Juvenile Justice Specialist

Summary

Justice Court Services AssistantUnder general supervision, this role performs a variety of duties in support of court operations, including responsibilities at the front counter, within the courtroom, and in the court office. This position plays a key role in ensuring efficient and professional service to the public and court personnel.Monday-Friday 8:00am-5:00pm. Weekends and holidays off.Salary Range 8 Step 1-8 $16.53 - $20.34/hr.Must pass pre-employment background screening. Must possess valid driver's license for operation of motor vehicles at the start of employment and maintain said license while employed in this position.Proud to Offer:Paid Time Off (PTO)Low-cost, high-value healthcare for you and your qualifying dependentsEnrollment in Arizona State Retirement System11 Paid HolidaysPerform work with a greater purposeEssential Job FunctionsAccepts new filings and/or documents related to existing cases. Review content; determines if documents require immediate attention of judicial officer.Works at and/or assists others working at the counter.Collects fees and issues receipts.Set-up case in electronic and/or manual recording system.Create new or updated existing file folders.Issues court processes, updates, maintains and records a variety of statistical and/or financial files and records.Pulls cases for court as required or assigned; reviews file; determines completeness of file folder; updates and prepares file for courtroom activities.Assists judicial officer in a variety of tasks as assigned.Performs data entry; updates electronic and/or manual recording systems; updates records of documents filed, action taken and related courtroom activities. Updates paper file with latest in-court files as required. Returns court file to storage area.As assigned, works within the courtroom; sets up court for operations; replenishes supplies, forms and related materials; checks operation of recording machine; loads fresh tapes. Calls cases, witnesses and/or performs other duties as assigned by the judicial officer; operates recording equipment; updates and maintains recording logs; assists witnesses, jurors and others as instructed by the judicial officer.Provides subsequent court dates; issues court process, notices and other court documents; updates electronic and/or manual recording systems.Cover Courtroom Clerk Proceedings as needed.May be assigned to perform the job functions of the Court Services Assistant I or II or JC Assistant Senior.As assigned, serves as the Justice Court bookkeeper; accepts, receives and counts monies paid to the court; validates and/or reconciles cash, checks and other financial instruments; works with others within the office regarding financial and related matters.Works with defendants, family members and others regarding status of payments, crediting of monies paid and related financial matters; reconciles daily financial accounts; identifies discrepancies and problems with balance.Serves as a resource to staff regarding financial, operational and related questions/issues.Allocates payments to the various accounts; determines amount/allocation as required by statute, rule and/or other governing requirements.Ability to assist with end of day balancing and voids.Compiles, prepares, updates and maintains a variety of regularly scheduled and/or ad hoc financial and statistical files, records, logs and lists.Submits claims for payment for utility bills, training, etc. Writes checks to restitution victims; exonerates bonds; maintains records of cash bonds posted; works with the jail regarding bonds posted there.Communicates and acts in a professional manner with the public, co-workers, and work contacts.Responds to inquiries at the counter, by mail and/or by phone, provides legal information without providing legal advice within the scope of designated authority. Determines if request/need is a priority; as required, contacts judicial officer; advises of situation; performs follow-up work as instructed.Balances cash drawer; reconciles receipts and disbursements; prepares daily deposit slip. As authorized, prepares, checks, validates and balances monthly and other financial reports, files and records.Processes mail, provides to appropriate parties.Minimum QualificationsJustice Court Services Assistant:High school diploma/GED (General Education Degree).One (1) year of relevant, progressively responsible secretarial, legal secretarial, clerical, customer service or closely related work.OR any equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.Justice Court Services Assistant Senior:A high school diploma/ GED.AND three (3) years of relevant, progressively responsible court assistant, secretarial, legal secretarial, bookkeeping/accounting, clerical, customer service or closely related work.OR an equivalent combination of experience, education and training, may be considered, which provides the desired knowledge, skills and abilities.Justice Court Services Specialist:High School Diploma/GED (General Education Degree).Four (4) years of relevant, progressively responsible court assistant, secretarial, legal secretarial, bookkeeping/accounting, clerical, customer service or closely related work.OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.Special Job Requirement:Must complete annual training as required by the Committee on Judicial Education and Training (COJET)Knowledge, Skills & AbilitiesModern office practices and proceduresLegal terminology, statues, and court procedures.Principles and practices of recordkeeping, bookkeeping, case flow management, jury management, automation and office operations.Data entry and verification procedures.Internal procedures of the justice court.Trends and practices in adult learning and teaching techniques.Experience-based problem solving.Department policies, rules and proceduresMohave County Personnel Policies and Procedures, and Department Regulations.Applicable city, county, Arizona Supreme Court, state and Federal statutes, rules, ordinances, codes, administrative orders, case law and other relevant directives.Reading, understanding, interpreting and applying relevant city, county, state and Federal statutes, rules, ordinances, codes, administrative orders, case law and other relevant directives.Assessing, evaluating, prioritizing and handling multiple tasks, projects and demands.Producing written presentations and oral reports for internal and external audiences.Working within deadlines to complete projects and assignments.Assessing, analyzing, identifying and recommending solutions to problems.Establishing and maintaining effective working relations with co-workers, other County employees, representatives of other governmental agencies, the bar association, victims, witnesses, litigants, jurors, news media, general public and others having business with the courts of Mohave County.Operating a personal computer utilizing a variety of commonly used and specialized software applications.Communicating and maintaining professionalism with the public, co-workers, and work contacts.Follow written and verbal instructions.Enter and retrieve data from an automated system.Analyze legal documents and interpret statutory requirements.Perform complex legal clerical work independently.BenefitsMohave County has an extensive benefits package with exceptional health, wellness, and work/life balance offerings, financial & retirement benefits, comprehensive leave program, and more. Check out our Benefits Guide (Download PDF reader) for full details!

Job Description

Justice Court Services AssistantUnder general supervision, this role performs a variety of duties in support of court operations, including responsibilities at the front counter, within the courtroom, and in the court office. This position plays a key role in ensuring efficient and professional service to the public and court personnel.Monday-Friday 8:00am-5:00pm. Weekends and holidays off.Salary Range 8 Step 1-8 $16.53 - $20.34/hr.Must pass pre-employment background screening. Must possess valid driver's license for operation of motor vehicles at the start of employment and maintain said license while employed in this position.Proud to Offer:Paid Time Off (PTO)Low-cost, high-value healthcare for you and your qualifying dependentsEnrollment in Arizona State Retirement System11 Paid HolidaysPerform work with a greater purposeEssential Job FunctionsAccepts new filings and/or documents related to existing cases. Review content; determines if documents require immediate attention of judicial officer.Works at and/or assists others working at the counter.Collects fees and issues receipts.Set-up case in electronic and/or manual recording system.Create new or updated existing file folders.Issues court processes, updates, maintains and records a variety of statistical and/or financial files and records.Pulls cases for court as required or assigned; reviews file; determines completeness of file folder; updates and prepares file for courtroom activities.Assists judicial officer in a variety of tasks as assigned.Performs data entry; updates electronic and/or manual recording systems; updates records of documents filed, action taken and related courtroom activities. Updates paper file with latest in-court files as required. Returns court file to storage area.As assigned, works within the courtroom; sets up court for operations; replenishes supplies, forms and related materials; checks operation of recording machine; loads fresh tapes. Calls cases, witnesses and/or performs other duties as assigned by the judicial officer; operates recording equipment; updates and maintains recording logs; assists witnesses, jurors and others as instructed by the judicial officer.Provides subsequent court dates; issues court process, notices and other court documents; updates electronic and/or manual recording systems.Cover Courtroom Clerk Proceedings as needed.May be assigned to perform the job functions of the Court Services Assistant I or II or JC Assistant Senior.As assigned, serves