Program Specialist (Scholarships)

Summary

Program Specialist (Scholarships)Job ID:323315Location:District Support Services CntrFull/Part Time:Full TimeRegular/Temporary:RegularSalary Range$19.23 - $24.28/hourly, DOEGrade109Work ScheduleMonday - Friday, 8am - 5pmSummer Hours: Monday - Thursday, 7am-6pmWork Calendar12 MonthsMaricopa Summary10 Colleges. Unlimited Opportunities.The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision-creating excellence in education for a better world.We focus on people-not profits.With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom.Discover how we're changing college.We don't just support our community-we help build it.We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County.Learn about our economic impact.We believe our employees are our most valuable asset.Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.Join us in making a real difference in the lives of over 140,000 college students each year.BenefitsMaricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range ofbenefits and perksavailable to eligible employees at MCCCD:Affordable and Comprehensive Benefits Package:Nationwide Medical, Dental, and Vision CoveragePaid Time Off: Vacation, Sick Leave, and Personal Time20 Paid Observed HolidaysCompany-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverageArizona State Retirement System (ASRS) Pension , including Long-Term Disability and Retiree Health Insurance with 100% employer-matching contributionsOptional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)Tuition Reimbursement for employees and dependentsAnnual Professional Development FundingFlexible Work SchedulesEmployee Health & Wellness Programs:District-Wide Wellness Program with Workshops and WebinarsMonthly Health & Wellness Calendar and NewsletterVirta Diabetes Reversal Program and Support GroupsEmployee Assistance Program (EAP)Sight-On-Site Eye Care ServicesPre-Retirement Planning EventsQualifying Employer forPublic Service Loan Forgiveness(potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)Job SummaryTheProgram Specialistposition within the Institutional Development team provides high-level customer service and serves as a primary contact to students, donors, college personnel, scholarship reviewers, and community partners. TheProgram Specialistcoordinates scholarships and emergency assistance programs by reviewing scholarship applications, determining award eligibility, awarding and distributing scholarships, and supporting compliance with Foundation policies, donor intent, and scholarship guidelines.ThisProgram Specialistposition also coordinates donor stewardship activities by assisting scholarship review committees and distributing thank-you letters, assisting with the maintenance of the Maricopa Community Colleges Foundation scholarship management portal, assisting at scholarship-related events, assisting with donor-related initiatives, and coordinating special projects.Essential Functions35% - Scholarship Administration & Award Processing:Coordinate the day-to-day administration of scholarship and emergency assistance programs, including reviewing applications, verifying eligibility requirements, maintaining scholarship records, processing awards, monitoring student eligibility, and supporting scholarship distribution activities.20% - Donor Stewardship & Program Coordination:Coordinate donor stewardship and scholarship support activities, including assisting scholarship review committees, coordinating communications with donors, college representatives, and reviewers, managing student thank-you letters, assisting with donor recognition initiatives, and supporting scholarship-related events and projects.20% - Customer Service & Stakeholder Support:Provide customer service and program support by responding to inquiries from students, donors, college personnel, scholarship reviewers, and the public regarding scholarship opportunities, application processes, eligibility requirements, deadlines, and Foundation policies.15% - Scholarship Systems, Records & Compliance:Maintain scholarship management systems, program documentation, records, reports, and data integrity by updating scholarship information, assisting with user access, troubleshooting basic system issues, generating reports, reconciling scholarship information, and supporting compliance with donor intent, organizational policies, and established procedures.10% - Other Duties as Assigned:Perform other related duties, special projects, and administrative assignments in support of the Scholarship Program Manager and the Maricopa Community Colleges Foundation.Minimum QualificationsHigh School Diploma or GED and three (3) years of program support experience.There is no substitution or equivalency allowable for the High School Diploma or GED.Desired QualificationsAssociate's degree from a regionally accredited institution.Three (3) or more years of progressively responsible program support, administrative support, or customer service experience.Three (3) or more years of experience maintaining records, databases, files, or program documentation while ensuring accuracy and confidentiality.Two (2) or more years of experience coordinating multiple projects, activities, schedules, or program deliverables while meeting established deadlines.Two (2) or more years of experience providing customer service and responding to inquiries from internal and external stakeholders.Two (2) or more years of experience utilizing Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, databases, or other office productivity software.Experience in maintaining electronic records, generating reports, and performing data entry with a high degree of accuracy.One year of relevant full-time MCCCD experience during the previous two years.Special Working Conditions* Positions in this class typically require: reaching, standing, walking, finger dexity, grasping, talking, hearing, seeing and repetitive motions.* Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects including the human body.* Work is routinely performed in an indoor, office environment.* May be required to sit for a prolonged period of time; viewing a computer monitor.How to ApplyApplicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.Additional materialswill notbe accepted after the job posting has closed.Missing materials or incomplete employment historywill notbe considered.Please ensure your materials clearly provide the following information.Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.Indicate whether former or current employment is Full-Time or;Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.Maricopa County Community College District (MCCCD) complies with the Americans with Disabilities Act (ADA) of 1990. Qualified applicants or candidates with disabilities can submit a reasonable accommodation request at any point in the hiring process, and MCCCD's policy is to provide reasonable accommodation unless such accommodation would cause an undue hardship.If a reasonable accommodation is needed, please contact the ADA Coordinator from the hiring campus location for assistance via email atMCCCD is an Equal Opportunity Employer.Posting Close DateOpen until filled.First Review:Wednesday, September 30, 2026.Applications received after the review date may not be screened.EEO, Title IX, & Clery ActMaricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses.Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.To apply, visit ?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=323315&PostingSeq=1je-62d25b8bb6ec4d5d8a05019707d1e1d1

