Finance Specialist

Job Description

Job Summary
Performs one or more bookkeeping or clerical functions and provides service to both internal and external customers. These functions may include accounts payable, accounts receivable, fixed assets record-keeping, cash receipts, preparation and entry of general ledger adjusting journal entries, account reconciliation, completion of State and Federal reporting requirements and preparation of schedules.
Essential Job Functions

• Maintains accounting ledgers by verifying and posting account transactions.
• Processes backup reports after data entry; record checks and prepare for mailing.
• Maintains updated vendor files, file names, and W9s; generates and administer 1099s.
• Performs reconciliations of general ledger, credit cards, and bank accounts.
• Performs the day to day processing of accounts payable transactions to ensure that municipal finances are maintained in an effective, up to date and accurate manner.
• Receives and verifies invoices and requisitions for goods and services.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Verifies that transactions comply with department policies and procedures.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Process all invoices and payables in accordance with department processes and policies. This may include follow-up with vendors and City staff to resolve questions or issues that may arise.
• Maintains listing of accounts payable and maintains the general ledger.
• Assists in records management by organizing and maintaining paper and electronic records and files. Ensures compliance with records retention guidelines.
• Performs general administrative responsibilities such as answering phones, creating/editing/reviewing a variety of documents (letters, forms, reports, spreadsheets, etc.), scanning, copying, faxing, and performing other data entry or special projects as needed/assigned.
• Ensures compliance with City policies as well as any state and federal regulations, under direction from the accounting Manager.
• Performs related duties as required.
• Responds regularly and promptly to work.

Minimum Qualifications

• High School Diploma or GED . Additional training and/or coursework in accounting or a related field is desirable.
• At least two (2) years of experience performing accounts payable/receivable, bookkeeping, payroll, billing, purchasing, invoice processing, or similar responsibilities in a professional office environment.

Equivalent combinations of education, experience, certification, and training may also be considered.

Licenses, Certifications & Special Requirements
Texas Class C driver’s license with a good driving record as measured by the City’s evaluation system.