Administrative Manager-Police Records, Austin Police

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By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

Job Description:

Purpose:

Responsible for supervising and managing the daily activities, operations, and personnel of a division in clerical and administrative support functions. A general managerial function that may include risk management, fiscal and materials management, management and program evaluation and provide technical and managerial support to functional divisions in the department.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Manages division activities to ensure effectiveness and efficiency. Identifies and analyzes trends; determines methodologies to implement change.
  
• Develops and implements short and long range plans, programs, and personnel that provide clerical and administrative support.
  
• Prepares, presents, and monitors the departmental budget, ensures department operates within appropriated budget.
  
• Monitors contracts and agreements with suppliers, distributors and other organizational entities
  
• Performs economic or business needs forecasting.
  
• Evaluates and analyzes programs, recommends improvements and/or policy changes..
  
• Monitors external regulatory and legal precedents effecting the operation of the division and department.
  
• Acts as a liaison with other city departments and management personnel.
  

Responsibilities - Supervisor and/or Leadership Exercised:

• Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal
  

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of applicable processes, techniques, and methods.
  
• Knowledge of fiscal planning and budget preparation.
  
• Knowledge of Federal, State, Local laws.
  
• Knowledge of city practice, policy and procedures.
  
• Knowledge of supervisory and managerial techniques and principles.
  
• Skill in oral and written communication.
  
• Skill in handling multiple tasks and prioritizing.
  
• Skill in using computers and related software applications.
  
• Skill in data analysis and problem solving.
  
• Skill in planning and organizing.
  
• Ability to conduct research, identifying and analyzing trends, including root cause analysis.
  
• Ability to work with frequent interruptions and changes in priorities.
  
• Ability to establish and maintain effective communication and working relationships with city employees and the public
  

Minimum Qualifications:

• Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration, Planning, Economics, plus five (5) years experience in a managerial support service function, two (2) years of which were in a lead or supervisory capacity.
  
• Master's degree may substitute for two (2) years of the required supervisory experience.
  
• Experience may substitute for education up to the maximum of four (4) years.
  

Licenses and Certifications Required:

• None.
  

Preferred Qualifications:

• Experience with Open Fox.
  
• Experience with Texas Penal Code.
  
• Experience with Texas NIBRS.
  
• Experience with Fingerprinting.
  
• Experience with Local Government Retention Schedules.
  

Notes to Candidate:

The Police Records Manager provides leadership, direction, and oversight of the Police Department’s Records Division. This position is responsible for managing all aspects of police records and data services, including Fingerprint and Identification, National Incident-Based Reporting System (NIBRS) compliance, Records Retention, and Online Reporting systems. The manager ensures accuracy, compliance with state and federal laws, and timely accessibility of records while supervising a team of records personnel.

Location:

715 E 8th St, Austin, TX 78701

Schedule:

Monday - Friday 8:00 to 5:00 (with potential for flexibility)

This position is eligible for a telework schedule in accordance with City of Austin policy, subject to departmental needs and operational requirements.

Pay Rate:

$33.49 - $42.71 per hour

Department may close this job posting at any time after 7 days.

City of Austin Application:

A complete and detailed City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience and education that is relevant to this position. Starting salary will be based on overall relevant experience and education. Application must include job titles, job duties performed, full or part time status. Your work history should include the duties you performed, any supervisory or lead responsibilities, and any equipment or computer software used.

CBI:

Must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. Please Click here to find more information.

Secondary Employment:

All Austin Police employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department.

• APD must review all secondary employment.
  
• Employees are required to submit a Secondary Employment Application for review and approval upon being hired with APD, as well as current APD employees considering Secondary employment.
  

Benefits:

Working with the Austin Police Department provides a number of health and welfare benefits, such as medical, paid leave time, retirement plan, training opportunities and more. Please click here to find more information.

To learn more about working with the City of Austin, click here to watch a short video!

Travel:
If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

Closing Date/Time: 2025-09-12

• 

• City of Austin

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