TPWD - Contract Specialist IV-V

Job Description

Job Description

TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

HIRING CONTACT: Brittany Eyre, (903) 563-2077, Brittany.Eyre@tpwd.texas.gov

PHYSICAL WORK ADDRESS: TPWD Headquarters, 4200 Smith School Road, Austin, TX 78744

GENERAL DESCRIPTION

Under the direction of the Procurement Director and Contract Administration Manager, the Contract Specialist performs advanced to highly advanced (senior-level) contract management work. This position develops, negotiates, executes, administers, amends, renews, and closes out a broad range of contracts, including but not limited to, Interagency Contracts, Revenue Contracts, Interlocal Agreements, Lease Contracts and Memorandums of Agreement. The position also manages solicitations and procurements from planning and requirements developed through solicitation, evaluation, award, contract execution, administration, amendment, renewal, and closeout. Work may involve state, federal, and grant funding, fiscal monitoring, and reviewing applicable state and federal grant requirements. Contract Specialist will enter contract data into Agency Financial System (CAPPS) and ensure all contract reporting requirements are met. Works under minimal supervision, with considerable to extensive latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division, Federal, and Branch rules, regulations, and procedures.

MINIMUM QUALIFICATIONS

Education :

Graduation from an accredited college or university with a Bachelor's degree.

Experience :

Contract Specialist IV:

Two years full-time work experience providing contract support.

Three years experience in contract development, management, evaluation, procurement, or related contract administration work.

Three years experience providing customer service or program support, involving the processing and analysis of data related to contract and procurement policies and procedures to internal and external customers.

NOTE: Experience may have occurred concurrently.

Contract Specialist V:

Three years full-time work experience providing contract support.

Four years experience in contract development, management, evaluation, procurement, or related contract administration work.

Four years experience providing customer service, program support, involving the processing and analysis of data related to contract and procurement policies and procedures to internal and external customers.

NOTE: Experience may have occurred concurrently.

Licensure :

Applicant must possess a valid State driver's license.

Must possess a valid Certified Contract Manager (CTCM) certification.

Must obtain, within one year of employment, a Certified Texas Contract Developer (CTCD) certification.

NOTE: Retention of position contingent on obtaining and maintaining required license and certification.

ACCEPTABLE SUBSTITUTIONS

Education :

One additional year of directly related experience in providing contract support may substitute for 30 semester hours of the required education, with a maximum substitution of 120 semester hours.

PREFERRED QUALIFICATIONS

Education :

Graduation from an accredited four-year college or university with a Bachelor's degree or higher and major coursework in business administration, public administration, finance, accounting, procurement, contract management, or a related field.

Experience :

Contract Specialist IV:

Experience managing high value contracts or conducting procurements.

Experience using the Centralized Accounting and Personnel Payroll System (CAPPS), including the contracts module, or similar integrated financial systems.

Experience managing complex workloads in a fast paced, team oriented environment.

Experience entering Vendor Performance Reports (VPR).

Experience reporting to the Legislative Budget Board (LBB).

Experience planning, developing, drafting, managing, or overseeing contract instruments or purchase orders in accordance with the Texas Procurement and Contract Management Guide.

Experience supporting State of Texas procurement and contracting activities involving federal guidelines.

Experience in purchasing or contracting at a Texas State Agency, Institution of Higher Education, or local government.

Experience collaborating with administrative state agencies, higher education institutions, and non profit organizations.

Experience with the Texas SmartBuy System.

Experience with the Texas Facilities Commission Leasing System.

Knowledge of Texas Grant Management Standards (TxGMS).

Knowledge of the Texas Procurement and Contract Management Guide (PCMG).

Contract Specialist V:

Preferred experience of a Contract Specialist IV, PLUS:

Five years of full time experience providing procurement and contract support.

Five years of full time experience facilitating meetings and work sessions.

Five years of full time experience adhering to contract or grant requirements using established guidelines, policies, rules, and laws.

