PROGRAM SPECIALIST IV-DOE

Summary

Program Specialist IV – DOE

This position is for the Apprenticeship Program Coordinator and acts as the manager of data and communications for the Office of Apprenticeship. The person in this position is expected to perform highly responsible data reporting and field communications coordination pertaining to Registered Apprenticeship and Registered Preapprenticeship. This position requires excellent communication skills in dealing with the public, program sponsors and team members. You will be immersed in the life-changing world of Registered Apprenticeship. This is a great opportunity for someone highly organized and detail-oriented who can communicate effectively.

Duties and Responsibilities:

• The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:
  • The Apprenticeship Program Coordinator supports the expansion, promotion and effective administration of Registered Apprenticeship and Preapprenticeship programs throughout Florida.
  • This position provides technical assistance to employers and sponsors, coordinates apprenticeship data and reporting systems, and promotes apprenticeship as a workforce development strategy across industry sectors.
• Apprenticeship Promotion and Outreach:
  • Develop and implement outreach strategies to increase awareness of Registered Apprenticeship among employers, industry associations, workforce partners, educational institutions and community organizations.
  • Deliver presentations, workshops and informational sessions on apprenticeship program development and benefits.
  • Coordinate participation in workforce events, conferences and stakeholder meetings.
  • Support sector-based expansion initiatives aligned with state workforce priorities.
  • Develop promotional materials, success stories and briefing documents.
• Technical Assistance and Program Support:
  • Provide technical assistance to employers, sponsors and training providers on the development and implementation of Registered Apprenticeship programs.
  • Guide sponsors through apprenticeship standards development, documentation preparation and related technical instruction (RTI) alignment.
  • Assist sponsors in understanding regulatory requirements, policies and best practices.
  • Coordinate with Apprenticeship Training Representatives (ATRs) or regulatory staff to facilitate timely program registration and modifications.
  • Support apprenticeship sponsors in apprentice onboarding, progression tracking and completion processes.
  • Respond to inquiries from employers, apprentices, workforce partners and education providers.
• Data Coordination and Reporting:
  • Maintain and update apprenticeship program and apprentice records in state and federal data systems.
  • Monitor data quality, accuracy and completeness.
  • Generate routine and ad hoc reports on program growth, registrations, completions and industry trends.
  • Assist in preparing state and federal performance reports.
  • Analyze apprenticeship data to identify trends, gaps and opportunities for program improvement.
  • Support grant reporting and performance tracking, as applicable.
• Partnership Coordination:
  • Collaborate with workforce development boards, economic development entities, education partners and intermediaries to support apprenticeship expansion.
  • Coordinate cross-agency efforts to align apprenticeship with sector strategies and workforce initiatives.
  • Facilitate communication between sponsors and regulatory staff.

Minimum Qualifications:

• Two to six years of professional experience working in workforce education or data reporting.
• Ability to communicate effectively including verbal and written communication.

Florida Department of Education Mission Statement:

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects the cooperative relationship and the role that so many Floridians play in ensuring student success. The FDOE's mission for Florida's Early Learning-20 education system is to increase the proficiency of all student within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued students, parents, and communities. Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida's students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually impaired, or disabled succeed either in school settings or careers – encouraging independence and self-sufficiency. FDOE's goal is to hire individuals to provide: Higher Student Achievement Seamless Articulation and Maximum Access Skilled Workforce and Economic Development Quality Services

Working for the State of Florida has benefits! State Group Insurance coverage options+ Nine paid holidays and a Personal Holiday each year Student Loan Forgiveness Program (Eligibility required) Tuition Fee Waivers (Accepted by major Florida colleges/universities) Retirement plan options, including employer contributions (www.myfrs.com) Annual and Sick Leave Benefits Flexible Spending Accounts Ongoing comprehensive training provided Career Growth Maternity and Parental Leave Benefits Highly skilled, professional environment For a more complete list of benefits, visit www.mybenefits.myflorida.com

Leave Information: (CS) Annual Leave: All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Sick Leave: Career Service employees earn 8.667 hours of sick leave credits per month.

Background Screening Requirement: It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 Background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications.

Selective Service System (SSS) and Requirement: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service (CS), or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website.

Special Note: Please note that this position requires an on-site schedule of 8:00 a.m. to 5:00 p.m., Monday through Friday. Telework is not available for this role.

Applicant Information & Hiring Requirements: Your Candidate Profile (application) must be complete in its entirety. Work History (in easy to review chronological order) Consists of: Any position held by a State of Florida agency Any position held by a Florida University All periods of employment from high school graduation All periods of current or prior unemployment Gaps 3 months of more must be accounted for* Any Education Any Volunteer Experience Your resume and application must match *Gaps 3 months of more must be addressed – you will need to account for and explain any gaps in employment including unemployment. It is unacceptable to use the statement "See Resume" in place of entering work history. Your candidate profile will be converted to your official application. Include your supervisor names and phone numbers for reference checks or the contract information for your Human Resources office to verify current or former employment. Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system. If claiming Veteran's Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only. If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only. Equal Opportunity The State of Florida is an Equal Opportunity Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority in advance. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. Successful applicants will be screen in accordance with Chapter 435, F.S., as applicable. If you are missing any of the items above, your packet may be held up at the final review step. NOTE: Responses to qualifying questions must be clearly supported by the state application

Job Description

Program Specialist IV – DOE

This position is for the Apprenticeship Program Coordinator and acts as the manager of data and communications for the Office of Apprenticeship. The person in this position is expected to perform highly responsible data reporting and field communications coordination pertaining to Registered Apprenticeship and Registered Preapprenticeship. This position requires excellent communication skills in dealing with the public, program sponsors and team members. You will be immersed in the life-changing world of Registered Apprenticeship. This is a great opportunity for someone highly organized and detail-oriented who can communicate effectively.

