Administrative Services Assistant

Definition and Class Characteristics

INTERVIEWS FOR SELECTED CANDIDATES WILL BE HELD ON JUNE 22, 2026

The Nevada County Sheriff's Office is looking for an Administrative Services Assistant to join our Professional Standards Unit and help support the employees who serve our community. This position is responsible for coordinating a wide range of personnel and administrative functions, including recruitment, hiring, employee records management, leave administration, workers' compensation coordination, and other human resources-related activities. The successful candidate will be a highly organized proactive problem solver who can handle multiple priorities while maintaining confidentiality and providing outstanding customer service.
Examples of Duties
Essential:

• Plans, organizes, coordinates, and participates in administrative and personnel management activities within a county department or division
• Coordinates recruitment activities including preparing requisitions, assisting with job postings, screening applications, coordinating interviews, and facilitating onboarding and offboarding processes
• Processes and monitors personnel actions including appointments, promotions, transfers, salary changes, leave status changes, and separations
• Maintains and administers confidential personnel, medical, training, and related employee records in accordance with legal requirements and records retention schedules
• Serves as a liaison between department staff and County Human Resources, Risk Management, Payroll, and other agencies regarding personnel matters
• Coordinates employee leave administration and assists employees and supervisors with leave processes and requirements
• Processes and monitors employee injury reports, workers' compensation claims, workplace accidents, and return-to-work activities
• Provides guidance and support regarding personnel policies, procedures, and employee-related matters while maintaining confidentiality
• Coordinates testing, background investigation support activities, and other employment-related processes
• Develops, implements, and monitors systems and procedures to address departmental administrative and personnel needs
• Maintains liaison with County departments, officials, outside agencies, vendors, and service providers
• Attends meetings and conferences related to administrative services and personnel administration
• Directs and performs the preparation of correspondence, reports, forms, records, and other documentation
• Coordinates special projects and performs related administrative duties as assigned

Knowledge of:

• County and departmental operations, policies, procedures and processes
• Laws, codes and requirements governing operations of department to which assigned
• Principles and practices of organization and administration, budget preparation and fiscal record keeping, supervision and training, and personnel administration including recruitment and testing
• Standard office methods, forms, and equipment

Skill in:

• Understanding and applying laws, regulations, policies and requirements
• Planning, organizing and supervising administrative activities related to budget/fiscal matters, personnel, purchasing and office management
• Assigning, directing and reviewing the work of others
• Preparing and maintaining accurate budgetary and fiscal information
• Initiating and completing work assignments with a minimum of direction, exercising sound independent judgment within policy guidelines
• Recognizing administrative problems and implementing effective solutions
• Operating computer hardware and software applications
• Preparing and maintaining accurate records, reports and program documentation
• Establishing and maintaining effective working relationships with those contacted in the course of work

Physical Demands and Working Conditions
Mobility and manual dexterity to work in a standard office environment, use standard office equipment and attend off-site meetings; vision to read handwritten and printed materials and a computer screen; hearing and speech to communicate in person and by telephone. This class is the first level in the Administrative Services series. Incumbents assigned to this classification may perform a wide range of administrative management functions with a significant emphasis on personnel administration and human resources support. Responsibilities may include recruitment and selection activities, employee onboarding and offboarding, personnel records administration, leave and workers' compensation coordination, personnel action processing, employee relations support, records management, and other departmental administrative functions. Incumbents exercise independent judgment while ensuring compliance with County policies, labor laws, departmental procedures, and applicable regulations.
Other Requirements
Some positions must submit to and pass a medical examination and a background investigation.

Why the Nevada County Sheriff's Office?

Our leadership values employee development and engagement, promotes open and clear communication, sets us up to be a high-performing organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides significant programming to keep us safe and healthy and balanced.

We are an equal opportunity employer and value diversity at our agency. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Education and Experience Required

Bachelor's degree from an accredited college or university, with major course work in business or public administration, economics, accounting, human resources, or a related field and one year of responsible administrative experience. Additional qualifying experience may be substituted for the required education on a year for year basis to a maximum of two years.

Benefits Guide

The Benefits Guide is a comprehensive document for employees of the County of Nevada. Information contained in this summary of benefits is not a binding document. Refer to specific unit summaries and agreements (MOUs) for additional benefit information.
Health Insurance
The County sponsored plan is the PERS Gold PPO, but you can also choose plans from providers such as Anthem, Blue Shield, and PORAC (if you are a member) to suit your needs.
Health Insurance Plans

• Anthem Blue Cross Select HMO
• Anthem Blue Cross Traditional HMO
• Blue Shield CalPERS Access+ HMO
• Blue Shield Trio HMO
• Kaiser HMO
• PERS Gold PPO (County sponsored plan)
• PERS Platinum PPO
• PORAC (Available to PORAC members only)

Flexible Spending Accounts
The County offers employees the option to contribute to a pre-tax medical FSA and dependent Care FSA.
Life Insurance
Voya is the County's life insurance provider. We offer the following products through Voya:

• Basic Accidental Death and Dismemberment
• Basic Term Life
• Optional Accidental Death and Dismemberment plans
• Optional Dependent Term Life
• Optional Term Life

Dental & Vision Insurance
Nevada County employees can opt to receive dental and vision insurance without opting for health insurance coverage as well. This will give employees more flexibility to match their choice of insurance plans to their specific needs. Ameritas Dental is the dental provider offered through Nevada County and Ameritas VSP Vision Care is our vision care provider.
Retirement
The County is a member of the CalPERS retirement system and also provides the opportunity for voluntary contributions to a 457 deferred compensation account through Nationwide by way of pre-tax and Roth payroll deductions.

CalPERS Miscellaneous Tiers: Tier 1 (Classic-former employee originally hired on or before 12/13/12 and are returning to Nevada County) 2.7% @ 55 Tier 2 (Hired by a CalPERS employer between 12/14/12-12/31/12 and coming to Nevada County with less than 6 months between separation from former CalPERS employer and hire date with Nevada County) 2%@60 Tier 3 (Hired by first CalPERS employer on or after 1/1/13 or having a break in service of more than six months between another CalPERS employer and Nevada County) 2%@62

CalPERS Safety tiers: Tier 1 (Classic-former employees originally hired on or before 12/13/12 and are returning to Nevada County) 3% @ 50. Tier 2 (Hired by a CalPERS employer between 7/2411-12/31/12 and coming to Nevada County with less than 6-months between separation from former CalPERS employer and hire date with Nevada County) 3% @ 55. Tier 3 (Hired by any CalPERS employer on or after 1/1/13) 2.7% @ 57. We encourage you to visit the CalPERS home page, www.calpers.ca.gov , to search related information about the retirement plans noted here so that you fully understand what your retirement formula means to you.

NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Any information on this page or documents and links are subject to change without notice.

Nevada County Human Resources Department

950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010 option 2

Human.resources@nevadacountyca.gov

www.nevadacountyca.gov

Closing Date/Time: 6/14/2026 11:59 PM Pacific

• 

• County of Nevada

• 530-265-7010

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