Acquisition Specialist

Summary

Acquisition SpecialistHive Group, a HUBZone-certified SDVOSB and multiple award-winning organization, delivers innovative solutions for complex, mission-critical federal programs. We are seeking Acquisition Specialists to help support our government client's Procurement Section in Huntsville, AL. We currently have multiple Tier Levels of Labor Categories ranging from 8 to 15+ years of experience in Federal Contracting.The Acquisition Specialist performs a full range of complex pre- and post-award contracting functions including, but not limited to, acquisition strategy development, acquisition planning, procurement package input and validation, solicitation, negotiation, administration, and closeout/termination. This position requires personnel to have an ACTIVE Top Secret Clearance.Location: This position is performed on-site at 4940 Fowler Road, Redstone Arsenal, AL. Regular on-site attendance is required to support customer and contract requirements.Minimum QualificationsFederal Contracting Lifecycle Experience: Comprehensive, cradle-to-grave experience administering federal government contracts across both pre-award and post-award phases in at least one of the following domains:Professional ServicesResearch and Development (R&D), Security, or LogisticsRegulatory Compliance & Policy: Demonstrated proficiency applying the Federal Acquisition Regulation (FAR) and federal contracting principles to administer contracts, select contract types, and ensure statutory compliance.Cost & Price Analysis: Experience applying cost and price techniques to evaluate contractor bids, proposals, and contractor responsibility determinations.Procurement & Financial Systems: Demonstrated proficiency using federal acquisition tools and databases, including GSA eBuy, GWACs, NASA SEWP, SAM.gov, FPDS-NG, CPARS, and federal procurement/financial management writing systems (e.g., UFMS or equivalent).Pre- & Post-Award Negotiations: Documented background conducting discussions and negotiations across the procurement lifecycle.Stakeholder Coordination: Proven customer service experience collaborating directly with Contracting Officers, program offices, technical teams, and industry partners throughout acquisition execution.Acquisition Planning SupportProgram Office Advisory: Assist the Contracting Officer (CO) in serving as an Acquisition Support Advisor to the program office team throughout the acquisition lifecycle.Strategy & SOW Development: Participate in acquisition strategy planning meetings, document meeting minutes, assist with requirement generation and Statement of Work (SOW) development, and draft formal acquisition plans/strategies.Process Streamlining: Provide recommendations and strategies for implementing performance-based contracting and streamlining acquisition processes.Market Research & Sourcing Strategy: Assist the CO in researching and formulating recommendations for procurement sources, contracting vehicles, contracting agencies, and competition requirements.Acquisition Package Preparation: Assist customer teams in preparing standardized, audit-ready acquisition documentation, including:Independent Government Cost Estimates (IGCE)Life-cycle cost goals, design-to-cost parameters, should-cost analyses, and risk/trade-off determinationsJustifications for Other Than Full and Open Competition (JOFOC / sole-source justification letters)Procurement integrity documentation, including non-disclosure agreements (NDAs), conflict-of-interest forms, and signed evaluation panel appointment lettersSolicitation / Source Selection SupportRequirement Evaluation & Strategy: Review new requirements to determine the optimal processing path (e.g., modifying an existing contract/delivery order vs. initiating a new procurement) and provide formal procurement action recommendations to the Contracting Officer (CO).Funding Verification: Ensure funding for the acquisition effort is available, committed, and adequate based on the Independent Government Cost Estimate (IGCE).Public Notices & Solicitations: Draft and post acquisition notices and solicitation packages across relevant portals (SAM.gov, GSA Schedules, and NASA SEWP), including:Public notices (Synopses, Sources Sought, and Requests for Information [RFIs])Formal solicitation documents (Requests for Proposals [RFPs], Requests for Quotations [RFQs], and Invitations for Bids [IFBs])Vendor Conferences: Schedule, prepare materials for, and assist in facilitating vendor/pre-proposal conferences as directed by the CO.Proposal Evaluation & Negotiations:Review contractor proposals, make independent evaluation determinations, and prepare comprehensive proposal evaluation documentation.Formulate and deliver recommendations to the CO both before and after negotiations.Assist the CO with the review and compliant disposition of unsolicited proposals.Award Execution & File Maintenance:Draft contract award documents using the FBI's Unified Financial Management System (UFMS).Assemble and organize complete, compliant contract files.Perform all Contract Specialist functions required to acquire supplies and services in strict accordance with FBI policies and guidelines (including security protocols).Post Award SupportPerformance Monitoring & Oversight:Assist the Contracting Officer (CO) with ongoing performance monitoring, conducting program management reviews, surveillance activities, and tracking progress against delivery/task