Duties and Responsibilities:

• The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:
  • The Apprenticeship Program Coordinator supports the expansion, promotion and effective administration of Registered Apprenticeship and Preapprenticeship programs throughout Florida.
  • This position provides technical assistance to employers and sponsors, coordinates apprenticeship data and reporting systems, and promotes apprenticeship as a workforce development strategy across industry sectors.
• Apprenticeship Promotion and Outreach:
  • Develop and implement outreach strategies to increase awareness of Registered Apprenticeship among employers, industry associations, workforce partners, educational institutions and community organizations.
  • Deliver presentations, workshops and informational sessions on apprenticeship program development and benefits.
  • Coordinate participation in workforce events, conferences and stakeholder meetings.
  • Support sector-based expansion initiatives aligned with state workforce priorities.
  • Develop promotional materials, success stories and briefing documents.
• Technical Assistance and Program Support:
  • Provide technical assistance to employers, sponsors and training providers on the development and implementation of Registered Apprenticeship programs.
  • Guide sponsors through apprenticeship standards development, documentation preparation and related technical instruction (RTI) alignment.
  • Assist sponsors in understanding regulatory requirements, policies and best practices.
  • Coordinate with Apprenticeship Training Representatives (ATRs) or regulatory staff to facilitate timely program registration and modifications.
  • Support apprenticeship sponsors in apprentice onboarding, progression tracking and completion processes.
  • Respond to inquiries from employers, apprentices, workforce partners and education providers.
• Data Coordination and Reporting:
  • Maintain and update apprenticeship program and apprentice records in state and federal data systems.
  • Monitor data quality, accuracy and completeness.
  • Generate routine and ad hoc reports on program growth, registrations, completions and industry trends.
  • Assist in preparing state and federal performance reports.
  • Analyze apprenticeship data to identify trends, gaps and opportunities for program improvement.
  • Support grant reporting and performance tracking, as applicable.
• Partnership Coordination:
  • Collaborate with workforce development boards, economic development entities, education partners and intermediaries to support apprenticeship expansion.
  • Coordinate cross-agency efforts to align apprenticeship with sector strategies and workforce initiatives.
  • Facilitate communication between sponsors and regulatory staff.

Minimum Qualifications:

• Two to six years of professional experience working in workforce education or data reporting.
• Ability to communicate effectively including verbal and written communication.

Florida Department of Education Mission Statement:

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects the cooperative relationship and the role that so many Floridians play in ensuring student success. The FDOE's mission for Florida's Early Learning-20 education system is to increase the proficiency of all student within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued students, parents, and communities. Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida's students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually impaired, or disabled succeed either in school settings or careers – encouraging independence and self-sufficiency. FDOE's goal is to hire individuals to provide: Higher Student Achievement Seamless Articulation and Maximum Access Skilled Workforce and Economic Development Quality Services

Working for the State of Florida has benefits! State Group Insurance coverage options+ Nine paid holidays and a Personal Holiday each year Student Loan Forgiveness Program (Eligibility required) Tuition Fee Waivers (Accepted by major Florida colleges/universities) Retirement plan options, including employer contributions (www.myfrs.com) Annual and Sick Leave Benefits Flexible Spending Accounts Ongoing comprehensive training provided Career Growth Maternity and Parental Leave Benefits Highly skilled, professional environment For a more complete list of benefits, visit www.mybenefits.myflorida.com

Leave Information: (CS) Annual Leave: All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Sick Leave: Career Service employees earn 8.667 hours of sick leave credits per month.

Background Screening Requirement: It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 Background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications.

Selective Service System (SSS) and Requirement: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service (CS), or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website.

Special Note: Please note that this position requires an on-site schedule of 8:00 a.m. to 5:00 p.m., Monday through Friday. Telework is not available for this role.

Applicant Information & Hiring Requirements: Your Candidate Profile (application) must be complete in its entirety. Work History (in easy to review chronological order) Consists of: Any position held by a State of Florida agency Any position held by a Florida University All periods of employment from high school graduation All periods of current or prior unemployment Gaps 3 months of more must be accounted for* Any Education Any Volunteer Experience Your resume and application must match *Gaps 3 months of more must be addressed – you will need to account for and explain any gaps in employment including unemployment. It is unacceptable to use the statement "See Resume" in place of entering work history. Your candidate profile will be converted to your official application. Include your supervisor names and phone numbers for reference checks or the contract information for your Human Resources office to verify current or former employment. Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system. If claiming Veteran's Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only. If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only. Equal Opportunity The State of Florida is an Equal Opportunity Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority in advance. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. Successful applicants will be screen in accordance with Chapter 435, F.S., as applicable. If you are missing any of the items above, your packet may be held up at the final review step. NOTE: Responses to qualifying questions must be clearly supported by the state application