LCOE Student Success Center, Administrative Assistant

Job Summary

This is a part-time (0.5 FTE) position.

Reporting to and receiving work lead direction from the Lurie College of Education Student Success Center Managing Director and work coordination from the Assistant Director, the Administrative Assistant provides general office support functions to the LCOE Student Success Center. Working independently, under general supervision, the Administrative Assistant performs routine clerical and administrative duties in support of the daily operation of the Center, including the coordination of front desk tasks and procedures.

Key Responsibilities

• Provides a range of ongoing clerical support functions to the Director, Assistant Director, staff, and students; runs errands
• Sorts and distributes mail, faxes, messages, and other communications
• Provides support for Student Success Center events
• Processes purchase requisitions; maintains and orders office supplies
• Assists with maintaining the Center’s website, including content and links
• Maintains list of staff office hours; maintains the Director’s, Assistant Director’s, and Academic Advisors’ advising schedules. May administer online scheduling
• Files documents and records, especially those related to student advising and the general function of the Success Center; photocopies and prepares documents for distribution
• Assists with special events, receptions, and Success Center activities

Knowledge, Skills & Abilities

• Ability to compose and appropriately format correspondence and reports
• Working knowledge of software applications such as word processing, spreadsheet, database management, and HTML formatting, desktop publishing, and graphics. Internet and e-mail browser
• Ability to identify and solve standard problems and refer more complex problems to appropriate staff
• Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies
• Strong oral communication skills to effectively communicate standard information
• Must possess excellent customer service and public relations skills
• Ability to work effectively with culturally and ethnically diverse populations as well as low-income and first-generation students

Required Qualifications

• Completion of a high school program or its equivalent
• Six months of experience in an office environment

Preferred Qualifications

• Associate degree from a community college or its equivalent

Compensation

Classification: Administrative Support Assistant I
Anticipated Hiring Range: $1,840/month - $1,947/month (0.5 FTE)
CSU Salary Range: $3,680/month - $4,517/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: July 3, 2025, through July 20, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Work Schedule

Monday - Friday, 8:00 a.m. to 5:00 p.m. (20 hours)

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu .

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu .

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu .

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

Advertised: Jul 03 2025 Pacific Daylight Time
Applications close:

• 

• Cal State University (CSU) San Jose

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