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Job Description
JOB SUMMARY
*Please note: Applications should be completed in their entirety. Responses of "See Attached Resume" will be considered an incomplete application.
The Mail Services Coordinator provides centralized mail services for the City, ensuring the timely and accurate collection, distribution, and processing of incoming and outgoing mail and packages. This position manages postal accounts, coordinates express deliveries, and maintains delivery equipment to support efficient operations.
ESSENTIAL FUNCTIONS
The following list highlights the main responsibilities of this position. While it covers the core tasks, it may not include every duty that could be assigned. Employees may be asked to take on other responsibilities as needed to support the team and department.- Collect and deliver incoming and outgoing mail between City departments and the post office.
- Receive, scan, and distribute packages from carriers such as FedEx, UPS, and DHL.
- Log and track certified, insured, and express mail items.
- Monitor and maintain postage due and Business Reply Mail accounts; process payments as needed.
- Stay informed of postal rules, regulations, and rate changes.
- Coordinate daily pickup of express packages with carriers.
- Prepare and submit monthly postage usage reports to Finance.
- Inspect, refuel, and maintain the assigned delivery vehicle.
MINIMUM REQUIREMENTS & PREFERRED QUALIFICATIONS
MINIMUM REQUIREMENTS- High School Diploma or equivalent.
- Two (2) years of experience in mailroom operations or related services.
- Valid driver’s license and clean record required; Texas driver’s license within 3 months if out-of-state.
PREFERRED QUALIFICATIONS- Five (5) plus years of mailroom experience.
- Familiarity with postal regulations and mail tracking systems.
COMPETENCIES AND ENVIRONMENT
KNOWLEDGE, SKILLS, AND ABILITIES- Ability to read and comprehend purchasing policies and procedures for all procurement types.
- Effective verbal and written communication skills.
- Ability to maintain positive working relationships with City departments, vendors, suppliers, contractors, and the public.
PHYSICAL DEMANDS
Physical requirements include lifting up to 50 pounds occasionally. Subject to constant vision; standing, walking, lifting, carrying, pushing/pulling, reaching, handling, hearing, and talking frequently; sitting, fine dexterity, kneeling, bending, twisting, climbing, balancing, and foot controls occasionally; crouching rarely.
WORK ENVIRONMENT
Work involves occasional exposure to variable and/or extreme weather conditions and general driving hazards.
The City of San Marcos offers its employees a broad range of benefits to enhance their personal and occupational lives. We are committed to a total rewards strategy that provides employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance.
View our Benefits Guide.
BENEFITS
Retirement- Public Agency Retirement Services (PARS) - Individual trust replacing Social Security
- Mission Square Retirement Corporation - optional 457-deferred compensation plan and Roth IRA
- Employee Assistance Program
- Activity Center Membership
- Direct Deposit
Closing Date/Time: 6/23/2026 11:59 PM Central -
ABOUT THE COMPANY
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City of San Marcos, TX
Show moreThe City of San Marcos is dedicated to providing excellent service to our residents and maintaining our high quality of life. Business, industry, education, retail, and government make up the backbone of the San Marcos economy. The City of San Marcos works closely with all of our community partners to help our community become a thriving, job-producing city with opportunities for all.
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