Court Operations Specialist Senior

Summary

Court Operations Specialist Senior

Take the lead and become our Court Operations Specialist Senior!

As the Court Operations Specialist Senior you'll be responsible for all administrative and clerical duties related to creating, processing, and retaining records related to Grand Jury proceedings as well as providing access to the judicial system and related public records to the public, the legal community, Courts, County, and other governmental agencies so that they can pursue legal processes and/or obtain and maintain legal and financial records and information.

Provide your community with access to justice today! Apply now!

This position has the opportunity for a flexible/hybrid schedule after training is completed and will be in our Grand Jury Division.

This position is open to current Maricopa County employees. Judicial Branch (i.e., Adult and Juvenile Probation and Superior Court) employees will not be considered as qualified for this opportunity.

Join a team on a mission to provide fair and equitable access to justice. Our department is looking for people who strive to provide excellent customer service, collaborate in a team atmosphere, and serve the community. Every member plays a vital role in providing services for the justice system, the legal community, and the general public.

COSC adopted Factors for Success to provide transparent guidance for sustainability, strategic initiative achievement, positive learning culture, and inclusivity by linking foundational skills and value-based behaviors.

The four Factors for Success and related competencies are:

• Thought: Have and use the appropriate knowledge. (Business Acumen, Customer Focus, Strategic Mindset)
• Results: Take initiative and be accountable for results (Takes Initiative, Ensures Accountability, Results Focused)
• People: Effectively communicate and interact with others (Influential, Develops/Others Teamwork, Collaborative)
• Self: Recognize and reflect on oneself and one's behavior (Authentic, Aware, Flexible)

Proud to Offer

• Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance, with hybrid and alternative work schedule options
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our upcoming on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1
• Want to learn more about the County's Qualifying and Compensation Philosophy? Follow this link to learn more!

We Require

• Three years of experience with at least one year in Customer Service, and two years in Clerical/Administrative OR
• Two years at Clerk of the Superior Court as a Justice System Clerk or higher
• High School Diploma or GED
• A combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis

Job Contributions

• Attend and create a record of all sessions of Grand Jury proceedings when a Judicial officer is present
• Process and maintain the confidentiality of all closed (pending) Grand Jury cases
• Prepare administrative paperwork for the empanelment and orientation of the jurors
• Oversee Grand Jurors and act as the liaison between Grand Jurors and the Criminal Presiding Judge
• Enter confidential information of moderate complexity into an automated court system, in addition to routine auditing of documents
• Respond to a high volume of inquiries from a variety of sources, complete extensive case and file research for customers, file documents per court order, and handle the processing of exhibits
• Follow the state retention schedule for the destruction of Grand Jury records
• Perform extensive cashiering functions at public file counters and perform extensive processing of public records
• Review, file, and process new complaints, petitions, exhibits, post-degrees, and subsequent documents, set hearings, and generate minute entries
• Perform Special Commissioner, Probate Registrar, and/or Notary Functions as necessary
• Cross-train to perform back-up assistance in other areas or assignments and provide training to co-workers

Working Conditions

• Mostly office setting in a high-volume, fast-paced environment
• The position requires long periods of sitting while completing computer activities
• Must have the ability to lift boxes up to 20 pounds and carry, push, or pull up to 50 pounds at a distance of 500 feet
• May require travel to and from job-related locations during the course of a scheduled workday, subject to County policies regarding the use of County vehicles and/or private vehicles on County business

Selection Procedure

• Consideration will only be given to candidates who submit online applications
• Candidates will be contacted primarily through email and their Workday online application profile
• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact MHRFeedback@maricopa.gov to initiate the interactive process.

Apply Now!

Job Description

Court Operations Specialist Senior

Take the lead and become our Court Operations Specialist Senior!

As the Court Operations Specialist Senior you'll be responsible for all administrative and clerical duties related to creating, processing, and retaining records related to Grand Jury proceedings as well as providing access to the judicial system and related public records to the public, the legal community, Courts, County, and other governmental agencies so that they can pursue legal processes and/or obtain and maintain legal and financial records and information.

Provide your community with access to justice today! Apply now!

This position has the opportunity for a flexible/hybrid schedule after training is completed and will be in our Grand Jury Division.

This position is open to current Maricopa County employees. Judicial Branch (i.e., Adult and Juvenile Probation and Superior Court) employees will not be considered as qualified for this opportunity.

Join a team on a mission to provide fair and equitable access to justice. Our department is looking for people who strive to provide excellent customer service, collaborate in a team atmosphere, and serve the community. Every member plays a vital role in providing services for the justice system, the legal community, and the general public.

COSC adopted Factors for Success to provide transparent guidance for sustainability, strategic initiative achievement, positive learning culture, and inclusivity by linking foundational skills and value-based behaviors.

The four Factors for Success and related competencies are:

• Thought: Have and use the appropriate knowledge. (Business Acumen, Customer Focus, Strategic Mindset)
• Results: Take initiative and be accountable for results (Takes Initiative, Ensures Accountability, Results Focused)
• People: Effectively communicate and interact with others (Influential, Develops/Others Teamwork, Collaborative)
• Self: Recognize and reflect on oneself and one's behavior (Authentic, Aware, Flexible)

Proud to Offer

• Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance, with hybrid and alternative work schedule options
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our upcoming on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1
• Want to learn more about the County's Qualifying and Compensation Philosophy? Follow this link to learn more!

We Require

• Three years of experience with at least one year in Customer Service, and two years in Clerical/Administrative OR
• Two years at Clerk of the Superior Court as a Justice System Clerk or higher
• High School Diploma or GED
• A combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis

Job Contributions

• Attend and create a record of all sessions of Grand Jury proceedings when a Judicial officer is present
• Process and maintain the confidentiality of all closed (pending) Grand Jury cases
• Prepare administrative paperwork for the empanelment and orientation of the jurors
• Oversee Grand Jurors and act as the liaison between Grand Jurors and the Criminal Presiding Judge
• Enter confidential information of moderate complexity into an automated court system, in addition to routine auditing of documents
• Respond to a high volume of inquiries from a variety of sources, complete extensive case and file research for customers, file documents per court order, and handle the processing of exhibits
• Follow the state retention schedule for the destruction of Grand Jury records
• Perform extensive cashiering functions at public file counters and perform extensive processing of public records
• Review, file, and process new complaints, petitions, exhibits, post-degrees, and subsequent documents, set hearings, and generate minute entries
• Perform Special Commissioner, Probate Registrar, and/or Notary Functions as necessary
• Cross-train to perform back-up assistance in other areas or assignments and provide training to co-workers

Working Conditions

• Mostly office setting in a high-volume, fast-paced environment
• The position requires long periods of sitting while completing computer activities
• Must have the ability to lift boxes up to 20 pounds and carry, push, or pull up to 50 pounds at a distance of 500 feet
• May require travel to and from job-related locations during the course of a scheduled workday, subject to County policies regarding the use of County vehicles and/or private vehicles on County business

Selection Procedure

• Consideration will only be given to candidates who submit online applications
• Candidates will be contacted primarily through email and their Workday online application profile
• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact MHRFeedback@maricopa.gov to initiate the interactive process.

Apply Now!