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Job Description
BASIC FUNCTION:
Perform a variety of specialized duties in the monitoring of certificated assignments and renewals to assure compliance with credential requirements; oversee the processing of applications and other documents to assure certificated personnel hold valid and proper credentials; serve as a technical resource to personnel; maintain confidentiality of sensitive and privileged information.
REPRESENTATIVE DUTIES:
ESSENTIAL DUTIES:
• Perform a variety of specialized duties in the monitoring of certificated assignments and renewals to assure compliance with credential requirements; assure credentialing activities comply with established guidelines, policies, regulations and procedures
• Oversee the processing of applications and other documents to assure certificated personnel hold valid and proper credentials; review, verify and evaluate transcripts, records and applications to determine eligibility for credentials
• Assure teachers and other certificated employees have proper credentials; monitor expiration date of credentials and assure employees meet current requirements for renewal; notify certificated staff of credential expiration dates and maintain current information on credential requirements
• Provide consultation and technical expertise to personnel, school site staff and various outside agencies concerning credential eligibility, requirements and procedures; respond to inquiries and provide information; advise out-of-state applicants regarding credentialing
• Monitor and review classroom assignments to assure credentials match assignment requirements; report discrepancies and compliance issues to appropriate agency or personnel
• Prepare documents and information relating to collective bargaining activities including employee relations and negotiations; maintain confidentiality regarding issues related to negotiations and other collective bargaining matters
• Compile information and prepare and maintain a variety of records and reports related to credential information, compliance issues and assigned activities; submit mandated reports to appropriate agency or personnel according to established time lines; compose related correspondence, letters, memos, forms and other documents as needed; prepare documents for Board approval
• Participate in the recruitment, screening and processing of new certificated personnel according to established procedures; place advertisements in appropriate media; collect and process various employment forms and applications; schedule appointments; prepare new contracts; forward new employee information to payroll and other departments
• Input a variety of employee information and other personnel data into an assigned computer system; maintain automated employee records and files; generate a variety of computerized lists and reports; assure accuracy of input and output data
• Maintain contact with outside organizations to assure personnel are current regarding credential requirements, rules and regulations; request data, reports and other information as needed
• Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software
• Communicate with personnel, school districts, colleges, universities, governmental agencies and various outside organizations to exchange information, coordinate activities and resolve issues or concerns
OTHER DUTIES:
Perform related duties as assigned
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Current laws, codes, regulations and rules related to credentialing
California credential requirements and procedures
Practices and procedures related to certificated personnel
Operations, policies and objectives relating to personnel activities
Organizational operations, policies and objectives
Oral and written communication skills
Technical aspects of field of specialty
Modern office practices, procedures and equipment
Interpersonal skills using tact, patience and courtesy
Correct English usage, grammar, spelling, punctuation and vocabulary
Record-keeping and report preparation techniques
Operation of a computer and assigned software
ABILITY TO:
Perform a variety of complex technical duties in the monitoring of certificated assignments and renewals to assure compliance with credential requirements
Oversee the processing of applications and other documents to assure certificated personnel hold valid and proper credentials
Interpret, apply, explain and assure compliance with rules, regulations, policies and procedures
Provide consultation to personnel, school site staff and various outside agencies concerning credential eligibility, requirements and procedures
Maintain current knowledge of laws, rules and regulations governing credentials
Verify and evaluate transcripts, records and applications to determine eligibility for credentials
Compile and verify data and prepare reports
Maintain various records
Communicate effectively both orally and in writing
Establish and maintain cooperative and effective working relationships with others
Analyze situations accurately and adopt an effective course of action
Operate a variety of office equipment including a computer and assigned software
Meet schedules and time lines
Plan and organize work
Work independently with little direction
Work confidentially with discretion
EDUCATION AND EXPERIENCE:
Any combination equivalent to: associate's degree in human resources or related field and four years of experience in a human resources office including some credential-related experience
WORKING CONDITIONS:
ENVIRONMENT:
Office environment
Constant interruptions
Interactions with dissatisfied, hostile and irate individuals
PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard
Hearing and speaking to exchange information
Sitting or standing for extended periods of time
Seeing to read a variety of materials
Bending at the waist, kneeling or crouching to file materials
EXAMINATION INFORMATION:
The first step in the examination process is the application screening and whether or not the candidate meets the minimum qualifications listed.
The testing process may consist of a written exam; an oral exam; a performance exam; a structured interview (SI); a qualification appraisal interview (QAI); an evaluation of training & experience/education (T&E) and/or any combination thereof.
ONLY the No Child Left Behind (NCLB) test requires and is mandated to have a passing score of 70 on each of the three parts of the test.
All other tests will have a passing score set between 50 and 99 depending of a variety of factors affecting that specific recruitment.
All candidates must pass the first examination process to be invited to the next step/test in the process.
