UHCDC Program Specialist

Summary

Program Specialist

Provides program support to ensure achievement and advancement of School of Architecture (SOA) and University of Hawaii Community Design Center (UHCDC) mission and goals and to ensure professional, effective, and efficient daily operations. Works closely with the center stakeholders to identify and advance strategic priorities and initiatives for the center, including providing leadership and project management for special projects and programs. Recommends, communicates, and coordinates appropriate priorities across relevant parties, tracks and follows up on pending items, and moves priorities forward. Provides project management support to Director and PIs as applicable and supported by project contracts. Support may include design, programming, communications, and other technical functions as needed. Develops written and graphic material for outreach and business development to communicate data or other event information through reports, newsletters, social media posts, website, posters, and other media. Researches and develops assessment tools such as entry and exit surveys and collects and analyzes data related to program operations and administrative functions in coordination with the Director and Administrative Officer. Provides recommendations for program improvements or optimization. Supervises, coordinates workflow, directs tasks, and reviews work of student assistants as applicable to center-serving initiatives. Coordinates center wide data storage and sharing in accordance with University policies and procedures, collective bargaining agreements, and confidentiality requirements. Works with PIs and staff to ensure project data and products are securely maintained and stored per contract and UHCDC requirements. Participates in planning and executing events, visits, symposia, alumni events, and donor functions. Exercises the highest degree of discretion and confidentiality in administratively supporting the director on strategic, operational, and sensitive matters. Coordinates the documentation and management of equipment and software in accordance with University policies and procedures. Ensures general compliance with UH policies and procedures, collective bargaining agreements, SOA procedures, and other laws, rules, and regulations. Creates and maintains administrative records, including meeting minutes, administrative memos, and other archival materials. Works outside of the normal working hours, including early mornings, evenings, weekends, and holidays, as directed for special events. Travels to various off-campus sites and/or geographical locations to attend or conduct meetings and workshops throughout the state and mainland, as required. Other duties as assigned.

Minimum Qualifications: Possession of a baccalaureate degree in Environmental Design, Architecture, Planning or related field and three (3) year(s) of progressively responsible professional experience with responsibilities for project management, administration of architecture, environmental, or community design related programs; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Job Description

Program Specialist

Provides program support to ensure achievement and advancement of School of Architecture (SOA) and University of Hawaii Community Design Center (UHCDC) mission and goals and to ensure professional, effective, and efficient daily operations. Works closely with the center stakeholders to identify and advance strategic priorities and initiatives for the center, including providing leadership and project management for special projects and programs. Recommends, communicates, and coordinates appropriate priorities across relevant parties, tracks and follows up on pending items, and moves priorities forward. Provides project management support to Director and PIs as applicable and supported by project contracts. Support may include design, programming, communications, and other technical functions as needed. Develops written and graphic material for outreach and business development to communicate data or other event information through reports, newsletters, social media posts, website, posters, and other media. Researches and develops assessment tools such as entry and exit surveys and collects and analyzes data related to program operations and administrative functions in coordination with the Director and Administrative Officer. Provides recommendations for program improvements or optimization. Supervises, coordinates workflow, directs tasks, and reviews work of student assistants as applicable to center-serving initiatives. Coordinates center wide data storage and sharing in accordance with University policies and procedures, collective bargaining agreements, and confidentiality requirements. Works with PIs and staff to ensure project data and products are securely maintained and stored per contract and UHCDC requirements. Participates in planning and executing events, visits, symposia, alumni events, and donor functions. Exercises the highest degree of discretion and confidentiality in administratively supporting the director on strategic, operational, and sensitive matters. Coordinates the documentation and management of equipment and software in accordance with University policies and procedures. Ensures general compliance with UH policies and procedures, collective bargaining agreements, SOA procedures, and other laws, rules, and regulations. Creates and maintains administrative records, including meeting minutes, administrative memos, and other archival materials. Works outside of the normal working hours, including early mornings, evenings, weekends, and holidays, as directed for special events. Travels to various off-campus sites and/or geographical locations to attend or conduct meetings and workshops throughout the state and mainland, as required. Other duties as assigned.

Minimum Qualifications: Possession of a baccalaureate degree in Environmental Design, Architecture, Planning or related field and three (3) year(s) of progressively responsible professional experience with responsibilities for project management, administration of architecture, environmental, or community design related programs; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.