Pre-Flight Coordinator

Summary

Pre-Flight Coordinator

Positions will be onsite in Alexandria, LA, El Paso, TX or Harlingen, TX. CSI has an exciting opportunity for Pre-Flight Coordinators at our Alexandria, LA base, Harlingen, TX base and El Paso, TX base. They are responsible for the seamless synchronization of ground transportation, documentation, logistics, and stakeholder communication for passengers scheduled to fly in aircraft prior to aircraft departure. Ensure that every flight meets stringent regulatory requirements while maintaining high standards for passenger readiness. The work requires rotational shifts to cover 24/7 operations. Work will often be performed outdoors in varied weather conditions. Work may involve lifting up to 40 lbs. Military Veterans and candidates with prior Law Enforcement experience are highly encouraged to apply.

Essential Tasks/Functions:

• Conduct meticulous audits of all pre-flight documentation, including manifests, property, medical summaries and ground transportation records
• Communicate with local stakeholders to ensure ground transportation manifest and flight manifest align
• Identify and resolve discrepancies in paperwork to prevent departure delays
• Correct inaccurate or incomplete data in systems and databases

Logistics & Transportation Coordination:

• Arrange and synchronize ground transportation between local, county, state and federal entities
• Monitor real-time updates to adjust logistics in response to weather or mechanical delays
• Liaise with fueling services, catering, and ground handling teams to ensure timely service delivery

Job Requirements:

• Must be US Citizen, currently live in the United States, and have lived within the United States for 3 of the past 5 years (the only exception is for military or US federal duty performed outside the US).
• Must be able to verify the employee identity and pass a detailed Federal Background Check tailored to law enforcement considerations.
• May be required to sign a Non-Disclosure Agreement.

Minimum Requirements:

• High School Diploma or equivalent
• No less than 1 year of aviation, airline operations, aviation logistics, ground logistics, ground transportation, military, or law enforcement.
• Demonstrated experience in logistics or travel coordination in ground or aviation transportation.
• Experience working in a fast-paced, deadline driven environment.
• Experience with shift work and flexible schedules

Physical:

• Must be willing and able to work in inclement weather conditions. Must be able to lift 40lb

Computer Skills:

• Proficient in Microsoft Office Products (Excel, Word, Outlook)
• Demonstrated experience using data entry, tracking, and scheduling systems
• Demonstrated experience learning and using new systems

Core Skills & Abilities:

• Strong organizational and time management skills
• Ability to analyze complex situations and make timely decisions
• High attention to detail with a focus on accuracy and compliance
• Effective written and verbal communication skills
• Ability to manage multiple tasks simultaneously in a high-pressure environment
• Strong problem-solving and critical thinking abilities

Preferred Qualifications:

• Education: Associate's degree or higher
• Experience: Case management. Experience in more than one of the following fields: aviation, airline operations, travel management, military or law enforcement. Experience with multi modal logistics planning or execution.

CSI Aviation, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

Job Description

Pre-Flight Coordinator

Positions will be onsite in Alexandria, LA, El Paso, TX or Harlingen, TX. CSI has an exciting opportunity for Pre-Flight Coordinators at our Alexandria, LA base, Harlingen, TX base and El Paso, TX base. They are responsible for the seamless synchronization of ground transportation, documentation, logistics, and stakeholder communication for passengers scheduled to fly in aircraft prior to aircraft departure. Ensure that every flight meets stringent regulatory requirements while maintaining high standards for passenger readiness. The work requires rotational shifts to cover 24/7 operations. Work will often be performed outdoors in varied weather conditions. Work may involve lifting up to 40 lbs. Military Veterans and candidates with prior Law Enforcement experience are highly encouraged to apply.

Essential Tasks/Functions:

• Conduct meticulous audits of all pre-flight documentation, including manifests, property, medical summaries and ground transportation records
• Communicate with local stakeholders to ensure ground transportation manifest and flight manifest align
• Identify and resolve discrepancies in paperwork to prevent departure delays
• Correct inaccurate or incomplete data in systems and databases

Logistics & Transportation Coordination:

• Arrange and synchronize ground transportation between local, county, state and federal entities
• Monitor real-time updates to adjust logistics in response to weather or mechanical delays
• Liaise with fueling services, catering, and ground handling teams to ensure timely service delivery

Job Requirements:

• Must be US Citizen, currently live in the United States, and have lived within the United States for 3 of the past 5 years (the only exception is for military or US federal duty performed outside the US).
• Must be able to verify the employee identity and pass a detailed Federal Background Check tailored to law enforcement considerations.
• May be required to sign a Non-Disclosure Agreement.

Minimum Requirements:

• High School Diploma or equivalent
• No less than 1 year of aviation, airline operations, aviation logistics, ground logistics, ground transportation, military, or law enforcement.
• Demonstrated experience in logistics or travel coordination in ground or aviation transportation.
• Experience working in a fast-paced, deadline driven environment.
• Experience with shift work and flexible schedules

Physical:

• Must be willing and able to work in inclement weather conditions. Must be able to lift 40lb

Computer Skills:

• Proficient in Microsoft Office Products (Excel, Word, Outlook)
• Demonstrated experience using data entry, tracking, and scheduling systems
• Demonstrated experience learning and using new systems

Core Skills & Abilities:

• Strong organizational and time management skills
• Ability to analyze complex situations and make timely decisions
• High attention to detail with a focus on accuracy and compliance
• Effective written and verbal communication skills
• Ability to manage multiple tasks simultaneously in a high-pressure environment
• Strong problem-solving and critical thinking abilities

Preferred Qualifications:

• Education: Associate's degree or higher
• Experience: Case management. Experience in more than one of the following fields: aviation, airline operations, travel management, military or law enforcement. Experience with multi modal logistics planning or execution.

CSI Aviation, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.