orders and contracts.Establish necessary controls to verify compliance with contractual standards, and administer corrective action plans as appropriate.Coordinate the receipt, technical review, formal acceptance, and filing of contractor deliverables.Financial Administration & Invoicing:Monitor and advise the CO on contract financial health, ensuring required cost and financial reports are submitted on schedule.Provide support for timely invoice review and processing.Evaluate payment requests submitted under Progress Payment or Performance-Based Payment clauses.Contract Actions & Modifications: Draft delivery/task orders, administrative and bilateral modifications, and period of performance extensions.Performance Reporting & Briefings:Assist the CO with post-award orientations, conferences, and briefings.Complete Contractor Performance Evaluation Forms (CPARS) and related past performance questionnaires (PPQs).Compliance, Contested Actions & File Administration:Maintain complete award records and official contract files in accordance with agency Procurement Section guidelines.Assist the CO with administrative and legal documentation required for protests and terminations.Minimum Education: Bachelor's Degree or additional years of experience in Federal Contracting8 to 15+ years of experience in Federal Contracting.Desired Qualifications:Master's Degree in Business, Government ContractingFAC-C or DAWIA Level II or III Certification in Contracting or equivalentExperience as a Federal, Warranted Contracting OfficerA Commitment to Equal OpportunityHive Group is an Equal Employment Opportunity and Affirmative Action employer dedicated to fair and unbiased employment decisions. We do not discriminate based on race, color, sex (including gender and transgender status), age, religion, national origin, disability, marital status, veteran status, domestic partner or civil union status, gender identity, medical condition, genetic information, sexual orientation, or any other status protected by applicable federal, state, and local laws. Our hiring and promotion decisions are based exclusively on an individual's qualifications and suitability for the role.Protecting Your InformationStay vigilant against fraudulent job offers and individuals impersonating Hive Group Talent Acquisition Specialists. Hive Group will never request payment details or money during the application process. Official communications will only come from email addresses ending in @hive-llc.com or @applytojob.com —not from free email services like Gmail or messaging platforms such as WhatsApp. If you receive suspicious messages requesting payment or personal information, please report them immediately to talentacquisition@hive-llc.com.

Job Description

Acquisition SpecialistHive Group, a HUBZone-certified SDVOSB and multiple award-winning organization, delivers innovative solutions for complex, mission-critical federal programs. We are seeking Acquisition Specialists to help support our government client's Procurement Section in Huntsville, AL. We currently have multiple Tier Levels of Labor Categories ranging from 8 to 15+ years of experience in Federal Contracting.The Acquisition Specialist performs a full range of complex pre- and post-award contracting functions including, but not limited to, acquisition strategy development, acquisition planning, procurement package input and validation, solicitation, negotiation, administration, and closeout/termination. This position requires personnel to have an ACTIVE Top Secret Clearance.Location: This position is performed on-site at 4940 Fowler Road, Redstone Arsenal, AL. Regular on-site attendance is required to support customer and contract requirements.Minimum QualificationsFederal Contracting Lifecycle Experience: Comprehensive, cradle-to-grave experience administering federal government contracts across both pre-award and post-award phases in at least one of the following domains:Professional ServicesResearch and Development (R&D), Security, or LogisticsRegulatory Compliance & Policy: Demonstrated proficiency applying the Federal Acquisition Regulation (FAR) and federal contracting principles to administer contracts, select contract types, and ensure statutory compliance.Cost & Price Analysis: Experience applying cost and price techniques to evaluate contractor bids, proposals, and contractor responsibility determinations.Procurement & Financial Systems: Demonstrated proficiency using federal acquisition tools and databases, including GSA eBuy, GWACs, NASA SEWP, SAM.gov, FPDS-NG, CPARS, and federal procurement/financial management writing systems (e.g., UFMS or equivalent).Pre- & Post-Award Negotiations: Documented background conducting discussions and negotiations across the procurement lifecycle.Stakeholder Coordination: Proven customer service experience collaborating directly with Contracting Officers, program offices, technical teams, and industry partners throughout acquisition execution.Acquisition Planning SupportProgram Office Advisory: Assist the Contracting Officer (CO) in serving as an Acquisition Support Advisor to the program office team throughout the acquisition lifecycle.Strategy & SOW Development: Participate in acquisition strategy planning meetings, document meeting minutes, assist with requirement generation and Statement of Work (SOW) development, and draft formal acquisition plans/strategies.Process Streamlining: Provide recommendations