Program Specialist IV (Texas State Veterans Cemete

Summary

Please paste the following URL into a browser to view the entire job posting on the CAPPS Careers page. DescriptionThe Texas General Land Office is seeking a Program Specialist IV (Texas State Veterans Cemeteries On-Site Representative) within the Veterans Land Board of the agency.The Program Specialist IV performs highly complex (senior-level) consultative services and technical assistance work. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment. Employees at this level may: Provide advice and counsel by developing, interpreting, and/or revising policies, procedures, rules, regulations, and standards related to the program. Monitor required performance reports and recommends appropriate changes. Collaborate with program staff in determining trends and implement improvements to resolve technical problems. Evaluate research findings relative to specific projects being developed. Review program area functions and operations, identify areas needing change, and develop plans to improve programs or to address areas of concern. Conduct training and provide guidance to staff in the development and integration of new or revised methods and procedures. Recommend and coordinate activities to produce a more effective program.Our Mission:The Texas General Land Office primarily serves the schoolchildren, veterans, and the environment of Texas. The agency does so by preserving our history, maximizing state revenue through innovative administration, and through the prudent stewardship of state lands and natural resources.The mission of the Texas State Veterans Cemeteries is to serve eligible Veterans and their families by providing high-quality support for committal services and perpetual care of the grounds and facilities for all who served our nation with distinction. What Your Contributions to the GLO Will be: Ensure full compliance with National Cemetery Administration (NCA) standards by monitoring performance under the VLB-local Government contract on a weekly basis, documenting all identified noncompliance issues within two business days, and verifying corrective actions within agreed timeframes. Maintain a professional, collaborative working relationship with the local Government designated Cemetery Director through regular communication, participation in local Government meetings, and timely reporting of high risk or repeat compliance issues to the Manager TSVC.Maintain proactive, open communication with the Manager TSVC, the local Government designated Cemetery Director, and all relevant state and federal agencies by providing status updates at least biweekly and responding to inquiries within two business days. Serve as the primary point of contact for coordination during emergency situations, ensuring immediate notification to the Cemetery Director upon identification of an incident and completing all required emergency closure coordination and documentation within 24 hours. Complete quarterly inspections, scheduled surveys, and compliance reviews, documenting all findings within five business days. Verify adherence to federal grants, laws, regulations, policies, and procedures, and report any compliance gaps with recommended corrective actions to the Manager TSVC within one week. Oversee the preparation and submission of all required performance reports, providing improvement recommendations within two weeks of each review. Additionally, the representative will evaluate operating procedures and assess material and service needs at least quarterly to identify efficiencies and deficiencies. Communicate financial and equipment-related updates monthly, with urgent issues reported within 24 hours. Maintain ongoing situational awareness of all financial activities affecting cemeter operations including expense control, procurement requests, and logistical requirements and provide documented financial updates at least monthly, with urgent issues communicated within 24 hours. Manage all Procurement Card (ProCard) purchases in compliance with agency policy by submitting receipts and reconciliation documents for each transaction. As the Inventory Control Person (ICP).Maintain accurate accountability, location tracking, and maintenance record verification for all assigned cemetery equipment and will submit receiving reports within two business days of equipment arrival. Complete the annual equipment inventory by the required deadline and conduct quarterly spot inventories, including additional essential capital assets as directed. Minimum Qualifications:High School Diploma or equivalent Three (3) years of experience in overseeing contractors and ensuring compliance with contracts, project management, or procurement.Experience and education may be substituted for one another. Preferred Qualifications: Five (5) years of experience in overseeing contractors and ensuring compliance with contracts, project management, or procurement.Graduation from an accredited four-year college or university, with major course work in: business administration, management, finance/accounting, contract management, operations management, project management, or quality management, or a field relevant to the assignment is generally preferred. Physical Requirements:This position requires the employee to primarily perform sedentary office work; however, mobility (moving around the worksite) is routinely required to carry out some duties. This position requires extensive computer, telephone and client/ customer contact and communication. It requires the ability to move and position oneself as needed for filing and similar routine office duties. The job also requires normal cognitive abilities requiring the ability to learn, recall, and apply certain practices and policies. It

