Vehicle Maintenance Administrative Coordinator - Vehicle Maintenance

Description

The Vehicle Maintenance Administrative Coordinator performs a variety of clerical and administrative work to support activities for the Vehicle Maintenance Division. Work involves comprising and maintaining various computerized files, creating reports, working in multiple inventories and files, as well as preparing correspondence and reports. This position is also responsible for managing all aspects of the budget process for the division.

Examples of Duties

Records maintenance and repair work performed on individual vehicles and maintains inventory of fuel and oil supplies.

Manages the budget process; including researching pricing, determining appropriate spending, processing budget amendments, overseeing budget compliance, and compiling the yearly budget recommendations. Runs reports for budget pro to show progress for the previous budget year and forecast for the upcoming budget.

Advises Foreman and Mechanics of the budget; helps them set priorities for work orders, repairs, training, and keeps them up to date on internal systems, diagnostic tools, and software.

Manages the development, implementation, and administration of the department records systems; oversees, monitors, and controls the quality of the data entry.

Coordinates billing for other departments to ensure their vehicles are inspected and repaired in a timely manner.

Files forms with TCEQ for the certification of the underground fuel tanks. This includes coordinating with other departments to get all the required information and signatures.

Communicates with vendors pertaining to equipment repairs/purchases and facility needs. Requests updates, relays information to the appropriate party and obtains quotes.

Inputs fuel cards for all Denton County employees and sends monthly reports to each department reflecting fuel usage.

Manages the key cabinet and ensures that they are in order.

Orders all the office and shop supplies and processes all purchase requisitions.

Ensures all permits for the shop and facility are current.

Prepares the information on the equipment that is going to auction and checks in all the new vehicles for all departments.

Manages the timecards, recording time off schedules, on-call time, etc.

Regular and punctual attendance required.

Performs other related duties as required.

Minimum Qualifications

High School Diploma or GED and a minimum of three years of construction administration experience; or an equivalent combination of education and related experience required.

Proficient in Microsoft programming (Word, Excel, PowerPoint, etc.) required.

Supplemental Information

To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list.

Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.

*Note: These benefits are not includedfor Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.

Denton Countyis an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeosp.pdf

Family Medical Leave:Denton Countyemployees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave.
The FMLA provides for up to 12 weeks of job-protected leave

• for the birth, adoption, or placement of a child for foster care
• to care for a child, spouse, or parent with a serious health condition
• for an employee with a serious health condition

Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible.

https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf

https://www.dol.gov/whd/regs/compliance/posters/fmlasp.pdf

Closing Date/Time: Continuous

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• Denton County

• 940-349-3088

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