Executive Assistant

Summary

Key Responsibilities

• Provide high-level executive support to senior Partners, managing complex calendars, competing priorities, and scheduling across domestic and international time zones.
• Proactively anticipate leadership needs, resolve scheduling and travel challenges, and identify opportunities to improve efficiency.
• Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
• Serve as a trusted liaison between Partners, internal teams, clients, and external stakeholders.
• Support project management initiatives, coordinating assignments, deliverables, timelines, and follow-through across client teams.
• Prepare, proofread, and edit presentations, correspondence, and executive meeting materials.
• Manage multiple priorities and projects simultaneously while maintaining exceptional attention to detail.
• Collaborate with administrative teams across domestic and international offices to ensure seamless executive support.
• Maintain confidentiality and professionalism when handling sensitive business and client information.
• Provide additional administrative and operational support as needed, including occasional responsiveness outside standard business hours.

Qualifications

• 7+ years of administrative, executive support, or operations experience in a fast-paced, confidential professional services environment.
• Demonstrated experience supporting senior executives, Partners, or C-suite leadership.
• Strong project management, organizational, and time management skills.
• Experience coordinating complex schedules and travel across multiple time zones.
• Excellent written and verbal communication skills with a polished, client-service-oriented approach.
• Proactive problem-solver with sound judgment, adaptability, and strong emotional intelligence.
• Ability to work independently while collaborating effectively with leadership and cross-functional teams.
• Intermediate to advanced Microsoft Office skills, including Outlook, Excel, Word, and PowerPoint.
• Bachelor's degree preferred.

Why choose Addison Group?

• Pay: We negotiate high salaries using US Bureau of Labor Statistics
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, 401K, and monetary bonuses
• Permanent Employment: Many of Addison’s Administrative job openings lead to potential permanent employment
• Connections: You connect directly with hiring managers from renowned organizations
• Options: You are presented multiple employment options near your home
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation

Job Description

Key Responsibilities

• Provide high-level executive support to senior Partners, managing complex calendars, competing priorities, and scheduling across domestic and international time zones.
• Proactively anticipate leadership needs, resolve scheduling and travel challenges, and identify opportunities to improve efficiency.
• Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
• Serve as a trusted liaison between Partners, internal teams, clients, and external stakeholders.
• Support project management initiatives, coordinating assignments, deliverables, timelines, and follow-through across client teams.
• Prepare, proofread, and edit presentations, correspondence, and executive meeting materials.
• Manage multiple priorities and projects simultaneously while maintaining exceptional attention to detail.
• Collaborate with administrative teams across domestic and international offices to ensure seamless executive support.
• Maintain confidentiality and professionalism when handling sensitive business and client information.
• Provide additional administrative and operational support as needed, including occasional responsiveness outside standard business hours.

Qualifications

• 7+ years of administrative, executive support, or operations experience in a fast-paced, confidential professional services environment.
• Demonstrated experience supporting senior executives, Partners, or C-suite leadership.
• Strong project management, organizational, and time management skills.
• Experience coordinating complex schedules and travel across multiple time zones.
• Excellent written and verbal communication skills with a polished, client-service-oriented approach.
• Proactive problem-solver with sound judgment, adaptability, and strong emotional intelligence.
• Ability to work independently while collaborating effectively with leadership and cross-functional teams.
• Intermediate to advanced Microsoft Office skills, including Outlook, Excel, Word, and PowerPoint.
• Bachelor's degree preferred.

Why choose Addison Group?

• Pay: We negotiate high salaries using US Bureau of Labor Statistics
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, 401K, and monetary bonuses
• Permanent Employment: Many of Addison’s Administrative job openings lead to potential permanent employment
• Connections: You connect directly with hiring managers from renowned organizations
• Options: You are presented multiple employment options near your home
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation