Academic Program Administrator

Summary

Program Administration

• Manage day-to-day administrative operations for an academic program, partnering closely with program leadership, faculty, and senior administration.
• Support faculty and student appointments, HR documentation, University policies, benefits, timesheets, and other personnel-related processes.
• Serve as a primary point of contact for faculty and coordinate with Finance, Academic Affairs, Student Affairs, Admissions, and other internal teams.
• Support curricular planning, faculty teaching schedules, class times, room assignments, and preparation of program and curriculum materials.
• Manage program budgets and expenses, monitor spending, support financial reporting, and help ensure compliance with University policies and procedures.
• Coordinate student course-related travel, faculty travel and business reimbursements, and honorarium processing.
• Support accreditation reporting and reviews, including preparation of materials required by the National Architectural Accrediting Board (NAAB).
• Assist with grant writing, fundraising initiatives, and other program priorities.

Student Advising & Career Services

• Advise students on degree requirements, course selection, and registration procedures.
• Partner with student organizations to support student initiatives and programming.
• Assist with career services events, workshops, employer recruiting activities, and alumni engagement.
• Maintain communications promoting full-time and part-time employment opportunities and other career-related resources.
• Track and analyze student placement data and prepare reports to support future programming and initiatives.

Admissions, Outreach & Events

• Support admissions activities, prospective student outreach, and fellowship/assistantship awards.
• Partner with Communications and Admissions teams to ensure consistent program messaging and outreach.
• Coordinate logistics for orientation, graduation, lectures, and other program events.
• Manage program-related event planning in partnership with program directors, event staff, technology teams, and participants.

Qualifications

• Bachelor's degree or equivalent experience required.
• 3–5 years of relevant professional experience.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to work independently and exercise discretion when handling sensitive or confidential matters.
• Strong organizational skills with the ability to manage changing priorities, deadlines, and a high volume of detailed information.
• Proficiency in Microsoft Office Suite.
• Experience working in an academic environment is highly desirable.

Preferred Qualifications

• Master's degree preferred.
• Experience within architecture or a related field preferred.

Job Description

Program Administration

• Manage day-to-day administrative operations for an academic program, partnering closely with program leadership, faculty, and senior administration.
• Support faculty and student appointments, HR documentation, University policies, benefits, timesheets, and other personnel-related processes.
• Serve as a primary point of contact for faculty and coordinate with Finance, Academic Affairs, Student Affairs, Admissions, and other internal teams.
• Support curricular planning, faculty teaching schedules, class times, room assignments, and preparation of program and curriculum materials.
• Manage program budgets and expenses, monitor spending, support financial reporting, and help ensure compliance with University policies and procedures.
• Coordinate student course-related travel, faculty travel and business reimbursements, and honorarium processing.
• Support accreditation reporting and reviews, including preparation of materials required by the National Architectural Accrediting Board (NAAB).
• Assist with grant writing, fundraising initiatives, and other program priorities.

Student Advising & Career Services

• Advise students on degree requirements, course selection, and registration procedures.
• Partner with student organizations to support student initiatives and programming.
• Assist with career services events, workshops, employer recruiting activities, and alumni engagement.
• Maintain communications promoting full-time and part-time employment opportunities and other career-related resources.
• Track and analyze student placement data and prepare reports to support future programming and initiatives.

Admissions, Outreach & Events

• Support admissions activities, prospective student outreach, and fellowship/assistantship awards.
• Partner with Communications and Admissions teams to ensure consistent program messaging and outreach.
• Coordinate logistics for orientation, graduation, lectures, and other program events.
• Manage program-related event planning in partnership with program directors, event staff, technology teams, and participants.

Qualifications

• Bachelor's degree or equivalent experience required.
• 3–5 years of relevant professional experience.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to work independently and exercise discretion when handling sensitive or confidential matters.
• Strong organizational skills with the ability to manage changing priorities, deadlines, and a high volume of detailed information.
• Proficiency in Microsoft Office Suite.
• Experience working in an academic environment is highly desirable.

Preferred Qualifications

• Master's degree preferred.
• Experience within architecture or a related field preferred.