Public Assistance Program Specialist

Summary

Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank.Job Posting Title Public Assistance Program SpecialistAgency 309 DEPARTMENT OF EMERGENCY MANAGEMENTSupervisory Organization OEMNote: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.Full/Part-Time Full timeJob Type RegularCompensation Annual salary up to $62,000.00, based on education and experience.Job Description Join the Oklahoma Department of Emergency Management (OEM) Make a difference every day in Oklahoma's safety and resilience.About OEM The Oklahoma Department of Emergency Management (OEM) is a dynamic state agency dedicated to preparing for, responding to, recovering from, and mitigating emergencies and disasters across the State of Oklahoma. OEM plays a key role in statewide public safety by coordinating emergency planning, community preparedness, response operations, disaster recovery, and long-term hazard mitigation with local, tribal, state, and federal partners. The agency also maintains the State Emergency Operations Center (SEOC) , providing centralized coordination during critical events and serving more than 300 local emergency managers across the state.Why Work at OEM? At OEM, you'll be part of a mission-driven team that strengthens communities before, during, and after disasters. Whether it's coordinating response efforts during severe weather, assisting communities with hazard mitigation planning, or providing critical support during emergencies, OEM employees serve with purpose and impact.Benefits & Perks As a full-time state employee with OEM, you receive:Competitive state retirement benefits with employer matching11 paid holidays each yearA generous benefit allowance to offset the cost of health, dental, vision, life, and disability insurance premiums for employees and their eligible dependentsOpportunities for professional growth and cross-agency collaborationPriority interview consideration for U.S. veterans with appropriate certification. Veterans with certification letters from the Office of Management and Enterprise Services' Office of Veteran Placement are entitled to an interview for any position for which they meet minimum qualifications.Who We're Looking For We seek motivated, adaptable professionals who:Are committed to public service and community preparednessCan work effectively in team environments and high-pressure situationsAre resourceful in problem-solving and coordinating across diverse partnersAbout The Position We are seeking a Public Assistance Program Specialist providing support to our Recovery area. This position is located in Oklahoma City, Oklahoma. This position is a regular, full-time position governed by the Oklahoma Civil Service system and subject to the Civil Service and Human Capital Modernization Act. Employment in this role is covered by applicable Civil Service Rules, policies, and procedures. This position is subject to a required 12-month trial period , during which performance, conduct, and overall suitability for continued employment will be evaluated in accordance with Civil Service Rules.Position Summary Under the direction of the Recovery Director, this position performs professional-level emergency management work supporting State Disaster assistance, FEMA Public Assistance (PA), and statewide disaster recovery operations. The Public Assistance Program Specialist provides technical assistance, project coordination, damage documentation review, and applicant support for federally declared disasters and recovery operations.This position serves as a liaison between applicants, state personnel, and federal partners to support compliance with FEMA Public Assistance policies, regulations, and grant requirements. Responsibilities include project development, eligibility review, reimbursement coordination, and operational support activities related to disaster recovery and resilience efforts.Core Work Responsibilities Public Assistance Program Administration Coordinate and support administration of FEMA Public Assistance recovery programs in accordance with state and federal requirements.Assist in the implementation and administration of FEMA Public Assistance program activities for federally declared disastersSupport applicant coordination efforts throughout disaster recovery operationsInterpret and apply FEMA Public Assistance policies, guidance, and eligibility requirementsMaintain program documentation and ensure compliance with applicable regulations and proceduresSupport recovery operations by coordinating with internal divisions, applicants, contractors, and FEMA personnelSupport processing and administration of State Disaster assistance activities, including required documentation, applicant coordination, tracking, reporting, and other assigned program requirementsCoordinate with applicants and agency personnel to support timely processing of State Disaster assistance from initial request through completionProject Development & Eligibility Review Support development, review, and management of FEMA Public Assistance projects and documentation.Review damage documentation, project information, and supporting records for completeness and eligibilityAssist applicants with development and submission of project documentation and reimbursement requestsSupport project formulation activities, including scope of work review, cost documentation, and damage validationCoordinate with FEMA personnel regarding project development questions, requests for information, and eligibility determinationsMonitor project progress and support timely completion of recovery milestonesApplicant Technical Assistance & Coordination Provide technical assistance and guidance to disaster applicants throughout the recovery process.Serve as a point of contact for applicants regarding Public Assistance program requirements and proceduresProvide guidance related to documentation