Part-Time Human Resources Representative

Summary

J2E Technology LLC is a Women/Veteran-Owned Small Business that has been driving innovation and efficiency in digital engineering since 2015. With a focus on delivering tailored solutions, we proudly serve both federal and commercial clients. Our mission, aligned with our tagline, "bringing digital engineering to life, your way," is to collaborate with clients to create efficient, user-focused systems that meet their unique needs.

Responsibilities

J2E Technology is seeking an experienced and detail-oriented HR Representative to manage day-to-day human resources functions, including employee onboarding and offboarding, personnel records, employee relations, benefits and payroll coordination, HR policies, compliance, and maintenance of the J2E Employee Handbook.

The successful candidate will help ensure J2E's employment practices comply with applicable California and federal employment requirements, as well as HR-related requirements associated with operating as a federal government contractor.

The ideal candidate is an experienced HR professional who is comfortable working independently, advising company leadership, and maintaining organized, consistent, and compliant HR processes.

Key Responsibilities

Employee Onboarding, Offboarding & Personnel Management:

• Manage the complete employee onboarding and offboarding lifecycle, including required employment documentation, benefits coordination, company property, IT/security coordination, and separation documentation.
• Maintain compliant personnel records, including appropriate separation of personnel, medical, benefits, I-9, and security-related documentation.
• Support employee separations and ensure termination and resignation documentation is properly completed and retained.
• Maintain HR document-retention schedules and assist with employee and former-employee personnel/payroll record requests.
• Conduct periodic HR compliance and personnel-file audits.

HR Policies, Compliance & Documentation:

• Own and maintain the J2E Employee Handbook, including annual reviews and updates based on changes to California and federal employment requirements.
• Develop and maintain standardized HR policies, procedures, forms, checklists, and employee acknowledgments.
• Ensure required employment notices, postings, acknowledgments, and training are completed and documented.
• Support compliance with applicable FAR/DFARS and federal-contractor employment requirements.
• Review employee classifications, including exempt/non-exempt status and employee versus independent-contractor considerations.
• Support HR requirements associated with employees working remotely or in states outside California.
• Track required employee and supervisor training, including applicable California harassment-prevention training.
• Support HR documentation associated with government/customer reviews or audits when required.
• Maintain an HR compliance calendar identifying recurring federal, California, benefits, training, reporting, and policy requirements.

Employee Relations & Leadership Support:

• Assist management with employee relations matters, performance counseling, written warnings, performance improvement plans, and disciplinary documentation.
• Recognize higher-risk employment matters involving discrimination, harassment, retaliation, wage-and-hour issues, leave, accommodations, or termination and coordinate with outside employment counsel as appropriate.
• Provide management with practical HR guidance while identifying matters requiring review by qualified employment counsel.

Payroll, Benefits & Recruitment Coordination:

• Coordinate payroll and benefits changes, including new hires, terminations, compensation changes, bonuses, deductions, and benefit eligibility.
• Assist with recruiting, job descriptions, candidate coordination, offer letters, and hiring documentation.

Qualifications Education and Experience:

• Minimum 5 years of progressive HR experience, preferably as an HR Generalist, HR Manager, HR Consultant, or similar role.
• Strong working knowledge of California employment and wage-and-hour requirements.
• Demonstrated experience with employee onboarding, offboarding, personnel records, employee relations, benefits, payroll coordination, and employment policies.
• Experience developing, reviewing, and maintaining Employee Handbooks and HR policies.
• Experience supporting federal government contractors.
• Working knowledge of HR-related federal contractor requirements and familiarity with FAR/DFARS compliance environments.

Required Skills:

• Experience handling sensitive and confidential employee information.
• Strong organizational, documentation, communication, and interpersonal skills.
• Ability to work independently and communicate directly with executive leadership.
• Strong understanding of California and federal employment compliance requirements.
• Ability to maintain accurate personnel records and standardized HR processes.

Preferred Skills:

• Experience supporting Department of Defense (DoD) contractors.
• Experience supporting small businesses operating in the federal contracting environment.
• Experience managing HR requirements for employees located in multiple states.
• Familiarity with E-Verify and other applicable federal contractor employment requirements.
• SHRM-CP, SHRM-SCP, PHR, SPHR, or comparable HR certification.

Initial Priorities

During the first 90 days, the HR Representative will work directly with the Chief Operating Officer (COO) to:

• Conduct an overall HR compliance assessment.
• Review and update the J2E Employee Handbook.
• Audit active and former employee personnel files.
• Establish standardized onboarding and offboarding processes.
• Review personnel-record retention and access practices.
• Review employee classifications and current job descriptions.
• Verify required California and federal notices, acknowledgments, and training.
• Establish an annual HR compliance calendar.
• Identify HR policies or practices requiring corrective action.
• Identify higher-risk employment matters that should be reviewed by outside employment counsel.

Position Details

• Employment Type: Part-Time
• Expected Hours: Approximately 15–25 hours per week
• Location: San Diego, California
• Reports To: Chief Operating Officer (COO)

The schedule may fluctuate based on hiring activity, employee onboarding/offboarding, policy updates, investigations, compliance reviews, and other HR requirements.

Why J2E Technology LLC?

• We foster a culture of collaboration, innovation, and professional growth.
• We serve a diverse range of clients, including both federal and commercial sectors.
• We embrace a hybrid work model, ensuring flexibility for our team members.
• We cultivate a fun and engaging workplace culture.
• We offer competitive benefits, including bonuses, paid health insurance, and a 401(k) match.
• Salary Range: Commensurate with experience and qualifications.

J2E Technology LLC is an Equal Opportunity Employer.