Job Description

Please paste the following URL into a browser to view the entire job posting on the CAPPS Careers page. DescriptionThe Texas General Land Office is seeking a Program Specialist IV (Texas State Veterans Cemeteries On-Site Representative) within the Veterans Land Board of the agency.The Program Specialist IV performs highly complex (senior-level) consultative services and technical assistance work. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment. Employees at this level may: Provide advice and counsel by developing, interpreting, and/or revising policies, procedures, rules, regulations, and standards related to the program. Monitor required performance reports and recommends appropriate changes. Collaborate with program staff in determining trends and implement improvements to resolve technical problems. Evaluate research findings relative to specific projects being developed. Review program area functions and operations, identify areas needing change, and develop plans to improve programs or to address areas of concern. Conduct training and provide guidance to staff in the development and integration of new or revised methods and procedures. Recommend and coordinate activities to produce a more effective program.Our Mission:The Texas General Land Office primarily serves the schoolchildren, veterans, and the environment of Texas. The agency does so by preserving our history, maximizing state revenue through innovative administration, and through the prudent stewardship of state lands and natural resources.The mission of the Texas State Veterans Cemeteries is to serve eligible Veterans and their families by providing high-quality support for committal services and perpetual care of the grounds and facilities for all who served our nation with distinction. What Your Contributions to the GLO Will be: Ensure full compliance with National Cemetery Administration (NCA) standards by monitoring performance under the VLB-local Government contract on a weekly basis, documenting all identified noncompliance issues within two business days, and verifying corrective actions within agreed timeframes. Maintain a professional, collaborative working relationship with the local Government designated Cemetery Director through regular communication, participation in local Government meetings, and timely reporting of high risk or repeat compliance issues to the Manager TSVC.Maintain proactive, open communication with the Manager TSVC, the local Government designated Cemetery Director, and all relevant state and federal agencies by providing status updates at least biweekly and responding to inquiries within two business days. Serve as the primary point of contact for coordination during emergency situations, ensuring immediate notification to the Cemetery Director upon identification of an incident and completing all required emergency closure coordination and documentation within 24 hours. Complete quarterly inspections, scheduled surveys, and compliance reviews, documenting all findings within five business days. Verify adherence to federal grants, laws, regulations, policies, and procedures, and report any compliance gaps with recommended corrective actions to the Manager TSVC within one week. Oversee the preparation and submission of all required performance reports, providing improvement recommendations within two weeks of each review. Additionally, the representative will evaluate operating procedures and assess material and service needs at least quarterly to identify efficiencies and deficiencies. Communicate financial and equipment-related updates monthly, with urgent issues reported within 24 hours. Maintain ongoing situational awareness of all financial activities affecting cemeter operations including expense control, procurement requests, and logistical requirements and provide documented financial updates at least monthly, with urgent issues communicated within 24 hours. Manage all Procurement Card (ProCard) purchases in compliance with agency policy by submitting receipts and reconciliation documents for each transaction. As the Inventory Control Person (ICP).Maintain accurate accountability, location tracking, and maintenance record verification for all assigned cemetery equipment and will submit receiving reports within two business days of equipment arrival. Complete the annual equipment inventory by the required deadline and conduct quarterly spot inventories, including additional essential capital assets as directed. Minimum Qualifications:High School Diploma or equivalent Three (3) years of experience in overseeing contractors and ensuring compliance with contracts, project management, or procurement.Experience and education may be substituted for one another. Preferred Qualifications: Five (5) years of experience in overseeing contractors and ensuring compliance with contracts, project management, or procurement.Graduation from an accredited four-year college or university, with major course work in: business administration, management, finance/accounting, contract management, operations management, project management, or quality management, or a field relevant to the assignment is generally preferred. Physical Requirements:This position requires the employee to primarily perform sedentary office work; however, mobility (moving around the worksite) is routinely required to carry out some duties. This position requires extensive computer, telephone and client/ customer contact and communication. It requires the ability to move and position oneself as needed for filing and similar routine office duties. The job also requires normal cognitive abilities requiring the ability to learn, recall, and apply certain practices and policies. It