Program Specialist (EXECUTIVE I)

Summary

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcomeReasonable Accommodation Statement The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application. Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.Sponsorship for Employment The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.Disclosure of Salary Information In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials .Location Chicago, IL, US, 60603Agency Department of Public HealthOffice Health StatisticsDivision Healthcare Quality & OutcomesNumber of Vacancies: 1Bargaining Unit Code RC062 Technical Employees, AFSCMEMerit Comp Code This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger - something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule - flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.Position Overview The Illinois Department of Public Health, Identified Offenders Program (IOP) seeks to hire a highly organized, energetic, and results-oriented individual to serve as an Executive 1. Under direction, this position performs coordinates fiscal operations of the Identified Offenders Program and Participates in the planning, development, and execution of operating procedures for the Identified Offenders Program and performs a variety of staff assignments, most of which are confidential, including preparation of reports and maintenance of facility and residents' administrative records. The IOP mission is to improve safety within long-term care facilities by identifying individuals with a criminal conviction history and conducting a behavioral risk assessment to determine the potential risk those identified individuals pose to other patients, staff, and visitors. We invite all those who qualify to apply!Benefits Statement As a State of Illinois Employee, you will receive a robust benefit package that includes the following:Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)Competitive Group Insurance benefits including health, life, dental and vision plans.Pension plan through the State Employees Retirement SystemDeferred Compensation Program – voluntary supplemental retirement planOptional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)10-25 days of paid vacation time annually (10 days for first year of state employment)12 paid sick days annually which carryover year to year3 paid personal business days per calendar year (pro-rated dependent on start date)13-14 paid holidays per year12 weeks of paid parental leaveEmployee Assistance Program and/or mental health resourcesThese are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: Functions Under direction, coordinates fiscal operations of the Identified Offenders Program.Participates in the planning, development, and execution of operating procedures for the Identified Offenders Program and performs a variety of staff assignments, most of which are confidential, including preparation of reports and maintenance of facility and residents' administrative records.Responsible for ensuring Illinois long term facility records are maintained and updated on a regular basis.Assists in maintaining the database for the IDPH Identified Offender Program.Completes onboarding documents for new staff and interns.Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.Preferred Qualifications Two (2) years of experience utilizing an Identified Offender Management Information System or similar caseload database for compiling, uploading, reviewing, researching or creating highly confidential case files.Two (2) years of experience practicing the principles of governmental accounting, program budgeting, personnel, statistics, or procurement.Two (2) years of experience demonstrating the ability to develop, coordinate, or manage a small agency function program.Two (2) years of relevant budget and finance-related experience managing or processing invoices or reviewing fiscal reports to verify their accuracy in a public or business organization.Two (2) years of experience specifically working with and demonstrating intermediate proficiency utilizing Microsoft Excel.Two (2) years of experience working with long-term care facility criminal background screening processes and procedures.One (1) year of experience exercising judgment and discretion in developing, implementing, and interpreting departmental policies and procedures by demonstrating the ability to analyze administrative problems and adopt an effective course of action.One (1) year of experience utilizing MS Office Suite, including word processing, spreadsheets, databases, or email applications, as well as other software such as Adobe Acrobat, OneDrive, SharePoint, DocuSign, or Move It, for communication, data tracking, and developing and maintaining reports.Conditions of Employment Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to#J-18808-Ljbffr

Job Description

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcomeReasonable Accommodation Statement The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application. Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.Sponsorship for Employment The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.Disclosure of Salary Information In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials .Location Chicago, IL, US, 60603Agency Department of Public HealthOffice Health StatisticsDivision Healthcare Quality & OutcomesNumber of Vacancies: 1Bargaining Unit Code RC062 Technical Employees, AFSCMEMerit Comp Code This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger - something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule - flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.Position Overview The Illinois Department of Public Health, Identified Offenders Program (IOP) seeks to hire a highly organized, energetic, and results-oriented individual to serve as an Executive 1. Under direction, this position performs coordinates fiscal operations of the Identified Offenders Program and Participates in the planning, development, and execution of operating procedures for the Identified Offenders Program and performs a variety of staff assignments, most of which are confidential, including preparation of reports and maintenance of facility and residents' administrative records. The IOP mission is to improve safety within long-term care facilities by identifying individuals with a criminal conviction history and conducting a behavioral risk assessment to determine the potential risk those identified individuals pose to other patients, staff, and visitors. We invite all those who qualify to apply!Benefits Statement As a State of Illinois Employee, you will receive a robust benefit package that includes the following:Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)Competitive Group Insurance benefits including health, life, dental and vision plans.Pension plan through the State Employees Retirement SystemDeferred Compensation Program – voluntary supplemental retirement planOptional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)10-25 days of paid vacation time annually (10 days for first year of state employment)12 paid sick days annually which carryover year to year3 paid personal business days per calendar year (pro-rated dependent on start date)13-14 paid holidays per year12 weeks of paid parental leaveEmployee Assistance Program and/or mental health resourcesThese are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: Functions Under direction, coordinates fiscal operations of the Identified Offenders Program.Participates in the planning, development, and execution of operating procedures for the Identified Offenders Program and performs a variety of staff assignments, most of which are confidential, including preparation of reports and maintenance of facility and residents' administrative records.Responsible for ensuring Illinois long term facility records are maintained and updated on a regular basis.Assists in maintaining the database for the IDPH Identified Offender Program.Completes onboarding documents for new staff and interns.Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.Preferred Qualifications Two (2) years of experience utilizing an Identified Offender Management Information System or similar caseload database for compiling, uploading, reviewing, researching or creating highly confidential case files.Two (2) years of experience practicing the principles of governmental accounting, program budgeting, personnel, statistics, or procurement.Two (2) years of experience demonstrating the ability to develop, coordinate, or manage a small agency function program.Two (2) years of relevant budget and finance-related experience managing or processing invoices or reviewing fiscal reports to verify their accuracy in a public or business organization.Two (2) years of experience specifically working with and demonstrating intermediate proficiency utilizing Microsoft Excel.Two (2) years of experience working with long-term care facility criminal background screening processes and procedures.One (1) year of experience exercising judgment and discretion in developing, implementing, and interpreting departmental policies and procedures by demonstrating the ability to analyze administrative problems and adopt an effective course of action.One (1) year of experience utilizing MS Office Suite, including word processing, spreadsheets, databases, or email applications, as well as other software such as Adobe Acrobat, OneDrive, SharePoint, DocuSign, or Move It, for communication, data tracking, and developing and maintaining reports.Conditions of Employment Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to#J-18808-Ljbffr