Management and Program Assista

Summary

Job Title

Major duties include, but are not limited to:

• Perform work involving the collection, compilation, and/or tracking of data and statistical information in support of the organization's operation.
• Develops tracking systems for all program specific data to track suspense's on items such as service level goals, project milestones, progress reports, compliance strategies, workload assessment, complication databases, and quality assurance information.
• Coordinates the credentialing and privileging process for Medicine service and processes applications for the Medical Residency Program.
• Responsible for maintaining the data tracking spreadsheets based upon policies and procedures set by Education Service and the Office of Academic Affiliations.
• Functions as a service timecard coordinator ensuring timely submission of all timecards for final approval.
• Manages and troubleshoots initial entries for both systems requiring knowledge of the systems and requirements for issuance of PIV cards, computer accounts, and the routing and approval procedures.
• Provides ongoing support pertaining to policies and procedures related to supplies for the service.
• Receives, schedules, refers, and contacts members of the staff, agency, and persons outside the agency ranging from other government agencies to the general public.
• Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication.
• Schedules or coordinates meetings/conferences.
• Researches and provides background on subject matter of meetings without direction.

Work Schedule: Monday-Friday, 8:00 a.m. -4:30 p.m.

Compressed/Flexible: Not Available

Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: Management and Program Assista/PD10736S

Relocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Not required

Job Description

Job Title

Major duties include, but are not limited to:

• Perform work involving the collection, compilation, and/or tracking of data and statistical information in support of the organization's operation.
• Develops tracking systems for all program specific data to track suspense's on items such as service level goals, project milestones, progress reports, compliance strategies, workload assessment, complication databases, and quality assurance information.
• Coordinates the credentialing and privileging process for Medicine service and processes applications for the Medical Residency Program.
• Responsible for maintaining the data tracking spreadsheets based upon policies and procedures set by Education Service and the Office of Academic Affiliations.
• Functions as a service timecard coordinator ensuring timely submission of all timecards for final approval.
• Manages and troubleshoots initial entries for both systems requiring knowledge of the systems and requirements for issuance of PIV cards, computer accounts, and the routing and approval procedures.
• Provides ongoing support pertaining to policies and procedures related to supplies for the service.
• Receives, schedules, refers, and contacts members of the staff, agency, and persons outside the agency ranging from other government agencies to the general public.
• Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication.
• Schedules or coordinates meetings/conferences.
• Researches and provides background on subject matter of meetings without direction.

Work Schedule: Monday-Friday, 8:00 a.m. -4:30 p.m.

Compressed/Flexible: Not Available

Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: Management and Program Assista/PD10736S

Relocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Not required