standards, procurement compliance, cost eligibility, and project administrationConduct meetings, briefings, and applicant coordination activitiesAssist applicants in resolving programmatic issues or documentation concernsMaintain professional working relationships with local, tribal, state, and federal stakeholdersDisaster Recovery Operations & Field Support Support disaster recovery field operations and emergency management activities.Participate in recovery operations associated with federally declared disasters and emergency eventsConduct field visits, applicant site inspections, and damage validation activities as requiredSupport deployment activities associated with Joint Field Offices (JFOs), recovery centers, or field operationsAssist with coordination of recovery data, operational reporting, and situational awareness activitiesSupport continuity of recovery operations during high-volume disaster periodsSupport State Emergency Operations Center operations during activations and perform assigned SEOC functions in accordance with incident prioritiesMaintain situational awareness of Public Assistance and recovery-related activities and provide operational information, coordination, and reporting through established SEOC processesCompliance, Documentation & Grant Management Support compliance monitoring and grant management activities associated with FEMA Public Assistance funding.Maintain organized records and documentation in accordance with state and federal retention requirementsAssist with compliance reviews, audits, and monitoring activitiesSupport tracking of project obligations, expenditures, deadlines, and closeout activitiesIdentify and elevate potential compliance concerns or documentation deficienciesAssist with implementation of corrective actions and process improvementsProgram Improvement & Organizational Support Support continuous improvement of recovery operations, processes, and applicant services.Identify opportunities to improve recovery workflows and operational efficiencyAssist with development of training materials, guidance documents, and process improvementsSupport data collection, reporting, and program analysis activitiesMaintain awareness of changes to FEMA guidance, policy updates, and emerging recovery best practicesContribute to agency recovery readiness and resilience initiativesOther Duties As Assigned. Education and Experience Education and Experience requirements at this level consist of a bachelor's degree in business, public administration or urban planning plus one year of qualifying experience; or an equivalent combination of education and experience, substituting one year of experience in a technical capacity in emergency preparedness planning or emergency management operations, or in public assistance or disaster recovery operations at the local, state or federal level for each year of the required education plus one additional year of qualifying experience#J-18808-Ljbffr

Job Description

Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank.Job Posting Title Public Assistance Program SpecialistAgency 309 DEPARTMENT OF EMERGENCY MANAGEMENTSupervisory Organization OEMNote: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.Full/Part-Time Full timeJob Type RegularCompensation Annual salary up to $62,000.00, based on education and experience.Job Description Join the Oklahoma Department of Emergency Management (OEM) Make a difference every day in Oklahoma's safety and resilience.About OEM The Oklahoma Department of Emergency Management (OEM) is a dynamic state agency dedicated to preparing for, responding to, recovering from, and mitigating emergencies and disasters across the State of Oklahoma. OEM plays a key role in statewide public safety by coordinating emergency planning, community preparedness, response operations, disaster recovery, and long-term hazard mitigation with local, tribal, state, and federal partners. The agency also maintains the State Emergency Operations Center (SEOC) , providing centralized coordination during critical events and serving more than 300 local emergency managers across the state.Why Work at OEM? At OEM, you'll be part of a mission-driven team that strengthens communities before, during, and after disasters. Whether it's coordinating response efforts during severe weather, assisting communities with hazard mitigation planning, or providing critical support during emergencies, OEM employees serve with purpose and impact.Benefits & Perks As a full-time state employee with OEM, you receive:Competitive state retirement benefits with employer matching11 paid holidays each yearA generous benefit allowance to offset the cost of health, dental, vision, life, and disability insurance premiums for employees and their eligible dependentsOpportunities for professional growth and cross-agency collaborationPriority interview consideration for U.S. veterans with appropriate certification. Veterans with certification letters from the Office of Management and Enterprise Services' Office of Veteran Placement are entitled to an interview for any position for which they meet minimum qualifications.Who We're Looking For We seek motivated, adaptable professionals who:Are committed to public service and community preparednessCan work effectively in team environments and high-pressure situationsAre resourceful in problem-solving and coordinating across diverse partnersAbout The Position We are seeking a Public Assistance Program Specialist providing support to our Recovery area. This position is located in Oklahoma City, Oklahoma. This position is a regular, full-time position governed by the Oklahoma Civil Service system and subject to the Civil Service and Human Capital Modernization Act. Employment in this role is covered by applicable Civil Service Rules, policies, and procedures. This position is subject to a required 12-month trial period , during which performance, conduct, and overall suitability for continued employment will be evaluated in accordance with Civil Service Rules.Position Summary Under the direction of the Recovery Director, this position performs professional-level emergency management work supporting State Disaster assistance, FEMA Public Assistance (PA), and statewide disaster recovery operations. The Public Assistance Program Specialist provides technical assistance, project coordination, damage documentation review, and applicant support for federally declared disasters and recovery operations.This position serves as a liaison between applicants, state personnel, and federal partners to support compliance with FEMA Public Assistance policies, regulations, and grant requirements. Responsibilities include project development, eligibility review, reimbursement coordination, and operational support activities related to disaster recovery and resilience efforts.Core Work Responsibilities Public Assistance Program Administration Coordinate and support administration of FEMA Public Assistance recovery programs in accordance with state and federal requirements.Assist in the implementation and administration of FEMA Public Assistance program activities for federally declared disastersSupport applicant coordination efforts throughout disaster recovery operationsInterpret and apply FEMA Public Assistance policies, guidance, and eligibility requirementsMaintain program documentation and ensure compliance with applicable regulations and proceduresSupport recovery operations by coordinating with internal divisions, applicants, contractors, and FEMA personnelSupport processing and administration of State Disaster assistance activities, including required documentation, applicant coordination, tracking, reporting, and other assigned program requirementsCoordinate with applicants and agency personnel to support timely processing of State Disaster assistance from initial request through completionProject Development & Eligibility Review Support development, review, and management of FEMA Public Assistance projects and documentation.Review damage documentation, project information, and supporting records for completeness and eligibilityAssist applicants with development and submission of project documentation and reimbursement requestsSupport project formulation activities, including scope of work review, cost documentation, and damage validationCoordinate with FEMA personnel regarding project development questions, requests for information, and eligibility determinationsMonitor project progress and support timely completion of recovery milestonesApplicant Technical Assistance & Coordination Provide technical assistance and guidance to disaster applicants throughout the recovery process.Serve as a point of contact for applicants regarding Public Assistance program requirements and proceduresProvide guidance related to documentation standards, procurement compliance, cost eligibility, and project administrationConduct meetings, briefings, and applicant coordination activitiesAssist applicants in resolving programmatic issues or documentation concernsMaintain professional working relationships with local, tribal, state, and federal stakeholdersDisaster Recovery Operations & Field Support Support disaster recovery field operations and emergency management activities.Participate in recovery operations associated with federally declared disasters and emergency eventsConduct field visits, applicant site inspections, and damage validation activities as requiredSupport deployment activities associated with Joint Field Offices (JFOs), recovery centers, or field operationsAssist with coordination of recovery data, operational reporting, and situational awareness activitiesSupport continuity of recovery operations during high-volume disaster periodsSupport State Emergency Operations Center operations during activations and perform assigned SEOC functions in accordance with incident prioritiesMaintain situational awareness of Public Assistance and recovery-related activities and provide operational information, coordination, and reporting through established SEOC processesCompliance, Documentation & Grant Management Support compliance monitoring and grant management activities associated with FEMA Public Assistance funding.Maintain organized records and documentation in accordance with state and federal retention requirementsAssist with compliance reviews, audits, and monitoring activitiesSupport tracking of project obligations, expenditures, deadlines, and closeout activitiesIdentify and elevate potential compliance concerns or documentation deficienciesAssist with implementation of corrective actions and process improvementsProgram Improvement & Organizational Support Support continuous improvement of recovery operations, processes, and applicant services.Identify opportunities to improve recovery workflows and operational efficiencyAssist with development of training materials, guidance documents, and process improvementsSupport data collection, reporting, and program analysis activitiesMaintain awareness of changes to FEMA guidance, policy updates, and emerging recovery best practicesContribute to agency recovery readiness and resilience initiativesOther Duties As Assigned. Education and Experience Education and Experience requirements at this level consist of a bachelor's degree in business, public administration or urban planning plus one year of qualifying experience; or an equivalent combination of education and experience, substituting one year of experience in a technical capacity in emergency preparedness planning or emergency management operations, or in public assistance or disaster recovery operations at the local, state or federal level for each year of the required education plus one additional year of qualifying experience#J-18808-Ljbffr