Police Records Supervisor

Summary

Supervise police records staff and oversee the processing, maintenance, dissemination, and security of law enforcement records. Manage records systems and databases, ensure compliance with laws and retention policies, support staff training, respond to records inquiries and legal orders, and contribute to budgeting and operational improvements.

Responsibilities

• Assign, supervise, and review staff work involving police reports, records, files, and data.
• Establish service methods and schedules, assess resource needs, and allocate resources.
• Develop and implement procedures and monitor compliance with policies and laws.
• Manage police records systems, databases, user access, audits, file retention, and destruction.
• Train and guide staff on records systems and CLETS security protocols.
• Respond to public inquiries and complaints, release records under applicable rules, and address subpoenas and court orders.

Required Skills

• Police records management
• Law enforcement records processing
• Records retention and destruction
• Records management systems administration
• Database maintenance
• User access control
• CLETS operations and security
• Criminal justice records disclosure regulations
• Records auditing and retrieval
• Budget and expenditure monitoring

Job Description

Supervise police records staff and oversee the processing, maintenance, dissemination, and security of law enforcement records. Manage records systems and databases, ensure compliance with laws and retention policies, support staff training, respond to records inquiries and legal orders, and contribute to budgeting and operational improvements.

Responsibilities

• Assign, supervise, and review staff work involving police reports, records, files, and data.
• Establish service methods and schedules, assess resource needs, and allocate resources.
• Develop and implement procedures and monitor compliance with policies and laws.
• Manage police records systems, databases, user access, audits, file retention, and destruction.
• Train and guide staff on records systems and CLETS security protocols.
• Respond to public inquiries and complaints, release records under applicable rules, and address subpoenas and court orders.

Required Skills

• Police records management
• Law enforcement records processing
• Records retention and destruction
• Records management systems administration
• Database maintenance
• User access control
• CLETS operations and security
• Criminal justice records disclosure regulations
• Records auditing and retrieval
• Budget and expenditure monitoring