Job Description

J2E Technology LLC is a Women/Veteran-Owned Small Business that has been driving innovation and efficiency in digital engineering since 2015. With a focus on delivering tailored solutions, we proudly serve both federal and commercial clients. Our mission, aligned with our tagline, "bringing digital engineering to life, your way," is to collaborate with clients to create efficient, user-focused systems that meet their unique needs.

Responsibilities

J2E Technology is seeking an experienced and detail-oriented HR Representative to manage day-to-day human resources functions, including employee onboarding and offboarding, personnel records, employee relations, benefits and payroll coordination, HR policies, compliance, and maintenance of the J2E Employee Handbook.

The successful candidate will help ensure J2E's employment practices comply with applicable California and federal employment requirements, as well as HR-related requirements associated with operating as a federal government contractor.

The ideal candidate is an experienced HR professional who is comfortable working independently, advising company leadership, and maintaining organized, consistent, and compliant HR processes.

Key Responsibilities

Employee Onboarding, Offboarding & Personnel Management:

• Manage the complete employee onboarding and offboarding lifecycle, including required employment documentation, benefits coordination, company property, IT/security coordination, and separation documentation.
• Maintain compliant personnel records, including appropriate separation of personnel, medical, benefits, I-9, and security-related documentation.
• Support employee separations and ensure termination and resignation documentation is properly completed and retained.
• Maintain HR document-retention schedules and assist with employee and former-employee personnel/payroll record requests.
• Conduct periodic HR compliance and personnel-file audits.

HR Policies, Compliance & Documentation:

• Own and maintain the J2E Employee Handbook, including annual reviews and updates based on changes to California and federal employment requirements.
• Develop and maintain standardized HR policies, procedures, forms, checklists, and employee acknowledgments.
• Ensure required employment notices, postings, acknowledgments, and training are completed and documented.
• Support compliance with applicable FAR/DFARS and federal-contractor employment requirements.
• Review employee classifications, including exempt/non-exempt status and employee versus independent-contractor considerations.
• Support HR requirements associated with employees working remotely or in states outside California.
• Track required employee and supervisor training, including applicable California harassment-prevention training.
• Support HR documentation associated with government/customer reviews or audits when required.
• Maintain an HR compliance calendar identifying recurring federal, California, benefits, training, reporting, and policy requirements.

Employee Relations & Leadership Support:

• Assist management with employee relations matters, performance counseling, written warnings, performance improvement plans, and disciplinary documentation.
• Recognize higher-risk employment matters involving discrimination, harassment, retaliation, wage-and-hour issues, leave, accommodations, or termination and coordinate with outside employment counsel as appropriate.
• Provide management with practical HR guidance while identifying matters requiring review by qualified employment counsel.

Payroll, Benefits & Recruitment Coordination:

• Coordinate payroll and benefits changes, including new hires, terminations, compensation changes, bonuses, deductions, and benefit eligibility.
• Assist with recruiting, job descriptions, candidate coordination, offer letters, and hiring documentation.

Qualifications Education and Experience:

• Minimum 5 years of progressive HR experience, preferably as an HR Generalist, HR Manager, HR Consultant, or similar role.
• Strong working knowledge of California employment and wage-and-hour requirements.
• Demonstrated experience with employee onboarding, offboarding, personnel records, employee relations, benefits, payroll coordination, and employment policies.
• Experience developing, reviewing, and maintaining Employee Handbooks and HR policies.
• Experience supporting federal government contractors.
• Working knowledge of HR-related federal contractor requirements and familiarity with FAR/DFARS compliance environments.

Required Skills:

• Experience handling sensitive and confidential employee information.
• Strong organizational, documentation, communication, and interpersonal skills.
• Ability to work independently and communicate directly with executive leadership.
• Strong understanding of California and federal employment compliance requirements.
• Ability to maintain accurate personnel records and standardized HR processes.

Preferred Skills:

• Experience supporting Department of Defense (DoD) contractors.
• Experience supporting small businesses operating in the federal contracting environment.
• Experience managing HR requirements for employees located in multiple states.
• Familiarity with E-Verify and other applicable federal contractor employment requirements.
• SHRM-CP, SHRM-SCP, PHR, SPHR, or comparable HR certification.

Initial Priorities

During the first 90 days, the HR Representative will work directly with the Chief Operating Officer (COO) to:

• Conduct an overall HR compliance assessment.
• Review and update the J2E Employee Handbook.
• Audit active and former employee personnel files.
• Establish standardized onboarding and offboarding processes.
• Review personnel-record retention and access practices.
• Review employee classifications and current job descriptions.
• Verify required California and federal notices, acknowledgments, and training.
• Establish an annual HR compliance calendar.
• Identify HR policies or practices requiring corrective action.
• Identify higher-risk employment matters that should be reviewed by outside employment counsel.

Position Details

• Employment Type: Part-Time
• Expected Hours: Approximately 15–25 hours per week
• Location: San Diego, California
• Reports To: Chief Operating Officer (COO)

The schedule may fluctuate based on hiring activity, employee onboarding/offboarding, policy updates, investigations, compliance reviews, and other HR requirements.

Why J2E Technology LLC?

• We foster a culture of collaboration, innovation, and professional growth.
• We serve a diverse range of clients, including both federal and commercial sectors.
• We embrace a hybrid work model, ensuring flexibility for our team members.
• We cultivate a fun and engaging workplace culture.
• We offer competitive benefits, including bonuses, paid health insurance, and a 401(k) match.
• Salary Range: Commensurate with experience and qualifications.

J2E Technology LLC is an Equal Opportunity Employer.