and procedures; answers questions and provides information and assistance to police staff, law enforcement agencies, and the general public; and provides general clerical assistance to department personnel. In contrast with general office support classifications, the Police Records Specialist requires thorough knowledge of laws, codes, and regulations governing the maintenance and release of confidential and sensitive police records and information. Though prior law enforcement experience is not required at time of entry into the classification, the employee is expected to perform the full range of duties at the conclusion of the probationary period, which includes extensive departmental training.
    THE SELECTION PROCESS:
    The selection process for this position contains a series components; each component must be passed in order to continue to the next phase. First, application materials will be carefully reviewed to identify candidates who meet the minimum qualifications for the position. Those who meet the minimum qualifications for the position will be invited to participate in a written examination. Those who pass the written examination, and who are determined to be best qualified, will be invited to a panel interview. Those who pass the panel interview will earn placement on an eligibility list from which hires may be made. Candidates who are selected to move forward must pass each of the remaining steps: background investigation and polygraph examination, an interview with the Police Chief (or his designee), and a medical examination and drug screen upon conditional offer of employment. The duration of the selection process typically lasts 6-9 months. Applicants will receive written notification of their current status in the selection process via e-mail.

    Examples of Duties

    Duties may include, but are not limited to, the following:

    • Processes, maintains, and updates a variety of departmental files, records, and databases on warrants, citations, arrests, criminal cases, investigations, employee training records, employee performance evaluations, and related police data; operates electronic records management system, California Law Enforcement Telecommunication System (CLETS) and National Crime Information Center (NCIC) law enforcement network systems, and/or standard business software to enter and retrieve crime data

    • Electronically scans, indexes, and files accident, crime, and arrest reports, warrants, citations, and other police data; organizes records in alphabetical, numerical, chronological, or subject matter classification

    • Researches, retrieves, compiles, and copies information from police records to assist police field personnel with ongoing investigations and operations; prepares records for court packages; performs background checks; processes requests for police reports, citations, and other information from the public and other law enforcement personnel

    • Compiles, tabulates, and verifies information and statistical data pertaining to arrests, cases, and other departmental operations; prepares related statistical and summary reports for use by police personnel and the court system

    • Completes, collects, organizes, and distributes forms, informational materials, and other paperwork for departmental staff, courts, and law enforcement agencies; checks forms, records, reports, and files for accuracy, completeness and conformance to departmental policies and procedures

    • Types, completes, and distributes a variety of letters, memoranda, notifications, and general correspondence

    • Assists the public and other law enforcement agencies at the counter and over the telephone; responds to questions, complaints, and requests; provides information regarding departmental procedures and regulations involving police records, criminal violations, and impounded vehicles; directs callers to appropriate parties as necessary

    • Receives and tracks subpoenas received from the District Attorney's Office; coordinates officer court appearances

    • Performs criminal booking processes by photographing and fingerprinting detainees using digital fingerprinting and photography equipment; fingerprints City job applicants to assist with the administrative screening process

    • Sorts and distributes departmental mail; processes invoices for payment; assists with departmental payroll records

    • Performs physical searches of female detainees (matron duties) as necessary

    • Provides a variety of administrative support to departmental personnel; arranges meetings, coordinates travel arrangements, and takes phone messages

    Minimum Qualifications

    A combination of education, experience, and training that has provided the necessary knowledge, skills, and abilities is required for entry into the classification. A typical combination includes:

    Education and/or Experience:

    Graduation from high school; and two (2) years of general clerical or records management experience.

    Knowledge of:

    • Principles and procedures of records management, including alphabetical, numerical, and chronological filing systems

    • Standard business software, including word processing, spreadsheet, database, and scanning programs

    • Proper English usage, spelling, grammar and punctuation

    • Federal, state and local laws, codes, and regulations governing the maintenance and release of police records and information

    Skill to:

    • Operate various types of standard office equipment including a personal computer and related software

    Ability to:

    • Plan, organize, supervise, assign, and evaluate the work of others

    • Interpret, explain, and apply pertinent federal, state and local laws, codes, ordinances, and regulations

    • Communicate clearly and concisely, orally and in writing

    • Understand and follow oral and written instructions

    • Prepare and maintain accurate and precise written documents such as reports, records, forms, and correspondence

    • Evaluate situations, identify problems, and exercise sound independent judgment within established guidelines

    • Establish and maintain courteous and effective working relationships with coworkers, management, government officials, the public, and others encountered in the course of the work

    • Type accurately at a speed of at least 40 net words per minute

    • Maintain confidentiality of sensitive information

    • Effectively handle multiple priorities, organize workload, and meet strict deadlines

    • Perform basic arithmetic computations with speed and accuracy

    • Maintain professionalism, courtesy, and composure at all times, including stressful situations and handle disputes and complaints in a calm, courteous, and tactful manner

    Licenses and/or Certificates:

    A valid California Law Enforcement Teletype Systems (CLETS) certificate is required within six (6) months of employment.

    Special Requirements:

    Satisfactory results from a background investigation, physical examination, and administrative screening. Required to work rotating shifts that are typically ten (10) or twelve and one-half (12 ½) hours per day and which may include evenings, weekends, and holidays. Bilingual skills are highly desirable.

    Working Conditions & Physical Demands

    TYPING CERTIFICATION REQUIREMENTS:

    This position requires a typing speed of 40 net words per minute. For typing certification requirements and instructions, please CLICK HERE.

    For a full job description, click on POLICE RECORDS SPECIALIST.

    The City of Tustin is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities.

    The City of Tustin offers a comprehensive compensation and benefit program that includes:

    FLEXIBLE BENEFIT PLAN
    The City provides a specific dollar amount to each employee to use toward the purchase of individual or family health coverage, dental plans, vision coverage, additional life insurance, deferred compensation, and other optional benefits. Currently, the flexible benefit amount for Employee + 2 is $2000 per month.

    The City contracts through CalPERS medical program (PEMHCA) which offers multiple PPO and HMO options for health insurance providers. Employees also have the choice of Delta Dental PPO or HMO plans.

    RETIREMENT
    Employees will be enrolled in a defined benefit (pension) plan with the California Public Employees Retirement System (CalPERS). CalPERS determines the retirement plan in which a new employee will be enrolled based on the individual's membership status with CalPERS or a reciprocal retirement system on the individual's first day of employment with the City.

    Classic CalPERS members will be enrolled in the 2% @ 60 plan, with an employee contribution of 10% (pre-tax). New CalPERS members, as defined by the Public Employees' Pension Reform Act of 2013 ("PEPRA"), will be enrolled in the 2% @ 62 plan, with an employee contribution of 7.25% (pre-tax). The City does not participate in Social Security, though participation Medicare is mandatory (1.45% employee contribution).

    DEFERRED COMPENSATION
    Employees may defer earnings, on a pre-tax basis, into a 457 deferred compensation program. This is an optional program. The City contracts with Nationwide Retirement Services.

    GENERAL LEAVE
    General Leave may be used for vacation and/or illness. Annual accrual amounts increase from 160 to 248 with years of service.

    HOLIDAYS
    The City has 13 paid holidays per calendar year.

    LIFE INSURANCE
    Full-Time employees receive a $100,000 life insurance policy.

    LONG-TERM DISABILITY
    The Long-Term disability program provides 60% of the employees' income when the employee becomes disabled because of an illness, injury or accident.

    UNIFORM ALLOWANCE
    The City provides a uniform maintenance allowance of $250 per year for those full-time employees required to wear a City uniform.

    EDUCATIONAL INCENTIVE PAY
    Educational Incentive pay for unit employees as follows:
    BA/BS degree - $28.85 per pay period
    Masters degree - $38.46 per pay period

    ALTERNATIVE WORK SCHEDULE
    Employees in this bargaining unit may be assigned the 9/80, 3/12.5 or 4/10 alternative work schedules.

    RETIREE HEALTH INSURANCE
    Employees who retire from the City of Tustin with ten (10) years of full-time service and continue enrollment in the City's health plan are eligible for reimbursement of $250 per month toward retiree health insurance costs. Employees first hired into a benefitted position with the City of Tustin prior to July 1, 2011 are eligible for this benefit after five (5) years of service.

    TUITION REIMBURSEMENT
    After passing the probationary period, employees may request reimbursement up to a maximum of $4000 per calendar year for tuition and related expenses when attending a community college or four year university.

    EMPLOYEE ASSISTANCE PROGRAM
    Employees are enrolled in an Employee Assistance Program that provides a variety of legal and counseling services.

    MEDICARE
    All newly hired employees contribute a portion of gross salary for Medicare coverage. The employee contribution to Medicare is 1.45%.

    SECTION 125 MEDICAL & DEPENDENT CARE PROGRAM
    The section 125 program is optional for employees and provides a method to pay medical and dependent care expenses on a pre-tax basis.

    SPECIALTY PAY
    The City has specialty pay for designated positions. Examples of specialty pay include Bilingual Pay, Stand-by Pay, Call-Back Pay, Special Assignment and Shift Differential.
  • ABOUT THE COMPANY

    • City of Tustin
    • City of Tustin

    Encompassing over 11 square miles in the heart of Orange County, the City of Tustin (population 83,000 and growing) offers an exceptional quality of life complemented by an ideal Southern California climate. Just 37 miles southeast of Los Angeles, this vibrant City of Trees is known for its low crime rate, superior schools, quality neighborhoods, premium parks and recreation facilities, and cultural and entertainment amenities.

    Tustin is conveniently located at the crossroads of the 5 and 55 Freeways, making numerous regional attractions—beaches, performing arts centers, major sports venues, and recreational facilities—easily accessible. Hillside areas offer sweeping panoramic views of the Pacific Coast and Saddleback Mountains, and the City’s picturesque “Old Town” neighborhood, born in the late 1800s, is currently experiencing a renaissance, with a number of new developments and improvements on the horizon.

    Combining an historic sense of place with an eye toward the future, Tustin is home to a diverse industrial commercial base that includes flexible technology centers, computer component development, and manufacturing. The Tustin Legacy project is developing the shuttered Tustin Marine Corps Air Station into residential and commercial areas that are designed to connect business and people to neighborhoods and pathways, open space and trails, local history and educational centers.

    The District at Tustin Legacy, the Tustin Market Place, the Tustin Auto Center, and Old Town Tustin are all bustling centers of the City’s cultural and economic activity. A weekly farmer’s market and numerous city-sponsored annual events, including the Tustin Street Fair and Chili Cook-Off and the long-running Tustin Tiller Days, contribute to Tustin’s sense of community and connection.

     

    Show more

MORE JOBS

  • Clinical Laboratory Scientist - Campus Health and Wellbeing - Per Diem

    • San Luis Obispo, California
    • California Polytechnic State University
    • May 14, 2025
    • Education and Training
    • Public Health
    • Sciences and Laboratory
  • 25-26 AY Temporary Faculty Pool (Lecturer) - Social Work Education

    • Fresno, California
    • Cal State University (CSU) Fresno
    • Apr 04, 2025
    • Education and Training
    • Human and Social Services
    • Parks and Recreation
    • Other
  • Environmental Health Specialist II

    • San Bernardino, California
    • SAN BERNARDINO COUNTY, CA
    • Feb 04, 2025
    • Full Time
    • Environmental Services
    • Public Health
  • University Deputy Director of Public Safety

    • New York, New York
    • CUNY Central Office
    • Jun 09, 2025
    • Full Time
    • Building and Safety
    • Facilities Management
    • Public Safety
  • Lead Locksmith- Open to CSULB Employees Only

    • Long Beach, California
    • Cal State University (CSU) Long Beach
    • Jun 12, 2025
    • Construction and Skilled Trades
  • Full-Time Lecturer, Speech-Language Pathology (12-Month)

    • Long Beach, California
    • Cal State University (CSU) Long Beach
    • Dec 06, 2024
    • Education and Training
    • Public Health
Show More
Apply Now Please mention you found this employment opportunity on the CareersInGovernment.com Job Board.
Please mention you found this employment opportunity on the CareersInGovernment.com Job Board.