and strategies for implementing performance-based contracting and streamlining acquisition processes.Market Research & Sourcing Strategy: Assist the CO in researching and formulating recommendations for procurement sources, contracting vehicles, contracting agencies, and competition requirements.Acquisition Package Preparation: Assist customer teams in preparing standardized, audit-ready acquisition documentation, including:Independent Government Cost Estimates (IGCE)Life-cycle cost goals, design-to-cost parameters, should-cost analyses, and risk/trade-off determinationsJustifications for Other Than Full and Open Competition (JOFOC / sole-source justification letters)Procurement integrity documentation, including non-disclosure agreements (NDAs), conflict-of-interest forms, and signed evaluation panel appointment lettersSolicitation / Source Selection SupportRequirement Evaluation & Strategy: Review new requirements to determine the optimal processing path (e.g., modifying an existing contract/delivery order vs. initiating a new procurement) and provide formal procurement action recommendations to the Contracting Officer (CO).Funding Verification: Ensure funding for the acquisition effort is available, committed, and adequate based on the Independent Government Cost Estimate (IGCE).Public Notices & Solicitations: Draft and post acquisition notices and solicitation packages across relevant portals (SAM.gov, GSA Schedules, and NASA SEWP), including:Public notices (Synopses, Sources Sought, and Requests for Information [RFIs])Formal solicitation documents (Requests for Proposals [RFPs], Requests for Quotations [RFQs], and Invitations for Bids [IFBs])Vendor Conferences: Schedule, prepare materials for, and assist in facilitating vendor/pre-proposal conferences as directed by the CO.Proposal Evaluation & Negotiations:Review contractor proposals, make independent evaluation determinations, and prepare comprehensive proposal evaluation documentation.Formulate and deliver recommendations to the CO both before and after negotiations.Assist the CO with the review and compliant disposition of unsolicited proposals.Award Execution & File Maintenance:Draft contract award documents using the FBI's Unified Financial Management System (UFMS).Assemble and organize complete, compliant contract files.Perform all Contract Specialist functions required to acquire supplies and services in strict accordance with FBI policies and guidelines (including security protocols).Post Award SupportPerformance Monitoring & Oversight:Assist the Contracting Officer (CO) with ongoing performance monitoring, conducting program management reviews, surveillance activities, and tracking progress against delivery/task orders and contracts.Establish necessary controls to verify compliance with contractual standards, and administer corrective action plans as appropriate.Coordinate the receipt, technical review, formal acceptance, and filing of contractor deliverables.Financial Administration & Invoicing:Monitor and advise the CO on contract financial health, ensuring required cost and financial reports are submitted on schedule.Provide support for timely invoice review and processing.Evaluate payment requests submitted under Progress Payment or Performance-Based Payment clauses.Contract Actions & Modifications: Draft delivery/task orders, administrative and bilateral modifications, and period of performance extensions.Performance Reporting & Briefings:Assist the CO with post-award orientations, conferences, and briefings.Complete Contractor Performance Evaluation Forms (CPARS) and related past performance questionnaires (PPQs).Compliance, Contested Actions & File Administration:Maintain complete award records and official contract files in accordance with agency Procurement Section guidelines.Assist the CO with administrative and legal documentation required for protests and terminations.Minimum Education: Bachelor's Degree or additional years of experience in Federal Contracting8 to 15+ years of experience in Federal Contracting.Desired Qualifications:Master's Degree in Business, Government ContractingFAC-C or DAWIA Level II or III Certification in Contracting or equivalentExperience as a Federal, Warranted Contracting OfficerA Commitment to Equal OpportunityHive Group is an Equal Employment Opportunity and Affirmative Action employer dedicated to fair and unbiased employment decisions. We do not discriminate based on race, color, sex (including gender and transgender status), age, religion, national origin, disability, marital status, veteran status, domestic partner or civil union status, gender identity, medical condition, genetic information, sexual orientation, or any other status protected by applicable federal, state, and local laws. Our hiring and promotion decisions are based exclusively on an individual's qualifications and suitability for the role.Protecting Your InformationStay vigilant against fraudulent job offers and individuals impersonating Hive Group Talent Acquisition Specialists. Hive Group will never request payment details or money during the application process. Official communications will only come from email addresses ending in @hive-llc.com or @applytojob.com —not from free email services like Gmail or messaging platforms such as WhatsApp. If you receive suspicious messages requesting payment or personal information, please report them immediately to talentacquisition@hive-llc.com.