Program Specialist

Summary

Program Specialist

The Program Specialist performs a wide range of analytical, administrative, and program management functions in support of hiring and personnel actions, activation and space/equipment planning, equipment acquisition and inventory management, contract administration, and oversight of the Optical Shop. Major responsibilities and duties include, but are not limited to:

• Serves as Eye Clinic Contracting Officer's Representative, monitoring contract performance and deliverables and reconciling invoices against services rendered.
• Conducts market research, obtains vendor quotes, and prepares independent government cost estimates to support acquisition strategy and pricing.
• Serves as subject matter expert for clinic activation projects, coordinating space design, equipment outfitting, and clinical readiness timelines.
• Conducts and reconciles periodic equipment inventories, documents and resolves discrepancies, and coordinates disposal of excess or obsolete equipment.
• Coordinates recruitment actions, prepares recruitment justifications, and manages onboarding logistics for staff.
• Serves as point of contact with Human Resources Management Service for classification actions and position description updates.
• Reviews and updates Eye Clinic Standard Operating Procedures and outgoing correspondence for policy compliance, oversees training tracking, and represents the Eye Clinic on Medical Center committees as liaison to leadership and support services.
• Serves as program coordinator for the Optical Shop - overseeing administrative/logistical operations, tracking inventory and reconciling costs, and coordinating procurement of fabrication supplies.

Work Schedule: Monday-Friday, 8:00am-4:30pm

Position Description/PD#: Program Specialist/ PD148890

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized

Job Description

Program Specialist

The Program Specialist performs a wide range of analytical, administrative, and program management functions in support of hiring and personnel actions, activation and space/equipment planning, equipment acquisition and inventory management, contract administration, and oversight of the Optical Shop. Major responsibilities and duties include, but are not limited to:

• Serves as Eye Clinic Contracting Officer's Representative, monitoring contract performance and deliverables and reconciling invoices against services rendered.
• Conducts market research, obtains vendor quotes, and prepares independent government cost estimates to support acquisition strategy and pricing.
• Serves as subject matter expert for clinic activation projects, coordinating space design, equipment outfitting, and clinical readiness timelines.
• Conducts and reconciles periodic equipment inventories, documents and resolves discrepancies, and coordinates disposal of excess or obsolete equipment.
• Coordinates recruitment actions, prepares recruitment justifications, and manages onboarding logistics for staff.
• Serves as point of contact with Human Resources Management Service for classification actions and position description updates.
• Reviews and updates Eye Clinic Standard Operating Procedures and outgoing correspondence for policy compliance, oversees training tracking, and represents the Eye Clinic on Medical Center committees as liaison to leadership and support services.
• Serves as program coordinator for the Optical Shop - overseeing administrative/logistical operations, tracking inventory and reconciling costs, and coordinating procurement of fabrication supplies.

Work Schedule: Monday-Friday, 8:00am-4:30pm

Position Description/PD#: Program Specialist/ PD148890

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized