Financial Services Manager

DESCRIPTION

Recruitments posted as "Continuous" are subject to close at any time following an initial two-week posting period. Upon closing, the applications received will be screened and notices will be sent to the applicants regarding the status of their application.

Under the general direction of the Finance Director or designee, the Financial Services Manager plans, organizes, and supervises the City’s accounts payable and accounts receivable functions, including disbursement processing, revenue collection, cash flow monitoring, and related financial reporting. This position ensures compliance with applicable laws, regulations, and internal controls; contributes to the development and oversight of financial systems and policies; and provides leadership and support to division staff while promoting operational efficiency and excellent service delivery.

JOB REQUIREMENTS

These examples are intended only as illustrations of the various types of work performed. The examples of work performed are neither restricted to, nor all-encompassing of, the duties to be performed under this job title.

• Lead and manage the City’s accounts payable and accounts receivable functions, including disbursements, collections, monitoring, analysis, and reporting.
• Oversee daily operations and activities of the Financial Services Division, including staff supervision, performance evaluation, and team development.
• Support the development and maintenance of the City’s annual budget, including related financial platforms.
• Maintain accurate financial records and reconcile key accounts, including general ledger, pooled cash, due to/from accounts, and A/P and A/R sub-ledgers.
• Monitor daily cash flow and banking activity to ensure efficient financial operations.
• Coordinate financial tracking and reporting for grants, ensuring compliance and contributing to the City’s Single Audit.
• Provide training and guidance to City departments on budget policies, accounts payable/receivable processes, and financial procedures.
• Prepare and present financial reports and Council agenda items; this position may be required to present to or speak in front of the City Council.
• Respond to inquiries from departments, agencies, and the public regarding City accounting practices.
• Perform financial analysis and assist with data requests from the Finance Director.
• Participate in year-end closing activities, including payroll accruals and audit preparation.
• Monitor reporting requirements for the Ukiah Valley Fire Authority and Ukiah Valley Water Authority.
• Maintain professional certifications and stay current with applicable financial standards and best practices.
• Perform related duties as assigned and/or required.

MINIMUM QUALIFICATIONS

Knowledge of :

• Best practices in public sector accounts receivable and accounts payable administration, including internal controls, reporting, and cash flow management.
• Generally Accepted Accounting Principles (GAAP).
• Best practices in administration, budget, and personnel management.
• Ordinances, resolutions, and laws affecting municipal financial operations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, and City staff.
• Computerized enterprise resource management (ERP) systems, word processing and spreadsheet creation.
• Internet and email.

Ability t o :

• Effectively motivate and lead a division in municipal setting.
• Train, evaluate, and develop professionally assigned staff.
• Develop and maintain budget and accounting records, budget management systems, and procedures.
• Develop and present proposals for changing budget policies and procedures.
• Communicate clearly and concisely, orally and in writing.
• Establish and maintain cooperative relationships with City staff, vendors, and the general public.
• Properly interpret and make decisions in accordance with laws, regulations and policies.
• Train City employees in proper budget and accounting procedures.
• Recommend and implement goals, objectives, and practices for providing effective and efficient services.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Attend City Council meetings during evening hours on an as-needed basis.

Experience and Education:
Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

• Five years of experience of an increasingly responsible nature in governmental accounting, financial services (i.e. accounts payable and accounts receivable operations), cashflow management, budget development and management, or auditing work, including two years in a supervisory capacity, to obtain the knowledge and abilities listed above.
• Equivalent to a bachelor’s degree from an accredited college or university with major course work in accounting, business or public administration, or a closely related field. A master’s degree in accounting, public administration, business administration, or a related field is preferred and may substitute for two years of experience. Possessing one or more of the following licenses/credentials/certifications is also preferred:

• Certified Government Financial Manager (CGFM)
• Certified Public Finance Officer (CPFO)

Necessary Special Requirements:

Possession of a valid Class C California Driver’s License.

SELECTION PROCEDURE

Applications must be filled out completely. Resumes submitted in lieu of completing an application will not be considered. Applications will be reviewed by a screening committee and those applicants who appear to be among the best qualified will be selected for the examination process. This process may include a variety of techniques designed to test applicants’ knowledge, skills, and abilities to perform the duties and responsibilities of the job. An eligibility list will be established by ranking candidates by their overall score and a selection will be made from the candidates on this list. All employment offers are subject to a City-paid physical examination and a thorough reference and background check.

In accordance with the Immigration Reform Act of 1986, the City must verify, once an employment offer has been made, that all persons have written proof of their right to work in the United States.

In accordance with the Americans with Disabilities Act (ADA), if special accommodations are necessary at any stage of the testing process, please notify the Human Resources Department in advance at (707) 463-6244 so your request may be reviewed prior to the occurrence of the test.

The City of Ukiah is an Equal Opportunity Employer committed to building a diverse workforce.

Continually working to promote diversity, equity, transparency, and justice through the adoption and implementation of City practices, policies, and procedures.

The City of Ukiah offers a competative benefits package to all full-time employees, including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

Part-time employees may receive benefits on a pro-rated basis.

To learn more details, contact us at personnel@cityofukiah.com.

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• City of Ukiah

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