Pretrial Case Manager II (Courthouse EMP)

Summary

Job Title

Employer: Tulsa County

Salary: $18.48 Hourly

Location: 218 West 6th Street, Tulsa, OK

Job Type: Full-Time

Department: Court Services

Closing Date: Continuous

Job Description

Under general supervision, performs data entry functions and a variety of clerical duties by performing the following duties.

Essential Job Functions:

• Interview defendant, collect defendant data, address the data and determine the defendant's eligibility for programs.
• Compile data for defendant file.
• Complete weekly inmate pod checks for potential Pretrial Release.
• Input information and interview forms into database; update and maintain data and close files out.
• Access "menus" in order to retrieve data from the Sheriff's and District Attorney's files.
• Assist in the maintenance of paper files and records.
• Complete defendant backgrounds including details of past criminal history and current criminal charges.
• Attend daily bond dockets at the jail and/or courthouse.
• Complete interview process during the bond docket for potential Pretrial Release.
• Prepare Pretrial packets for Judge approval.
• May complete and record follow-up calls to clients and referral calls as necessary.
• May prepare and forward warrant letter form to the client.
• Answer in-coming calls; relay calls; take messages or give information as necessary.
• Perform other duties as assigned.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

Education equivalent to graduation from a standard four year high school including or supplemented by courses in typing and data entry operations and two years of satisfactory full time paid employment in a court services related program.

Language Skills:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Certificates, Licenses, Registrations:

Valid Oklahoma Driver's License

NCIC Certification

Knowledge, Skills and Abilities:

Skill:

Assessing and evaluating individuals

Eliciting pertinent information

Interpreting criminal records

Operating a personal computer; accurately input 40 WPM

Maintaining accurate records and files

Performing a variety of general clerical duties

Knowledge:

Principles and practices of pretrial release programs

City/county/state/federal criminal codes and regulations; of court services

Departmental policies and procedures

Word processing software, spreadsheet software, contact management software, database software, and Internet; NCIC terminal

Ability:

Organize and comprehend detail data; to precisely perform detail work

Exercise tact, patience and courtesy in dealing with others

Maintain confidentiality

Effectively communicate with defendants, team members and leadership

Consistently work in a team environment

Understand and follow established departmental policies and procedures

Read and comprehend simple instructions, short correspondence, and memos

Write simple correspondence

Effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization

Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio, and percent and to draw and interpret bar graphs

Apply common sense understanding to carry out detailed but uninvolved written or oral instructions

Deal with problems involving a few concrete variables in standardized situations

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.

Additional Information:

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually loud.

Disclaimer:

Perform other duties as assigned.

Benefits

Health and Prescription Coverage, Telemedicine, Dental, Vision, Flexible Spending Accounts (FSA), Employee Assistance Program (EAP), Life Insurance, Accidental Death and Dismemberment (AD&D), Supplemental Cancer, Critical Illness, and Accident Insurance, Short-Term Disability (STD) and Long-Term Disability (LTD), Retirement - Defined Benefit Pension as well as a 457(b) & 401(a) Deferred Compensation Program, Post-Employment Health Plan (PEHP), Personal Leave - Accrue 12 days per year, Vacation Leave - Accrue 15 days per year, Tulsa County Paid Holidays - 13 days per year, Education Reimbursement

Job Description

Job Title

Employer: Tulsa County

Salary: $18.48 Hourly

Location: 218 West 6th Street, Tulsa, OK

Job Type: Full-Time

Department: Court Services

Closing Date: Continuous

Job Description

Under general supervision, performs data entry functions and a variety of clerical duties by performing the following duties.

Essential Job Functions:

• Interview defendant, collect defendant data, address the data and determine the defendant's eligibility for programs.
• Compile data for defendant file.
• Complete weekly inmate pod checks for potential Pretrial Release.
• Input information and interview forms into database; update and maintain data and close files out.
• Access "menus" in order to retrieve data from the Sheriff's and District Attorney's files.
• Assist in the maintenance of paper files and records.
• Complete defendant backgrounds including details of past criminal history and current criminal charges.
• Attend daily bond dockets at the jail and/or courthouse.
• Complete interview process during the bond docket for potential Pretrial Release.
• Prepare Pretrial packets for Judge approval.
• May complete and record follow-up calls to clients and referral calls as necessary.
• May prepare and forward warrant letter form to the client.
• Answer in-coming calls; relay calls; take messages or give information as necessary.
• Perform other duties as assigned.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

Education equivalent to graduation from a standard four year high school including or supplemented by courses in typing and data entry operations and two years of satisfactory full time paid employment in a court services related program.

Language Skills:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Certificates, Licenses, Registrations:

Valid Oklahoma Driver's License

NCIC Certification

Knowledge, Skills and Abilities:

Skill:

Assessing and evaluating individuals

Eliciting pertinent information

Interpreting criminal records

Operating a personal computer; accurately input 40 WPM

Maintaining accurate records and files

Performing a variety of general clerical duties

Knowledge:

Principles and practices of pretrial release programs

City/county/state/federal criminal codes and regulations; of court services

Departmental policies and procedures

Word processing software, spreadsheet software, contact management software, database software, and Internet; NCIC terminal

Ability:

Organize and comprehend detail data; to precisely perform detail work

Exercise tact, patience and courtesy in dealing with others

Maintain confidentiality

Effectively communicate with defendants, team members and leadership

Consistently work in a team environment

Understand and follow established departmental policies and procedures

Read and comprehend simple instructions, short correspondence, and memos

Write simple correspondence

Effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization

Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio, and percent and to draw and interpret bar graphs

Apply common sense understanding to carry out detailed but uninvolved written or oral instructions

Deal with problems involving a few concrete variables in standardized situations

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.

Additional Information:

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually loud.

Disclaimer:

Perform other duties as assigned.

Benefits

Health and Prescription Coverage, Telemedicine, Dental, Vision, Flexible Spending Accounts (FSA), Employee Assistance Program (EAP), Life Insurance, Accidental Death and Dismemberment (AD&D), Supplemental Cancer, Critical Illness, and Accident Insurance, Short-Term Disability (STD) and Long-Term Disability (LTD), Retirement - Defined Benefit Pension as well as a 457(b) & 401(a) Deferred Compensation Program, Post-Employment Health Plan (PEHP), Personal Leave - Accrue 12 days per year, Vacation Leave - Accrue 15 days per year, Tulsa County Paid Holidays - 13 days per year, Education Reimbursement