Sourcing and Contract Analyst

Summary

Sourcing and Contract Analyst

College - VP Business And Finance-DIV

Executive Area - VP Business And Finance

Department - Logistical Services

Posting Number - S1733P

Job Type - Full Time, Regular

Pay Type - Exempt/Salaried

Pay Grade - G

Campus Location - WMU-Kalamazoo - East Campus

Salary Range - Pay is commensurate with qualifications and experience, combined with an excellent benefits package.

Number of Vacancies - 1

General Summary - Collaborates with campus partners and stakeholders to lead sourcing events, develop eProcurement catalogs, negotiate contracts, analyze spending, and maintain contract records. Supports cost savings, operational efficiency, supplier performance, and compliance with procurement policies and procedures.

Major Duties - Analyzes spend data to identify trends and opportunities. Supports development and execution of sourcing strategies and manages the Request for Proposal (RFP) and Request for Quote (RFQ) process to identify and select preferred vendors based on cost, quality, service, and risk. Provides strategic ownership of the eProcurement system, oversees catalog lifecycle management, vendor enablement, and continuous catalog development to support the University's strategic sourcing initiatives. Reviews contracts to ensure business terms comply with University policies, mitigate risk, and protect the University's interests. Tracks contract expiration dates and renewal and consolidation opportunities. Maintains contract repository and supporting documentation. Negotiates business terms, pricing, and service agreements or provides guidance to campus partners during contract discussions with vendor. Serves as a resource to campus by aiding with contract systems. Maintains Key Performance Indicators (KPI's) to track savings and sourcing project outcomes.

Minimum Qualifications - Bachelor's degree in related field from an accredited institution. Experience with supporting request for quotes (RFQ's) and requests for proposals (RFP's) supplier selection processes. Working knowledge of evaluating supplier proposals. Experience conducting spend analysis, identifying cost-savings opportunities, and creating reports. Experience with sourcing strategies and category management initiatives. Ability to review contracts and collaborate with legal, procurement, and other stakeholders. Ability to track contract renewals, expirations, and compliance requirements. Experience with eProcurement systems.

Desired Qualifications

Special Instructions to Applicants - External applicants should use the WMU– Application. Internal applicants should use the WMU– Internal Application.

Additional Position Information - Staff Compensation System pay grades and rates are available at: Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to:

Physical requirements and working conditions - Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds. Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.

Job Description

Sourcing and Contract Analyst

College - VP Business And Finance-DIV

Executive Area - VP Business And Finance

Department - Logistical Services

Posting Number - S1733P

Job Type - Full Time, Regular

Pay Type - Exempt/Salaried

Pay Grade - G

Campus Location - WMU-Kalamazoo - East Campus

Salary Range - Pay is commensurate with qualifications and experience, combined with an excellent benefits package.

Number of Vacancies - 1

General Summary - Collaborates with campus partners and stakeholders to lead sourcing events, develop eProcurement catalogs, negotiate contracts, analyze spending, and maintain contract records. Supports cost savings, operational efficiency, supplier performance, and compliance with procurement policies and procedures.

Major Duties - Analyzes spend data to identify trends and opportunities. Supports development and execution of sourcing strategies and manages the Request for Proposal (RFP) and Request for Quote (RFQ) process to identify and select preferred vendors based on cost, quality, service, and risk. Provides strategic ownership of the eProcurement system, oversees catalog lifecycle management, vendor enablement, and continuous catalog development to support the University's strategic sourcing initiatives. Reviews contracts to ensure business terms comply with University policies, mitigate risk, and protect the University's interests. Tracks contract expiration dates and renewal and consolidation opportunities. Maintains contract repository and supporting documentation. Negotiates business terms, pricing, and service agreements or provides guidance to campus partners during contract discussions with vendor. Serves as a resource to campus by aiding with contract systems. Maintains Key Performance Indicators (KPI's) to track savings and sourcing project outcomes.

Minimum Qualifications - Bachelor's degree in related field from an accredited institution. Experience with supporting request for quotes (RFQ's) and requests for proposals (RFP's) supplier selection processes. Working knowledge of evaluating supplier proposals. Experience conducting spend analysis, identifying cost-savings opportunities, and creating reports. Experience with sourcing strategies and category management initiatives. Ability to review contracts and collaborate with legal, procurement, and other stakeholders. Ability to track contract renewals, expirations, and compliance requirements. Experience with eProcurement systems.

Desired Qualifications

Special Instructions to Applicants - External applicants should use the WMU– Application. Internal applicants should use the WMU– Internal Application.

Additional Position Information - Staff Compensation System pay grades and rates are available at: Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to:

Physical requirements and working conditions - Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds. Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.