Program Specialist

Summary

Program Specialist The Program Specialist is responsible for working collaboratively with Surgery leadership, surgical providers, the Clinical Staff Affairs Office, and other administrative teams in managing the FPPE/OPPE process for the Surgery Service. Other duties include, but are not limited to, the following:Program Analysis and SupportWork collaboratively with Surgery leadership, surgical providers, the Clinical Staff Affairs Office, and other administrative teams in managing the FPPE/OPPE process for the Surgery Service.Serve as the subject matter expert (SME) for Surgery Service regarding FPPE/OPPE processes.Analyze clinical evaluation plans to ensure they meet standards and are thorough and appropriate to measure and document the competence of the Licensed Independent Provider (LIP).Coordinate and consult with surgical providers when evaluation plans lack specificity or required information.Participate in developing and updating FPPE, OPPE, and privilege forms for Surgery Service.Manage data collection for chart reviews, including specialty-specific clinical indicators.Prepare and obtain signatures on FPPE/OPPE forms at specified intervals according to VA policy.ComplianceEnsure initiation, completion, and compliance of FPPE and OPPE clinical evaluations.Provide guidance and assistance in accordance with evaluation requirements and standards.Monitor evaluation status and implement tracking and monitoring systems for actions indicated by the Credentials Committee and supervisor requirements.Ensure Functional Categories are assigned and signed yearly according to local VA policy.Ensure all sections of Surgery Service competency folders are current and maintained.Integration and Management Data BasesAnalyze data generated from clinical, administrative, and corporate systems (e.g., data warehouse, Vista, DSS, Live Data, Access) to identify and report issues by provider, program, clinic, and service.Employ informatics to develop and manage data systems that support managers' understanding of the VA care system and data-driven decision-making.Use clinical, demographic, and administrative systems to develop Surgery Service information bases (demographics, productivity models, statistical analyses, cost-based practice data, risk assessments, etc.).Use data subsets to understand clinical practice patterns, clinical operations, comparative private-sector/national VA models, and system performance.Serve as the Automated Data Processing Application Coordinator (ADPAC) for Surgery Service.Resource and Operational ManagementUnderstand clinical programs, clinical practice models, VA operational systems, resource utilization, and cost accounting systems.Create and manage information streams incorporating aggregate cost analysis for current operational models.Manage workload capture systems to ensure visits, procedures, consultations, and workload entries are completed within required timeframes.Oversee encounter forms, consultations, visits, and other data capture processes.Performs other duties as assigned by the Chief of Surgery Service and/or Supervisory Management Analysis Officer.Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.Work Schedule: Monday-Friday, 8:00am-4:30pm.Telework: Ad-hocVirtual: This is not a virtual position.Position Description/PD#: Program Specialist/ PD112030Relocation/Recruitment Incentives: Not AuthorizedPermanent Change of Station (PCS): Not Authorized

Job Description

Program Specialist The Program Specialist is responsible for working collaboratively with Surgery leadership, surgical providers, the Clinical Staff Affairs Office, and other administrative teams in managing the FPPE/OPPE process for the Surgery Service. Other duties include, but are not limited to, the following:Program Analysis and SupportWork collaboratively with Surgery leadership, surgical providers, the Clinical Staff Affairs Office, and other administrative teams in managing the FPPE/OPPE process for the Surgery Service.Serve as the subject matter expert (SME) for Surgery Service regarding FPPE/OPPE processes.Analyze clinical evaluation plans to ensure they meet standards and are thorough and appropriate to measure and document the competence of the Licensed Independent Provider (LIP).Coordinate and consult with surgical providers when evaluation plans lack specificity or required information.Participate in developing and updating FPPE, OPPE, and privilege forms for Surgery Service.Manage data collection for chart reviews, including specialty-specific clinical indicators.Prepare and obtain signatures on FPPE/OPPE forms at specified intervals according to VA policy.ComplianceEnsure initiation, completion, and compliance of FPPE and OPPE clinical evaluations.Provide guidance and assistance in accordance with evaluation requirements and standards.Monitor evaluation status and implement tracking and monitoring systems for actions indicated by the Credentials Committee and supervisor requirements.Ensure Functional Categories are assigned and signed yearly according to local VA policy.Ensure all sections of Surgery Service competency folders are current and maintained.Integration and Management Data BasesAnalyze data generated from clinical, administrative, and corporate systems (e.g., data warehouse, Vista, DSS, Live Data, Access) to identify and report issues by provider, program, clinic, and service.Employ informatics to develop and manage data systems that support managers' understanding of the VA care system and data-driven decision-making.Use clinical, demographic, and administrative systems to develop Surgery Service information bases (demographics, productivity models, statistical analyses, cost-based practice data, risk assessments, etc.).Use data subsets to understand clinical practice patterns, clinical operations, comparative private-sector/national VA models, and system performance.Serve as the Automated Data Processing Application Coordinator (ADPAC) for Surgery Service.Resource and Operational ManagementUnderstand clinical programs, clinical practice models, VA operational systems, resource utilization, and cost accounting systems.Create and manage information streams incorporating aggregate cost analysis for current operational models.Manage workload capture systems to ensure visits, procedures, consultations, and workload entries are completed within required timeframes.Oversee encounter forms, consultations, visits, and other data capture processes.Performs other duties as assigned by the Chief of Surgery Service and/or Supervisory Management Analysis Officer.Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.Work Schedule: Monday-Friday, 8:00am-4:30pm.Telework: Ad-hocVirtual: This is not a virtual position.Position Description/PD#: Program Specialist/ PD112030Relocation/Recruitment Incentives: Not AuthorizedPermanent Change of Station (PCS): Not Authorized