TPWD - Contract Specialist IV - V

Job Description

Job Description

TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

HIRING CONTACT: Margaret Scarborough; 512-389-4325, margaret.scarborough@tpwd.texas.gov

PHYSICAL WORK ADDRESS: TPWD Headquarters, 4200 Smith School Road, Austin, TX 78744

GENERAL DESCRIPTION :

Under direction of the Division Contract/Budget Manager, this position performs advanced to highly advanced (senior-level) contract management work. This position has full responsibility for setting up requisitions, and purchase orders in accordance with guidelines, rules, policies and laws. Tracks status of requisitions and purchase orders, processes receipts of purchases, encumber/unencumbers state and federal funds for all two-party pass-through contracts, monitors quarterly invoicing, processing and reporting to grants team. This position also audits invoices to check for accuracy, ensures all receipts are attached for reimbursement requests, ensures timely submission of quarterly invoices and sub-recipient monitoring reports. This position is responsible for the annual State Wildlife Program (SWG) proposal documentation requirements, getting documents posted to the agency website, answering questions, assisting management in the ranking of proposals, determining funding availability, and identifying proposals to be submitted for federal grant award. Upon grant award approvals, this position is responsible for developing the Interagency Agency Agreements (IAC) and coordinating with the Purchasing and Contracting group for final execution. In addition, this position will work with project managers on other federal grant awards and determine the appropriate contracting document for the pass-through entity that is performing the work, (i.e. Memorandum of Agreement (MOA), Memorandum of Understanding (MOU), or Site-Specific Agreement, etc.). This position will review and process all amendments for two-party agreements and process documentation, ensure federal grantee approves extensions timely, and to execute the pass-through contract amendment in a timely manner. Works under minimal supervision, with considerable to extensive latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures.

MINIMUM QUALIFICATIONS :

Education :

Graduation from an accredited college or university with a Bachelor's degree and major course work in Business or Public Administration or closely related field.

Experience :

Contract Specialist IV:

Three years of full-time experience in contract development or contract administration.

Two years of full-time work experience providing procurement/contract support.

Four years of experience providing customer service, program support, involving the processing and analysis of financial data related to contract and procurement policies and procedures to internal and external customers.

Experience with an integrated financial system or automated purchasing system.

NOTE: Experience may have occurred concurrently.

Contract Specialist V:

Five years of full-time experience in contract development, management or evaluation work.

Three years of full-time work experience providing procurement/contract support.

Five years of experience providing customer services, program support, involving the processing and analysis of financial data related to contract and procurement policies and procedures to internal and external customers.

Licensure :

Must possess or be able to obtain, within 30 days of employment, a valid state driver's license.

Must possess or be able to obtain, within six months of employment, a Certified Texas Contract Manager (CTCM) certification.

NOTE: Retention of position contingent upon obtaining and maintaining required licenses and certifications.

ACCEPTABLE SUBSTITUTIONS :

Education :

One additional year of directly relevant experience in contract, procurement or purchasing may substitute for thirty semester hours of the required education up to a maximum substitution of 120 semester hours.

PREFERRED QUALIFICATIONS :

Education :

Graduation from an accredited college or university with a Bachelor's degree in Business or Public Administration, Business Law, Finance, Purchasing, or closely related field.

Experience :

Three years of experience in purchasing and/or contracting at a Texas state agency, college or university, or local unit of government.

Recent (within the last 5 years) State of Texas Contract and Purchasing support involving federal guidelines.

Experience in state procurement or contracting policies and procedures.

Experience in using the State of Texas Centralized Accounting and Payroll/Personnel System (CAPPS) for financial transactions.

Licensure :

Current Statewide Procurement Division (SPD) Certified Texas Contract Manager (CTCM) certification.

KNOWLEDGE, SKILLS AND ABILITIES :

Knowledge of applicable local, state, or federal rules, regulations, and policies, as well as related legislative and legal practices and procedures relating to procurement and contract administration.

Knowledge of State contracting, purchasing and procurement policies and procedures as published in the Texas Procurement Manual and Texas Contract Management Guide.

Knowledge of developing contracts.

Knowledge of business administration and accounting principles and practices.

Knowledge of office practices and general administrative procedures.

Skill in effective verbal and written communication including speaking in front of groups and audiences.

Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts.

Skill in effectively managing daily workload responsibilities to meet timely division goals.

Skill in providing quality customer service in a courteous and professional manner.

Skill in record keeping, records management and accurate data entry into relational databases or spreadsheets.

Skill in using MS Word, Excel, PowerPoint, Outlook, Teams and Forms.

Contract Specialist IV:

Ability to interpret and explain contract rules, regulations, policies and procedures.

Ability to use an automated purchasing system to process requisitions/purchase orders/contracts.

Ability to work under minimal supervision, with considerable latitude for the use of initiative and independent judgment.

Ability to gather, assemble, correlate and analyze facts and information.

Ability to evaluate fiscal data for reasonableness, necessity, and conformity with contracts and state or federal regulations.

Contract Specialist V:

Ability to evaluate fiscal data for reasonableness, necessity and conformity with contract requirements.

Ability to write and edit contracts, and related correspondence.

Ability to interpret and explain contract rules, regulations, policies and procedures.

Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities.

Ability to prepare written correspondence to convey information both to internal and external customers.

WORKING CONDITIONS :

Required to work between 8:00 a.m. to 5:00 p.m., Monday through Friday; alternative work schedule may be available.

Required to work overtime, as necessary.

May be required to operate a State vehicle.

Required to travel 5% with possible overnight stays.

Must conform to TPWD dress and grooming standards, work rules, and safety procedures.

Non-smoking environment in State buildings and vehicles.

P LEASE NOTE:

All applications must include complete job history information for each period of employment, provided either in the WORK HISTORY SECTION or in the attached RÉSUMÉ. Please ensure each entry includes:

• Job title,
• Employer name,
• Dates of employment (month/year),
• If employment is less than full-time status, indicate part-time in the work history section or résumé, and
• Description of duties performed.
  NOTE: Volunteer experience may be counted toward required experience.

IMPORTANT:

• College Transcripts: If education is used to meet the minimum qualifications, a copy of the college transcript(s) issued by the registrar must be provided at the time of interview (unless otherwise noted in the posting).
• 'N/A' may be entered in fields that are not applicable.
• Omission of required information may result in disqualification.

Work In Texas (WIT) Applicants:

• WIT applicants must complete the supplemental questions in the CAPPS Candidate Gateway to be considered.
• To complete these questions, log in to CAPPS Candidate Gateway .
• If you need assistance creating a résumé, please refer to the 'Create a Résumé' link for Job Seekers on the Work In Texas website .

If the required information and attachments are not submitted as noted above, your application will be considered incomplete.

EXCELLENT BENEFITS:

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available on the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.

MILITARY EMPLOYMENT PREFERENCE:

If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ .

Required forms that will need to be attached with application for Military Employment Preference:

Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation).

Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation.

Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation.

Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders.

Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.

Documentation must be attached to the application before military preference can be granted.

*More information on military occupational specialty codes can be found below:

https://www.onetonline.org/crosswalk/MOC/

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER

Closing Date/Time: 2026-11-26