As the testing process consists of a minimum of two examination processes; the weight of each those processes may be determined at any step in the processes.
Qualified candidates will be notified of the date, time, and place of the examination(s)/test(s).
Candidates will be notified of the minimum pass points/test score for each examination and/or test in the examination process.
OTHER: Proof of identification for completion of Form I-9, Employment Eligibility Verification, must be submitted at the time of processing for employment.
SALARIES: All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown in the posting and increases are granted at intervals based on anniversary date.
Notification of Non-Discrimination Policy
The Berkeley Unified School District is committed to fostering a positive working environment for its employees. Accordingly, BUSD practices shall be free from discrimination, harassment, intimidation and bullying of any employee based on an employee's actual race, color, ancestry, national origin, ethnic group identification, age, religion, marital status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.
The Board also prohibits retaliation against any district employee or job applicant who complains, testi?es or in any way participates in the district's complaint procedures instituted pursuant to this policy.
The following employee has been designated to handle questions and complaints of alleged discrimination regarding Board Policy 4030:
Compliance Officer and Title IX Coordinator
2020 Bonar Street, Room 116
Berkeley, CA 94702
Phone: 510-486-9338
Email: nondiscrimination@berkeley.net
Closing Date/Time: Tue, 21 Oct 2025 -
ABOUT THE COMPANY
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Berkeley Unified School District
Show moreAbout the District
Since the founding of the University of California, Berkeley in 1868 and the establishment of Berkeley’s first high school in 1879, Berkeley’s community has been proud to be a leader in public education. In 1968, the Berkeley Unified School District was the nation’s first school district to desegregate without a court order. What you should know about our District:
- Students are our priority.
- We take pride in our diversity.
- We hold high expectations for ourselves and our students.
- We treat each other with respect and act with integrity.
Berkeley Unified is responsible for educating more than 9,400 individual students in 11 public elementary schools, 3 middle schools, one comprehensive high school, and an alternative high school. In addition, the district has 3 preschool facilities and an Adult School serving several thousand students each year. With a tradition of excellence rooted in a vibrant community, Berkeley Unified alumni have become national and international leaders in business, civic society, politics, academia, sports and the arts. Students and staff in Berkeley Unified come from a wide variety of ethnic and socioeconomic backgrounds, surrounded by one of the most intellectually and culturally rich regions in the United States.
The Mission, Vision, Values, and Goals of Berkeley Unified are encapsulated in the four E’s:
- Excellence
- Equity
- Engagement
- Enrichment
Excellence in Learning, in Teaching, and in Service to our Students and Families
Equity in Access, in Resource Allocation, and Educational Outcomes
Engagement with Parents, Guardians, Families, and Community
Enrichment in Curriculum with Music & the Arts, Libraries, Gardens & Nutrition, Science & Health, Physical Education & Sports
Parent and Community Involvement
The Vision for BUSD is one in which parents, family, and community are an integral part of each school. When parents and families get personally involved in education, their children do better in school and grow up to be more successful in life. This is why Berkeley has dedicated resources and specialized staff to support the home-school partnership and to give all parents/guardians access to understanding opportunities and services available for their children.Public Support
Over the past 25 years, the Berkeley Unified School District’s ability to provide well-rounded educational resources and opportunities to all students has been significantly boosted by the generous financial support of local taxes that augment the General Fund for specific purposes.Berkeley voters have overwhelmingly supported the Berkeley Schools Excellence Program (BSEP), a special local tax first adopted in 1986 and renewed consistently since then, most recently as Measure A in 2006. (1986 to present)
Berkeley voters are as committed to the safety and modernization of school and district facilities as to the students and educational programs they house, most recently evidenced in the renewal of a maintenance special tax and a new facilities bond in 2010.
- Facilities Bonds (1992, Measure BB of 2002, Measure I of 2010)
- Maintenance Parcel Tax (Measure H of 2010)
Very Low Class Size
Berkeley Public schools have among the lowest class sizes in the state. While many school districts have exceeded 20 students in kindergarten through third grade, thanks to the BSEP tax measure Berkeley has maintained 20:1 since 1984. Grades 4 and 5 classrooms have average student-teacher ratios of 26-1, again much lower than the state average.- All Berkeley elementary schools have fewer students than the state average of 525 students — in fact, the Berkeley average is 375.
- The average student-teacher ratio in academic classrooms in middle school is less than 28:1, and many math classes are 20:1.
- The average student-teacher ratio in academic classrooms in high schools is 28:1.
Because the Berkeley community recognizes that public education is the cornerstone of a productive, creative, and healthy society, all of our schools benefit from the generosity of monetary and in-kind donations. Visit our “Public Support” page to find out more about the generosity and commitment of our supporters and how the many different funding and volunteer organizations enhance each child’s education in the Berkeley Public Schools.
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