Employment Services Program Specialist

Summary

Program Specialist

Opportunities for a Better Tomorrow (OBT) seeks proposals from qualified consultants to provide administrative, documentation, coordination, and compliance support for the organization's Jobs to Build On contract with the Consortium for Worker Education. The selected consultant will help ensure compliance with hard copy and soft copy contract-related paperwork. The Jobs to Build On program is a workforce development initiative supporting job training, placement, and related services for New York City residents. The program is a citywide and neighborhood-based job training and placement partnership focused on performance and accountability, serving unemployed and underemployed New Yorkers age 18 and older through training, placement, and related workforce services. The Program Specialist will work with program, fiscal, and leadership staff to support contract compliance. Services may include, but are not limited to:

• Organize client files for FY 2026 and FY 2027, including reviewing existing records, identifying missing items, and maintaining clear file-status tracking.
• Complete missing paperwork from client files, in collaboration with clients where needed, and coordinate follow-up to obtain signatures, documentation, or corrected information.
• Scan complete client files and organize digital copies in a shared folder structure by fiscal year, using consistent naming conventions and access controls.
• Develop and implement a practical process for instructors to log instructional hours for monthly reporting purposes, including any necessary student sign-in sheets and supporting attendance documentation.
• Collect and file documentation of employment or continued employment from OBT's Employment Services team.
• Assist with data entry, data quality review, and reconciliation of program information across internal tracking tools and funder-required systems or templates.
• Assist with audit-readiness activities, including file checklists, documentation reviews, and preparation of requested records.

Salary Range $50-55,000

Job Description

Program Specialist

Opportunities for a Better Tomorrow (OBT) seeks proposals from qualified consultants to provide administrative, documentation, coordination, and compliance support for the organization's Jobs to Build On contract with the Consortium for Worker Education. The selected consultant will help ensure compliance with hard copy and soft copy contract-related paperwork. The Jobs to Build On program is a workforce development initiative supporting job training, placement, and related services for New York City residents. The program is a citywide and neighborhood-based job training and placement partnership focused on performance and accountability, serving unemployed and underemployed New Yorkers age 18 and older through training, placement, and related workforce services. The Program Specialist will work with program, fiscal, and leadership staff to support contract compliance. Services may include, but are not limited to:

• Organize client files for FY 2026 and FY 2027, including reviewing existing records, identifying missing items, and maintaining clear file-status tracking.
• Complete missing paperwork from client files, in collaboration with clients where needed, and coordinate follow-up to obtain signatures, documentation, or corrected information.
• Scan complete client files and organize digital copies in a shared folder structure by fiscal year, using consistent naming conventions and access controls.
• Develop and implement a practical process for instructors to log instructional hours for monthly reporting purposes, including any necessary student sign-in sheets and supporting attendance documentation.
• Collect and file documentation of employment or continued employment from OBT's Employment Services team.
• Assist with data entry, data quality review, and reconciliation of program information across internal tracking tools and funder-required systems or templates.
• Assist with audit-readiness activities, including file checklists, documentation reviews, and preparation of requested records.

Salary Range $50-55,000