as the Justice Court bookkeeper; accepts, receives and counts monies paid to the court; validates and/or reconciles cash, checks and other financial instruments; works with others within the office regarding financial and related matters.Works with defendants, family members and others regarding status of payments, crediting of monies paid and related financial matters; reconciles daily financial accounts; identifies discrepancies and problems with balance.Serves as a resource to staff regarding financial, operational and related questions/issues.Allocates payments to the various accounts; determines amount/allocation as required by statute, rule and/or other governing requirements.Ability to assist with end of day balancing and voids.Compiles, prepares, updates and maintains a variety of regularly scheduled and/or ad hoc financial and statistical files, records, logs and lists.Submits claims for payment for utility bills, training, etc. Writes checks to restitution victims; exonerates bonds; maintains records of cash bonds posted; works with the jail regarding bonds posted there.Communicates and acts in a professional manner with the public, co-workers, and work contacts.Responds to inquiries at the counter, by mail and/or by phone, provides legal information without providing legal advice within the scope of designated authority. Determines if request/need is a priority; as required, contacts judicial officer; advises of situation; performs follow-up work as instructed.Balances cash drawer; reconciles receipts and disbursements; prepares daily deposit slip. As authorized, prepares, checks, validates and balances monthly and other financial reports, files and records.Processes mail, provides to appropriate parties.Minimum QualificationsJustice Court Services Assistant:High school diploma/GED (General Education Degree).One (1) year of relevant, progressively responsible secretarial, legal secretarial, clerical, customer service or closely related work.OR any equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.Justice Court Services Assistant Senior:A high school diploma/ GED.AND three (3) years of relevant, progressively responsible court assistant, secretarial, legal secretarial, bookkeeping/accounting, clerical, customer service or closely related work.OR an equivalent combination of experience, education and training, may be considered, which provides the desired knowledge, skills and abilities.Justice Court Services Specialist:High School Diploma/GED (General Education Degree).Four (4) years of relevant, progressively responsible court assistant, secretarial, legal secretarial, bookkeeping/accounting, clerical, customer service or closely related work.OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.Special Job Requirement:Must complete annual training as required by the Committee on Judicial Education and Training (COJET)Knowledge, Skills & AbilitiesModern office practices and proceduresLegal terminology, statues, and court procedures.Principles and practices of recordkeeping, bookkeeping, case flow management, jury management, automation and office operations.Data entry and verification procedures.Internal procedures of the justice court.Trends and practices in adult learning and teaching techniques.Experience-based problem solving.Department policies, rules and proceduresMohave County Personnel Policies and Procedures, and Department Regulations.Applicable city, county, Arizona Supreme Court, state and Federal statutes, rules, ordinances, codes, administrative orders, case law and other relevant directives.Reading, understanding, interpreting and applying relevant city, county, state and Federal statutes, rules, ordinances, codes, administrative orders, case law and other relevant directives.Assessing, evaluating, prioritizing and handling multiple tasks, projects and demands.Producing written presentations and oral reports for internal and external audiences.Working within deadlines to complete projects and assignments.Assessing, analyzing, identifying and recommending solutions to problems.Establishing and maintaining effective working relations with co-workers, other County employees, representatives of other governmental agencies, the bar association, victims, witnesses, litigants, jurors, news media, general public and others having business with the courts of Mohave County.Operating a personal computer utilizing a variety of commonly used and specialized software applications.Communicating and maintaining professionalism with the public, co-workers, and work contacts.Follow written and verbal instructions.Enter and retrieve data from an automated system.Analyze legal documents and interpret statutory requirements.Perform complex legal clerical work independently.BenefitsMohave County has an extensive benefits package with exceptional health, wellness, and work/life balance offerings, financial & retirement benefits, comprehensive leave program, and more. Check out our Benefits Guide (Download PDF reader) for full details!