Clerkship Program Specialist

Summary

Clerkship Program SpecialistAugusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.The Clerkship Program Specialist provides comprehensive administrative and operational support for the Department of Anesthesiology & Perioperative Medicine's undergraduate medical education programs. This position coordinates all aspects of medical student clerkships, externships, visiting student rotations, observerships, and allied health student experiences, including scheduling, onboarding, evaluations, course management, and compliance activities. This position serves as the primary liaison among students, faculty, regional campuses, and institutional offices to ensure high-quality educational experience and efficient program operations.Responsibilities include managing course administration, maintaining student records and academic systems, coordinating orientations and access requirements, facilitating student advising and awards processes, and providing direct support to the Clerkship Director and departmental educational initiatives. The position also supports ongoing curriculum development, accreditation activities, and educational program expansion within the department.Required Qualifications: Associate's degree from an accredited college or university and one year of experience OR High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and a minimum of four years' progressively responsible office support experience.Preferred Qualifications: Some college preferred.Knowledge, Skills, & Abilities: Proficient in Microsoft Office and other computer software/databases; spreadsheets and word processing. Excellent interpersonal, written, and verbal communication skills. Detail-oriented with strong prioritization and organizational skills. Ability to maintain confidentiality. Ability to build professional relationships.Shift: Days; M-F Pay Band: B5 Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.Augusta University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status, or any other status protected by applicable law.

Job Description

Clerkship Program SpecialistAugusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.The Clerkship Program Specialist provides comprehensive administrative and operational support for the Department of Anesthesiology & Perioperative Medicine's undergraduate medical education programs. This position coordinates all aspects of medical student clerkships, externships, visiting student rotations, observerships, and allied health student experiences, including scheduling, onboarding, evaluations, course management, and compliance activities. This position serves as the primary liaison among students, faculty, regional campuses, and institutional offices to ensure high-quality educational experience and efficient program operations.Responsibilities include managing course administration, maintaining student records and academic systems, coordinating orientations and access requirements, facilitating student advising and awards processes, and providing direct support to the Clerkship Director and departmental educational initiatives. The position also supports ongoing curriculum development, accreditation activities, and educational program expansion within the department.Required Qualifications: Associate's degree from an accredited college or university and one year of experience OR High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and a minimum of four years' progressively responsible office support experience.Preferred Qualifications: Some college preferred.Knowledge, Skills, & Abilities: Proficient in Microsoft Office and other computer software/databases; spreadsheets and word processing. Excellent interpersonal, written, and verbal communication skills. Detail-oriented with strong prioritization and organizational skills. Ability to maintain confidentiality. Ability to build professional relationships.Shift: Days; M-F Pay Band: B5 Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.Augusta University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status, or any other status protected by applicable law.