Fire Administration Division Manager

Job Description

Position Description

Are you a seasoned professional with expertise in finance, budgeting, human resources, board clerk functions, and contract and grant administration? Do you thrive in a dynamic environment where collaboration, innovation, and communication are at the forefront? If so, the American Canyon Fire Protection District invites you to take the next step in your career as our Fire Administration Division Manager.

We’re seeking an exceptional leader with a solid track record of success in leading administrative operations. The ideal candidate is a strategic thinker and skilled problem-solver who inspires and empowers teams. With strong communication skills, emotional intelligence, and a positive attitude, you will oversee essential internal functions and foster a culture of excellence and teamwork.

American Canyon Fire Protection District is a forward-looking organization offering meaningful projects, a collaborative team environment, and a focus on work-life balance. This role is your opportunity to drive impactful initiatives while growing professionally in a supportive and innovative setting.

Don't miss this opportunity-apply today and become a key part of our team!

Regional Government Services and its staff are conducting this recruitment on behalf of the American Canyon Fire Protection District .

ABOUT THE POSITION:
Under general direction of the Fire Chief, the Fire Administration Division Manager directs, manages, supervises, and coordinates the programs and activities of the Fire Administration Division; coordinates assigned activities with other District divisions, and outside agencies; performs board clerk activities, advanced-level professional budgeting, grant administration, human resources, payroll, purchasing, and accounting work; plans, organizes, supervises, and reviews the work of assigned staff; and provides highly responsible and complex administrative support to the Fire Chief.

THE DISTRICT

The American Canyon Fire Protection District was founded in 1957. When the City of American Canyon incorporated in 1992, the District was maintained as a subsidiary special district to the City of American Canyon. The District's response area is approximately 15 miles in size and protects a population of 21,605 (not including visitors). Bordered on the south by the City of Vallejo, on the west by the Napa River and on the east by Interstate 80, the District is frequently called upon to provide automatic and mutual aid to multiple agencies in Napa and Solano counties.

The District is staffed with twenty-five (25) career firefighting positions, including the Fire Chief and Assistant Chief, and two (2) administrative support staff positions. Staff providing a high level of Fire Suppression, EMS, and Rescue services to the community is a priority with a multitude of specially developed programs designed to meet this challenge. District programs include representation on regional response teams such as the Napa Inter-agency Hazardous Incident Team (NIHIT), and the Napa Inter-agency Rescue Team (NIRT). Lastly, they are also recognized by the California Office of Emergency Services (Cal-OES) as a Type I US&R single resource ("heavy rescue").

Examples of Duties

To view the full job description, click HERE

THE IDEAL CANDIDATE WILL:

• Be a self-starter, with the ability to work independently and with a team.
• Plan, direct, manage through individual work and oversight of staff or contractors the administrative operations of the department in finance, budget, human resources, and board clerk functions.
• Have knowledge of applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures including the Public Records Act, and the Brown Act; human resource management, employee-employer relations, purchasing, and financial reporting.
• Be strategic with attention to detail and the ability to adhere to strict deadlines.
• Have demonstrated ability to use tact, initiative, prudence, and independent judgment within general policy, procedures, and legal guidelines.
• Experience with the principles and practices of supervision, training, and staff management.
• Have hands-on experience and an understanding of all areas of Human Resources from employee relations, recruitment, selection, compensation, employee retention, training and development, performance management, benefits administration, workplace safety, risk management, and workers’ compensation.
• Successfully develop, control, and administer the department budget and expenditures.
• Oversee and perform accounting and financial support work and ensure accuracy and timeliness; including the analysis of problems, financial data in order to identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Experience with contract negotiation and administration, grant writing and administration.
• Principles and practices of program administration and advanced project management and workflow analysis.
• Proven research techniques, sources, and availability of information and methods of report presentation, and methods and techniques of advanced statistical and fiscal analysis.
• Be experienced in maintaining administrative files including historical legal documents, resolutions, policies, and agreements.
• Develop effective working relationships with Board members, member agencies, and business and public groups to gain cooperation and consensus.
• Have excellent written and oral communication skills with the ability to communicate in a proactive, approachable, and responsive nature with board members, executive staff, the public, and employees.
• Be available to attend Board meetings, prepare minutes and other documents, and direct the publication, filing, indexing and safekeeping of all proceedings of the Board.
• Equipment used in modern offices including computers and Microsoft software: Excel, Word, Outlook as they relate to spreadsheets, databases, and word processing.
• Experience in fire administration in a public agency is highly desirable.

