Administrative Assistant, Senior

Job Details

Under direction, to serve as primary coordinator and provide a variety of administrative support for an assigned County department head and department; to perform administrative, staff, and office management duties; to perform difficult, complex, and specialized office support, information gathering, information preparation, and public relations assignments; and performs related duties as assigned.

Minimum Qualifications

Education and Experience:

Five (5) years of increasingly responsible work experience performing a variety of administrative and complex office support work, including substantial experience in maintaining fiscal information and including substantial public contact.

Additional directly related education and/or experience may be substituted.

General Recruitment Information

This is not exhaustive of all job responsibilities. For more details, please refer to the link provided below.

To view the complete job description visit https://www.governmentjobs.com/careers/lakecountyca/classspecs .

The information presented in job postings, job descriptions, or recruitment materials does not form a legally binding contract, either explicit or implicit. Benefits may differ among different employee groups. The details provided in these materials are subject to change or cancellation without prior notification. Prospective employees of the County of Lake must undergo the County's pre-employment medical review program upon receiving a conditional job offer before assuming their position with the County.

Applicants may substitute relevant experience and/or education at a 2 to 1 ratio to fulfill minimum qualifications. For further details, individuals should reach out to the Human Resources department.

ADA Accommodations

Individuals in need of accommodation during the application and/or selection process under the Americans with Disabilities Act (ADA) should reach out to County of Lake Human Resources at (707) 263-2213.

The County is an Equal Opportunity-Affirmative Action Employer

Veteran's Preference

ADMINISTRATIVE ASSISTANT, SENIOR
DEFINITION
Under direction, to serve as primary coordinator and provide a variety of administrative support for an assigned County department head and department; to perform administrative, staff, and office management duties; to perform difficult, complex, and specialized office support, information gathering, information preparation, and public relations assignments; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
This is a specialized Administrative Assistant, Senior classification. Incumbents provide specialized administrative support work. Incumbents also oversee and coordinate office and administrative support functions.

The Administrative Assistant, Senioris distinguished from the Administrative Assistant by the fact that the Administrative Assistant, Senior performs a wider variety of more difficult and/or specialized support work.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from department head or management staff, depending on the assigned functional area. Exercises no direct supervision over staff. May provide lead direction, work coordination, and training, as assigned.
EXAMPLES OF ESSENTIAL DUTIES
Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job.

• Serves as primary administrative staff support for a County department head and department
• Performs a variety of office management, administrative support, and fiscal support assignments

• Performs public information and relations assignments, including receiving office visitors and telephone calls
• Providing comprehensive information aboutpolicies, functions, and procedures
• May assist the public with application and permit procedures, including preliminary review of material submitted to support applications
• Assists with the development and control of the department budget
• Maintains and tracks a variety of fiscal and budget control journals, documents, and reports
• Prepares and submits activity reports and reports required by other government agencies
• Maintains and submits payroll documents and records
• Establishes and updates information retrieval systems
• Prepares purchasing documents and facilitates purchasing procedures
• Gathers, organizes, and summarizes a variety of data and information
• Performs special projects and prepares reports; prepares correspondence and informational materials
• May coordinate preparation and submission of grants
• Prepares agenda materials for meetings
• May attend meetings and take notes
• Operates computers, maintaining and updating files and databases
• Generates computer reports
• Performs word processing
• May have lead worker or full supervisory responsibilities for other staff.
• Other duties as assigned.

MINIMUM QUALIFICATIONS
Knowledge of:

• County and department policies, rules, and regulations.
• Laws, rules, and regulations affecting the assigned department’s operations and programs.
• Establishment and maintenance of files and information retrieval systems.
• Modern office management methods and procedures.
• Budget development and control.
• Public and community relations.
• Purchasing methods and procedures.
• Account and statistical record keeping.
• Proper English usage, spelling, grammar, and punctuation.
• Personal computers and software applications related to administrative support work.
• Principles of lead direction, work coordination, and supervision.

Ability to:

• Perform a wide variety of complex and specialized administrative support work for an assigned department and department head.
• Interpret, explain, and apply a variety of County and department policies, rules, and regulations.
• Provide lead direction, work coordination, or supervision for other support staff, as assigned.
• Work with considerable independence and initiative while exercising good judgment in recognizing scope of authority.
• Gather, organize, analyze, and present a variety of data and information.
• Provide support for maintenance and control of a department budget.
• Prepare clear, concise, and accurate records and reports.
• Prepare public relations and informational material.
• Take and transcribe notes of dictation and meetings.
• Use a personal computer and software for word processing and administrative support work.
• Deal tactfully and courteously with the public, representatives of other agencies, and other County staff when explaining the functions and policies of the department where assigned.
• Regularly work well under pressure, meeting multiple and sometimes conflicting deadlines.
• Constantly demonstrate cooperative behavior with colleagues, supervisors, and customers/clients.

Education and Experience:

Five (5) years of increasingly responsible work experience performing a variety of administrative and complex office support work, including substantial experience in maintaining fiscal information and including substantial public contact.

Additional directly related education and/or experience may be substituted.
WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS
The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure?to?extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted?workspaces; and heights more than five stories above ground level.?Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Positions in this class may require local and statewide travel as necessary.

A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law).

Disaster Service Workers: As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County.

The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer ” process and are subject to the Memorandum of Understanding currently in effect.

RETIREMENT - County employees are members of the California Public Employee Retirement system (CalPERS).CalPERS provides a defined benefit pension at retirement for County employees.The pension formulas and employee contribution amounts may vary by bargaining unit, date of hire, prior qualifying service, and classification. Please contact Human Resources for more information.

HEALTH AND INSURANCE BENEFITS - Medical, dental, hospital, vision, life and disability coverage is available to employees and their dependents. The County contributes $1,500 of the monthly premiums for the insurance plan options.

VACATION ACCRUAL may be adjusted for current city or county government employees.

VACATION - 80 hours per year during the first five years of service, 120 hours per year after five years, and additional accruals based on years of service beyond fifteen years. Pro-rated for part-time employees.

SICK LEAVE - Accrues at a rate of 96 hours per year. Pro-rated for part-time employees.

HOLIDAYS- An average of twelve paid 8-hour holidays per year. Pro-rated for part-time employees.

SALARY - Lake County has an adopted salary schedule. The salary range for most classifications is in five increments with a provision for longevity increases. Appointments are normally made at the first step of the salary range.

SOCIAL SECURITY - County employees participate in Social Security.

CALIFORNIA STATE DISABILITY INSURANCE - SDI is available to some County employees.

DEFERRED COMPENSATION PLANS and CREDIT UNION MEMBERSHIPS are available to County employees.

Closing Date/Time: 11/24/2025 5:00 PM Pacific

• 

• County of Lake

• 707-263-2213

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