Accounts Manager - Adult Probation

Job Description

Description

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.

Under general supervision, performs complex bookkeeping and technical accounting work maintaining probation fee accounts and disbursing victim restitution funds. Work involves posting, balancing and depositing fees paid by probationers; and preparing and sending restitution checks, and posting disbursals and reconciling accounts. Employee is also responsible for assisting and advising probationers and crime victims, and assisting in determining waivers of probation fees and preparing probation revocation motions. Work also involves interacting with contract vendors, preparing contracts, maintaining referral forms, receiving and verifying invoices and submitting invoices for approval and payment. Work also involves assisting in budget proposal preparations, and assisting in office supply and equipment purchasing. Reports to the Administrative Supervisor.

Examples of Duties

Maintains accounts for receipt of adult probation fees and victim restitution funds, posting receipts from probationers into appropriate fee or restitution accounts, balancing accounts, and preparing daily deposits to Treasurer's Office.

Prepares and mails victim restitution checks, posting disbursals to ledgers and reconciling individual accounts.

Prepares daily receipt reports for submission to Auditor's Office; compiles monthly account activity reports for submission to Director of Adult Probation and Auditor's Office; maintains banking records for separate accounts.

Assists probation officers in determining proper amount of probation fees to be waived, as appropriate in individual cases, and adjusts computer records for individual accounts accordingly.

Assists probation officers in preparation of motions to revoke probation for failure to pay fees and restitution, advising as to payment history of individual probationers; testifies in court as to individual probationers' account status.

Assist and advises probationers, receiving payments, establishing new accounts and responding to inquiries; advises restitution recipients of status of probationers' accounts and available recourse; assists in locating parties due restitution and determining amount of money due to such parties.

Assists in purchasing office supplies and equipment, preparing purchase orders and maintaining physical assets records.

Assists in preparation of annual budget proposal and prepares budget amendments.

Prepares contracts between the department and service providers; acts as liaison between the department and service providers regarding contract and billing issues.

Attends County and CSCD training, as needed, regarding contracts, reports and budgets.

Prepares monthly, quarterly and annual reports for the Director and/or CSCD; tracks the department's expenditures for contract services.

Maintains department referral forms; compares service provider invoices to department referrals to verify authorization of services; submits invoices to appropriate department administrator for approval; and submits invoices to the County Auditor for payment.

Assists as needed in the reception area, facilitating probationer's reports and receiving payments.

Maintains a variety of computerized and tangible files, filing and retrieving information as requested or otherwise necessary.

Regular and punctual attendance is required.

Performs other related work as required.

Minimum Qualifications

High School Diploma or GED, including or supplemented by course work in bookkeeping or accounting, and a minimum of three years of bookkeeping and/or accounting experience; or an equivalent combination of education and related experience required.

Bilingual in English and Spanish preferred.

Supplemental Information

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Please contact Indira Polanco at (940) 349-3300 for benefits information.