Absentee Voting Coordinator - Elections

Description

The Absentee Voting Coordinator performs ballot-by-mail processes from the mailing of blank ballots to the receipt, security, and counting of voted ballots. Expedites early voting mail ballot production using Ballot on Demand software and Ballot Now equipment. Prepares imaging and indexing of early voting applications and correspondence.

Examples of Duties

Leads support for equipment and software required to produce ballots and materials for voting by mail and coordinates technical processes with vendor and IT Department.

Coordinates the activities of and prepares materials for the Early Voting Ballot Board and Signature Verification Committee, which evaluates voted mail ballots for compliance with state laws before tabulation.

Manages the process of electronic transmission (e-mailing) ballots to military and overseas voters using online database management system.

Tracks blank ballot from sending e-mail to receipt and security of voted ballot. Manages questions and correspondence related to the process.

Manages the by-mail ballot printing process, producing blank ballots on demand for mailing. Manages the creation of import and export files to facilitate the printing process.

Manages document imaging system for ballot-by-mail applications. Manages the daily digital imaging, boxing, storage, and destruction of early voting records in accordance with statutory requirements.

Schedules meetings, prepares materials, posts notices, coordinates operations and manages processes of the Early Voting Ballot Board and Signature Verification Committee for each election.

Assists the Ballot Board Judge at the Central Counting Station.

Facilitates Ballot Board review of provisional ballots and supervises the preparation of correspondence to provisional voters to advise whether their provisional ballot was counted.

Assists Early Voting Ballot Board and Signature Verification Committee in the evaluation of mail ballot signatures and voter eligibility. Researches voter registration records as requested by the Ballot Board.

Assists Ballot Board Judge during the resolution of ballots that cannot be automatically tabulated and reprints blank ballots for certain ballots to be re-marked by the Ballot Board.

Prepares daily statistical reports and voting rosters for website posting during the early voting period. Tracks statistical data for each election. Prepares materials responsive to open records requests related to the ballot by mail process.

Produces training materials for the Early Voting office.

Assists in general office duties, receives telephone calls and greets visitors.

Regular and punctual attendance is required.
Performs other related duties as required.

Minimum Qualifications

High school diploma or GED and a minimum one year of experience in a related field; or an equivalent combination of education and related experience required.

CERA or REO preferred.

Supplemental Information

To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list.

Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.

*Note: These benefits are not includedfor Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.

Denton Countyis an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeosp.pdf

Family Medical Leave:Denton Countyemployees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave.
The FMLA provides for up to 12 weeks of job-protected leave

• for the birth, adoption, or placement of a child for foster care
• to care for a child, spouse, or parent with a serious health condition
• for an employee with a serious health condition

Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible.

https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf

https://www.dol.gov/whd/regs/compliance/posters/fmlasp.pdf

Closing Date/Time: 7/6/2026 5:00 PM Central

Denton County

940-349-3088 Show more