CORE COMPETENCIES:

• Allocating Resources - Prioritizes the use of fiscal and material resources to maximize organizational effectiveness
• Analyzing and Interpreting Data - Draws meaning and conclusions from quantitative and qualitative data
• Attention to Detail - Ensures the accuracy of work content and steps to produce high-quality products and services
• Collaboration - Engages others for input, contribution, and shared responsibility for outcomes
• Communication - Exchanges information clearly and respectfully, actively listens, considers differing perspectives, and adapts messages, methods, and channels to promote shared understanding or effective action.
• Financial Literacy - Uses financial information to make informed budgeting, spending, and resource decisions
• Leverage Technology - Applies technology for improvements in organizational efficiency and effectiveness
• Organizational Systems Thinking - Comprehends the organization as a system of integrated and interdependent functions
• Professional Integrity and Ethics - Acts honestly, impartially, and consistently in compliance with the intent of laws, policies, professional standards, and the public interest
• Relationship Building -Establishes rapport and maintains mutually productive relationships
• Time Management and Organization - Manages and prioritizes both everyday responsibilities and high-level, long-term objectives

Typical Qualifications

QUALIFICATIONS:

Experience:

Five (5) years of professional administrative and management experience, which must include budget development, contract administration, and financial operations, including two (2) years supervisory experience. Experience working in public sector fire administration is desired.

Education

A bachelor’s degree from an accredited college or university with major coursework in accounting, public administration, business administration, or related field.

Supplemental Information

BENEFITS AND SALARY INFORMATION:

Salary: $119,546.04 - $145,303.39 Annually

American Canyon Fire Protection District offers a comprehensive benefit package - to view click the Benefits tab in the posting.

APPLICATION PROCESS:
Applications must be submitted online through this applicant tracking system. Materials must be complete and clearly indicate the candidate meets the minimum qualifications. Incomplete, late, emailed, and faxed applications are not accepted. Resumes are not considered in lieu of the required employment application . False statements may be cause for immediate disqualification, removal from eligibility list, or discharge from employment.

All statements made on the application, resume, and supplemental materials are subject to verification. False statements may be cause for immediate disqualification, removal from eligibility list, or discharge from employment.

Certificates, resumes, and/or cover letters must be uploaded with your application through this applicant tracking system.

APPLICATION DEADLINE IS OCTOBER 20, 2026

APPLY ONLINE HERE

SELECTION PROCESS:

Application - (Pass/Fail) Applications are screened based on the criteria indicated in this announcement. Incomplete, late, emailed, and faxed applications will not be accepted. Resumes are not considered in lieu of the required employment application. Certificates, resumes, and/or cover letters must be uploaded with your application through this applicant tracking system.

Minimum Qualifications (MQ) Appraisal - (Pass/Fail) All completed applications and supplemental questionnaires will be reviewed for each applicant's ability to meet the minimum work experience, training, and education qualifications.

Remote Screening - (Pass/Fail) A remote screening process may be used to verify qualifications and evaluate candidate's knowledge and skills for the position. The remote screening process may take place prior to the closing application date and the week of October 19, 2026 .

Written Skills Assessment - (Pass/Fail) A Written Skills Assessment may be used to evaluate candidates’ writing skills and abilities for the position. The assessment is conducted remotely via a video conference platform. The Written Skills Assessment tentatively scheduled for the week of October 19, 2026 .

Successful candidates will be submitted to the American Canyon Fire Protection District for further consideration.

All communication and notices will be sent via email. Additional inquiries about the position may be directed to krandolphpollard@rgs.ca.gov

Neither Regional Government Services nor the American Canyon Fire Protection District are responsible for failure of internet forms or email in submitting your application. Candidates who may require special assistance in any phase of the application or selection process should advise RGS by emailing krandolphpollard@rgs.ca.gov.

The American Canyon Fire Protection District is an Equal Opportunity Employer.

Closing Date/Time: 10/20/2026 11:59 PM Pacific