Court Specialist

Salary is Non-Negotiable. The successful candidate will be hired at the minimum salary. This job posting is for a rolling vacancy with applications added to a general candidate pool and considered on an as-needed basis. This is specialized public contact, administrative, and court related work in the handling of official judicial proceedings, including contacting appropriate authorities in response to security related matters. An individual in this position is responsible for a variety of duties in connection with official proceedings in courtrooms and chambers and in assisting judges, jurors, witnesses, and attorneys prior to, during, or upon the conclusion of court sessions. Work is performed under the immediate direction of a judge who reviews work through conferences, observations, and results obtained.

Responsibilities include ensuring courtrooms, chambers, and jury rooms are ready for use, confirming all parties and support personnel are in attendance, acting as the virtual court coordinator during virtual court proceedings, providing information and answering questions, calling jury pool to have panels brought to court, remaining with impaneled juries outside the jury room and escorting them to lunch or dinner as needed, announcing judge and calling court to order, calling witnesses into court for testimony, maintaining order both during court sessions and in judicial chambers and public areas of the courthouse, ordering files/materials needed for proceedings and organizing same, assisting the assigned judge and judicial assistant with various administrative functions, contacting attorneys to provide time to report for hearing, trial, and in judges' chambers, researching inquiries on the computer to obtain docket information, assisting in emergency preparedness and coordination, and performing related work as required.

Qualifications include a high school diploma or GED, experience working with the public, experience in a clerical role, specifically dealing with video conferencing and the Microsoft Office suite of software and applications, and experience as a peace officer, bailiff, security officer, in military service, or working with the public. Knowledge, skills and abilities include thorough knowledge of court procedures, legal documents, laws and legal factors pertaining to the court and as they relate to Court Specialist operations and assignments, knowledge of the organization, functions, responsibilities and procedures of the courts, knowledge of established procedures to conduct judicial proceedings in courtrooms and chambers, knowledge of established procedures in the flow of official documents between the Office of the Clerk of the Courts and courtrooms, knowledge of the use of legal instruments and records pertaining to the court of assignment, knowledge of modern office practices, procedures, equipment, and systems, knowledge of personal computer applications, which includes, but not limited to software such as Microsoft Word, Excel, Outlook, and Zoom, ability to establish rapport with judges, personal staff, court administration, Office of the Clerk of the Courts, law enforcement personnel, and the public, ability to deal with jurors, witnesses, attorneys and the general public with necessary tact and courtesy, ability to organize work, establish priorities, and meet deadlines, ability to use independent judgment and discretion concerning confidential information, ability to remain alert and observant with attention to necessary details during court sessions, ability to maintain composure in the event of courtroom disturbances, ability to react quickly in following judge's directives in emergencies which arise during court sessions, ability to follow all established procedures prior to, during, and following the conclusion of court sessions, ability to communicate clearly and concisely, orally and in writing, ability to perform tasks with little or no supervision, ability to work extended hours as the occasion demands, and ability to follow policies and procedures as a representative of the court system.

Working conditions include moderate noise in a business office setting. Physical demands involve a significant amount of standing, walking, sitting, talking, listening, and reaching with hands and arms; must be able to transfer up to 10 pounds.

Job Description