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Job Description
Under the general direction of the Principal, the Secretary provides clerical and administrative support in the school office and related activities at an assigned school site; coordinating data needs for the school; and implementing services within established guidelines and standards.
The incumbents in this classification provide the school community with school office clerical support, which directly supports student learning and achievement.
The following alphabetical list of functions, duties and tasks is typical for this classification.
Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions, duties, and tasks from those set forth below to address business needs and changing business practices.- Assists students and parents with the enrollment process and Chromebook issues.
- Attends department in-service meetings, workshops and/or seminars as assigned.
- Compiles data (e.g., enrollment, attendance) for preparing reports.
- Maintains a variety of confidential and non-confidential manual and electronic files, lists and records to provide up to date information and/or historical reference.
- Orders supplies, verifies receipt of items, distributes, and/or stores items.
- Oversees student office aides (e.g., training, monitoring, grading) to ensure performance is maximized and standards are achieved.
- Performs clerical functions (e.g., scheduling, copying, faxing, data entry, filing); assist with office equipment maintenance (e.g., printer, fax).
- Prepares and distributes a variety of materials (e.g., progress reports, materials, enrollment packets).
- Provide oral interpretation with Spanish speaking parents as needed.
- Provide support with obtaining substitute employees by making phone calls and utilizing the substitute system.
- Responds to inquiries from parents, students, and others to provide information, assistance and/or direction.
- Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the District, including various mandatory district trainings.
(At time of application)
Knowledge of:- Basic math, including calculations using fractions, percentages, and/or ratios
- English usage, grammar, punctuation, and spelling
- Pertinent codes, policies, regulations and/or laws
- Current office equipment
- Computer usage and related software
- Customer service principles and practices
- Present information clearly
- Train and supervise student workers
- Understand complex, multi-step written and oral instructions
- Schedule activities
- Gather, collate, and/or classify data
- Be flexible in working with a wide diversity of individuals in a wide variety of circumstances
- Problem solve by identifying issues and appropriate action
- Meet deadlines and schedules, including setting priorities
- Maintain confidentiality
- Work with frequent interruptions
- Work under minimal supervision
- Communicate clearly in both English and a second language (usually Spanish)
- Provide quality customer service
Responsibilities include: working under direct supervision using standardized procedures; leading, guiding, and/or coordinating others; and operating within a defined budget.
Utilization of some resources from other work units may be required to perform the job's functions.
There is a continual opportunity to have some impact on the organization's services.
(At time of application and in addition to the Knowledge, Skills and Abilities listed above.)
EDUCATION REQUIRED:
High School diploma or equivalent.
EXPERIENCE REQUIRED:
One and a half (1.5) years of clerical experience in an office environment.
LICENSE(S) REQUIRED:- None required
- Pass the District's applicable proficiency exam for the job class with a satisfactory score
- After offer of employment, obtain:
- Criminal Justice and FBI Fingerprint Clearance
- Negative TB test result plus periodic post-employment retest as required (currently every four years)
- Pre-employment physical exam A through District's provider
Classified Salary Range: 20
Work Calendar: 201 Days
Work Locations: Madera South High School
Work Hours: 7:30 am - 4:30 pm (8 hours/day)
*Materials Required:*
1. Completed application
2. Proof of High School Diploma, Equivalency, or higher degree earned (copy of official transcript OR copy of diploma/degree is acceptable)
3. Resume
*PC RULES 5.2.1.2 -5.2.1.2 - In-house employees will have first consideration for the position. If sufficient candidates are not available to complete the three ranks, the Personnel Commission will move to include outside candidates.
The examination process will include screening to ensure applications are complete and meet all minimum qualifications. The application requires the completion of a Supplemental Questionnaire to evaluate the applicant's training and experience relative to the required knowledge and abilities for the position. No additional information will be accepted from applicants once the application has been submitted. Only the most qualified applicants who pass the minimum qualifications review will be invited to the examination process.
The examination process will include a competency assessment (50% weight). Those achieving a passing score on the competency assessment will be invited to the qualification appraisal interview (50% weight). Those candidates achieving a passing overall score of 70% out of 100% on both assessments will be placed on the Eligibility List. The Eligibility List is valid for one (1) year from the certified date. The top three (3) ranks will be forwarded to the Hiring Authority for final interview and selection.
INITIAL TESTING TENTATIVELY SCHEDULED AS FOLLOWS:
COMPETENCY ASSESSMENT: NOVEMBER 3, 2025
QUALIFICATION APPRAISAL INTERVIEW: NOVEMBER 7, 2025
PASSING THE EXAMINATION AND BEING PLACED ON THE ELIGIBILITY LIST DOES NOT GUARANTEE AN OFFER OF EMPLOYMENT
To move forward in the selection process, you must complete an online application through this website. Resumes may be uploaded, but cannot be used in place of a completed application.
SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION, YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.
When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information of your supervisors. The experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.
All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The examination process/examination date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the email address listed on your application.
If you have any questions regarding the recruitment process, please contact Personnel Specialist Alejandra Venegas-Chaves at (559) 675-4500 Ext 294 or email alejandravenegaschav@maderausd.org.
ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Madera Unified School District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.
The Governing Board desires to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with the law. The Board prohibits district employees from discriminating against or harassing any other district employees and job applicant on the basis of the person's actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. The following person is designated as the Title IX Coordinator:
Prince Marshall
Assistant Superintendent of Student & Family Support Services
1820 Howard Road, Madera, CA 93637
559-416-5826
Closing Date/Time: Mon, 27 Oct 2025 -
ABOUT THE COMPANY
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Madera Unified School District - Personnel Commission
Show moreWelcome to the Madera Unified School District. We are located in the geographic center of California in a growing community of 55,000. Our district serves 20,000 students and has 2,000 employees.
We are guided by a powerful vision which encourages us to provide an educational program in which students are "driven by their aspirations, not bound by their circumstances."
From their first day of school, students are focused on learning the basics so that they can fulfill their career aspirations. As students turn toward high school, they choose a career path based on their interest, talent, and future goals. We envision a time when every child will have the skills and knowledge upon graduation so they can choose their future.
Our seven-member school board is committed to providing the focus, direction, and resources to provide a complete educational experience for students. In MUSD, we believe that students need to be connected to their schools, so we provide a rich array of co-curricular activities, including award-winning music and athletics programs, clubs and organizations, and leadership opportunities. We believe that these connections strengthen the student, round out their experience and provide reasons to stay in school.
We know that students need parent support. Our most successful students have parent encouragement. We expect parents to be involved because parents are so influential in the life of a child. When we can form a partnership between the school and the home, we are assuring the success of the child.
Achievement is on the rise. New schools are being built. In the Madera Unified School District, wonderful new opportunities await our students. -