Administrative Coordinator for the Clinical Laboratory Science Program

Job Summary

San José State University is seeking a highly organized and self-motivated Administrative Coordinator to support the Clinical Laboratory Scientist (CLS) and Clinical Genetics Molecular Biologist Scientist (CGMBS) Training Programs. Reporting to the Director of Resources and Operations and working under the lead direction of the Department Chair of Biological Sciences, the Administrative Coordinator provides critical administrative support to ensure the success of the department's operations, students, and faculty.

Key Responsibilities

• Coordinate program activities, including interviews, orientations, events, meetings, and graduations
• Maintain academic calendars, electronic databases, course schedules, and marketing materials
• Provide day-to-day clerical and front desk support for CLS and CGMBS programs
• Manage communications via phone, email, and website
• Assist with financial processes including purchase orders, reimbursements, and expenditure tracking
• Collaborate with campus units for web services, IT support, and faculty assistance
• Maintain supplies and equipment

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• Ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment
• Strong oral communication skills
• Must possess excellent customer service and public relations skills
• Ability to communicate effectively in person, in writing and by telephone
• Strong organizational skills
• Ability to creatively problem-solve skills
• Working knowledge of software applications, including word processing, spreadsheets, and database management
• Knowledge of and skills in standard office procedures and practices
• Ability to develop, organize and maintain various office systems
• Ability to monitor a budget, reconcile financial records, analyze data and make projections as needed
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area
• Ability to interpret and apply policies and procedures independently, and use judgment and discretion to consult with Director when precedents do not exist
• Ability to coordinate and prioritize multiple administrative and clerical tasks for a variety of users, set schedules, complete projects accordingly, and direct student assistants
• Ability to maintain confidentiality and appropriately handle sensitive communications with students, employees, and external agencies

Required Qualifications

• Completion of a high school program, technical/vocational program, or their equivalents
• Three (3) years of related office work experience

Preferred Qualifications

• Two (2) years of progressively responsible administrative and office support / front desk customer service experience
• PeopleSoft or similar databases and standard office software applications (MS Office, PeopleSoft)
• Working in a higher education environment
• Demonstrated ability to create various departmental reports

Compensation

Classification: Administrative Support Coordinator II
Anticipated Hiring Range: $4,667/month - $5,234/month
CSU Salary Range: $4,058/month - $6,653/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: July 25, 2025 through August 10, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu .

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu .

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu .

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Advertised: Jul 25 2025 Pacific Daylight Time
Applications close:

• 

• Cal State University (CSU) San Jose

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