Administrative Coordinator

POSITION OVERVIEW

Applications Accepted From: DIVISION ONLY

PN 37545

Division: SPACES

Reporting Location: 500 McKinney Street,Houston, TX

Workdays & Hours: 8 am - 8 pm, Monday - Friday** Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

The Houston Public Library (HPL) is seeking an Administrative Coordinator in the SPACES Division. The selected candidate should be customer friendly, perform accurate and detailed work and the ability to work with executives, HPL partners and stakeholders, and all levels of staff. Must be able to work collaboratively with frontline Library staff to achieve goals.

RESPONSIBILITIUES:

• Works with General Services Department to analyze and appraise effectiveness of property and security management with library facilities. Make recommendations for changes of activities and programs.
• Maintains furniture, fixtures, and equipment inventory and makes recommendations for repair, replacement, and maintenance.
• Coordinates the division budget and research, analyzes, and reviews new vendors for furniture, fixtures, and equipment at HPL locations. Completes cost benefit analysis as needed.
• Plans, initiates, and implements administrative tasks for records management, property management, Security and SPACES related graphics.
• Coordinates HPL’s Civic Art inventory management and program.
• Schedules and manages Central Library Art Gallery as well as temporary art installations.
• Serves as liaison with the Mayor’s Office of Special Events for downtown events and notifies affected staff.
• Collects data on incident reports, maintenance records and facility inventory to create reports and presentations.
• Serves on committees as assigned by department director and division head.

WORKING CONDITIONS
This position is physically comfortable. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

MINIMUM REQUIREMENTS

MINIMUM EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

MINIMUM EXPERIENCE REQUIREMENTS
Five (5) years of administrative experience are required.
Professional administrative experience may be substituted for the education requirement above, on a year-for-year basis.

MINIMUM LICENSE REQUIREMENTS
A valid driver license and compliance with the City of Houston's policy on driving (AP 2-2).

PREFERENCES

Prefer candidates with.

• Experience working in government, non-profits, or libraries
• Project management skills
• Analytical skills and experience with process improvement
• Experience with passport processes
• Knowledge and skill with statistics

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED - None
Department may administer skills assessment relevant to job description.

SAFETY IMPACT POSITION - Yes
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade 24

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov .

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832.393.1472 .

If you need special services or accommodations, call 832.393.1472 . (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627 .

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE - Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 11 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Hybrid-Telework for eligible positions
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

Closing Date/Time: 11/17/2025 12:00 AM Central

• 

• Houston Airport System

• 2812331839

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