Licensure :

Certified Texas Contract Manager (CTCM), Certified Texas Contract Developer (CTCD) or other equivalent national certification e.g. Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO).

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of local, state or federal laws and regulations related to procurement administration and management.

State contracting, purchasing and procurement policies as published in the Texas Procurement and Contract Management Guide.

Knowledge of contracting requirements as published in Texas Grant Management Standards (TxGMS).

Knowledge of contract development, including writing specifications, solicitation and award, and contract management and close-out.

Knowledge of using office equipment (e.g. computer, copier, scanner, etc.)

Skill in using Microsoft Office Suite e.g. Excel, Outlook, Teams, SharePoint, PowerPoint, Word.

Skill in communicating clearly, professionally and in a timely manner both orally and writing.

Skill in applying logic and reasoning to evaluate alternate solutions, and approaches to problems.

Skill in providing quality customer service in a courteous, timely and professional manner.

Skill in building and maintaining effective working relationships with internal and external stakeholders

Skill in proactively communicate with internal and external stakeholders

Skill in identify and resolve issues by using strong analytical, innovative approaches and taking initiative in preventing/solving problems.

Skill in effectively manage multiple projects simultaneously.

Ability to interpret and explain contract rules, policies and procedures.

Ability to use an automated financial system to process contracts and Purchase Orders.

Ability to provide guidance and assistance to division procurement and/or field staff.

Ability to clearly and professionally communicate with internal and external stakeholders to include P&C staff.

Ability to maintain multiple reporting requirements.

Ability to meet multiple deadlines.

Ability to maintain flexibility, and work with interruptions, and multiple changing priorities.

Ability to plan, organize, and prioritize multiple assignments without compromising accuracy.

Ability to critically think for effective contract execution.

Ability to read, interpret and research laws and statutes.

Ability to maintain strict confidentiality.

Ability to act in the best interests of the agency and demonstrate a high level of integrity and strong work ethic.

Gather, assemble, correlate, and analyze facts and information.

Ability to work independently with little or no supervision.

Ability to work as a member of a team.

Ability to work under stressful conditions.

Ability to perform work activities in accordance with TPWD Safety Program.

WORKING CONDITIONS

Required to work 8:00 am - 5:00 pm, Monday through Friday.

Required to adjust to changing schedules.

Required to work overtime as necessary.

May be required to 5% travel.

May be required to operate a State vehicle.

Non-smoking work environment in State buildings and vehicles.

P LEASE NOTE:

All applications must include complete job history information for each period of employment, provided either in the WORK HISTORY SECTION or in the attached RÉSUMÉ. Please ensure each entry includes:

• Job title,
• Employer name,
• Dates of employment (month/year),
• If employment is less than full-time status, indicate part-time in the work history section or résumé, and
• Description of duties performed.
  NOTE: Volunteer experience may be counted toward required experience.

IMPORTANT:

• College Transcripts: If education is used to meet the minimum qualifications, a copy of the college transcript(s) issued by the registrar must be provided at the time of interview (unless otherwise noted in the posting).
• 'N/A' may be entered in fields that are not applicable.
• Omission of required information may result in disqualification.

Work In Texas (WIT) Applicants:

• WIT applicants must complete the supplemental questions in the CAPPS Candidate Gateway to be considered.
• To complete these questions, log in to CAPPS Candidate Gateway .
• If you need assistance creating a résumé, please refer to the 'Create a Résumé' link for Job Seekers on the Work In Texas website .

If the required information and attachments are not submitted as noted above, your application will be considered incomplete.

EXCELLENT BENEFITS:

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available on the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.

MILITARY EMPLOYMENT PREFERENCE:

If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ .

Required forms that will need to be attached with application for Military Employment Preference:

Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation).

Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation.

Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation.

Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders.

Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.

Documentation must be attached to the application before military preference can be granted.

*More information on military occupational specialty codes can be found below:

https://www.onetonline.org/crosswalk/MOC/

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER

Closing Date/Time: 2026-11-24