Job Description

Program Specialist (Scholarships)Job ID:323315Location:District Support Services CntrFull/Part Time:Full TimeRegular/Temporary:RegularSalary Range$19.23 - $24.28/hourly, DOEGrade109Work ScheduleMonday - Friday, 8am - 5pmSummer Hours: Monday - Thursday, 7am-6pmWork Calendar12 MonthsMaricopa Summary10 Colleges. Unlimited Opportunities.The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision-creating excellence in education for a better world.We focus on people-not profits.With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom.Discover how we're changing college.We don't just support our community-we help build it.We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County.Learn about our economic impact.We believe our employees are our most valuable asset.Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.Join us in making a real difference in the lives of over 140,000 college students each year.BenefitsMaricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range ofbenefits and perksavailable to eligible employees at MCCCD:Affordable and Comprehensive Benefits Package:Nationwide Medical, Dental, and Vision CoveragePaid Time Off: Vacation, Sick Leave, and Personal Time20 Paid Observed HolidaysCompany-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverageArizona State Retirement System (ASRS) Pension , including Long-Term Disability and Retiree Health Insurance with 100% employer-matching contributionsOptional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)Tuition Reimbursement for employees and dependentsAnnual Professional Development FundingFlexible Work SchedulesEmployee Health & Wellness Programs:District-Wide Wellness Program with Workshops and WebinarsMonthly Health & Wellness Calendar and NewsletterVirta Diabetes Reversal Program and Support GroupsEmployee Assistance Program (EAP)Sight-On-Site Eye Care ServicesPre-Retirement Planning EventsQualifying Employer forPublic Service Loan Forgiveness(potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)Job SummaryTheProgram Specialistposition within the Institutional Development team provides high-level customer service and serves as a primary contact to students, donors, college personnel, scholarship reviewers, and community partners. TheProgram Specialistcoordinates scholarships and emergency assistance programs by reviewing scholarship applications, determining award eligibility, awarding and distributing scholarships, and supporting compliance with Foundation policies, donor intent, and scholarship guidelines.ThisProgram Specialistposition also coordinates donor stewardship activities by assisting scholarship review committees and distributing thank-you letters, assisting with the maintenance of the Maricopa Community Colleges Foundation scholarship management portal, assisting at scholarship-related events, assisting with donor-related initiatives, and coordinating special projects.Essential Functions35% - Scholarship Administration & Award Processing:Coordinate the day-to-day administration of scholarship and emergency assistance programs, including reviewing applications, verifying eligibility requirements, maintaining scholarship records, processing awards, monitoring student eligibility, and supporting scholarship distribution activities.20% - Donor Stewardship & Program Coordination:Coordinate donor stewardship and scholarship support activities, including assisting scholarship review committees, coordinating communications with donors, college representatives, and reviewers, managing student thank-you letters, assisting with donor recognition initiatives, and supporting scholarship-related events and projects.20% - Customer Service & Stakeholder Support:Provide customer service and program support by responding to inquiries from students, donors, college personnel, scholarship reviewers, and the public regarding scholarship opportunities, application processes, eligibility requirements, deadlines, and Foundation policies.15% - Scholarship Systems, Records & Compliance:Maintain scholarship management systems, program documentation, records, reports, and data integrity by updating scholarship information, assisting with user access, troubleshooting basic system issues, generating reports, reconciling scholarship information, and supporting compliance with donor intent, organizational policies, and established procedures.10% - Other Duties as Assigned:Perform other related duties, special projects, and administrative assignments in support of the Scholarship Program Manager and the Maricopa Community Colleges Foundation.Minimum QualificationsHigh School Diploma or GED and three (3) years of program support experience.There is no substitution or equivalency allowable for the High School Diploma or GED.Desired QualificationsAssociate's degree from a regionally accredited institution.Three (3) or more years of progressively responsible program support, administrative support, or customer service experience.Three (3) or more years of experience maintaining records, databases, files, or program documentation while ensuring accuracy and confidentiality.Two (2) or more years of experience coordinating multiple projects, activities, schedules, or program deliverables while meeting established deadlines.Two (2) or more years of experience providing customer service and responding to inquiries from internal and external stakeholders.Two (2) or more years of experience utilizing Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, databases, or other office productivity software.Experience in maintaining electronic records, generating reports, and performing data entry with a high degree of accuracy.One year of relevant full-time MCCCD experience during the previous two years.Special Working Conditions* Positions in this class typically require: reaching, standing, walking, finger dexity, grasping, talking, hearing, seeing and repetitive motions.* Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects including the human body.* Work is routinely performed in an indoor, office environment.* May be required to sit for a prolonged period of time; viewing a computer monitor.How to ApplyApplicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.Additional materialswill notbe accepted after the job posting has closed.Missing materials or incomplete employment historywill notbe considered.Please ensure your materials clearly provide the following information.Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.Indicate whether former or current employment is Full-Time or;Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.Maricopa County Community College District (MCCCD) complies with the Americans with Disabilities Act (ADA) of 1990. Qualified applicants or candidates with disabilities can submit a reasonable accommodation request at any point in the hiring process, and MCCCD's policy is to provide reasonable accommodation unless such accommodation would cause an undue hardship.If a reasonable accommodation is needed, please contact the ADA Coordinator from the hiring campus location for assistance via email atMCCCD is an Equal Opportunity Employer.Posting Close DateOpen until filled.First Review:Wednesday, September 30, 2026.Applications received after the review date may not be screened.EEO, Title IX, & Clery ActMaricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses.Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.To apply, visit ?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=323315&PostingSeq=1je-62d25b8bb6ec4d5d8a05019707d1e1d1