Scheduler Analyst (Facilities Management)

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We are seeking a detail-oriented professional to coordinate and oversee maintenance programs and projects for the City of Austin/Austin Energy. This role is responsible for scheduling preventative and corrective activities, managing contracts, and ensuring compliance with City and regulatory standards. The position involves planning projects by determining staffing and equipment needs, administering the on-call program, preparing work order schedules, and tracking project progress. You will collaborate with project managers, engineers, and contractors on designs, communicate project information to internal and external stakeholders, and support procurement for maintenance programs. This role plays a key part in maintaining and improving performance standards for our maintenance and project operations.

Job Description:

Scheduler Analyst

Purpose:

Under general supervision, this position performs and manages tasks to assist engineering or management on project or workforce planning and scheduling.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Coordinates and schedules field construction and maintenance projects. Coordinates and reviews construction- or engineering-related contracts and contract documents.
  
• Measures work performances against engineering work standards to develop, maintain, and improve City of Austin design and construction standards.
  
• Tracks status of projects, and reports to management.
  
• Plans projects by determining crew size and composition, work hour requirements, and equipment requirements.
  
• Prepares work order schedules, control records, and post schedules.
  
• Communicates project and/or program information to internal and external customers.
  
• Ensures compliance with City and other regulatory agency requirements and policies.
  
• Meets with project managers, engineers, and contractors to discuss designs.
  

Responsibilities - Supervisor and/or Leadership Exercised:

May provide leadership, work assignments, evaluations, training, and guidance to others.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of construction projects common to utilities.
  
• Knowledge of workforce requirements and work output for field construction crews.
  
• Knowledge of equipment and construction techniques common to utility construction practices.
  
• Skill in reviewing and summarizing project status reports.
  
• Skill in maintaining records of project phase.
  
• Skill in scheduling workforce.
  

Minimum Qualifications:

For Austin Energy:

• Graduation from an accredited high school or equivalent, plus three (3) years of experience in a field related to electric utility line or power plant construction and maintenance.
  OR
  
• Seven (7) years of progressively responsible experience in construction or maintenance activities, including three (3) years of which were in the planning, coordination, and scheduling of utility construction projects.
  

For Austin Water:

• Graduation from an accredited high school or equivalent, plus 3 years of experience in coordination and scheduling of utility infrastructure projects.
  
• Education may substitute for experience up to two (2) years.
  

Preferred Qualifications:

• Experience scheduling technical crews
  
• Experience operating Maximo Computerized Maintenance Management System
  
• Experience working with government purchasing processes.
  
• Polished written and verbal communication.
  
• Experience presenting complex information to audiences of varying technical knowledge
  
• Ability to work a flexible schedule (24/7).
  
• Ability to travel to multiple locations.
  

Notes to Candidate:

Pay Range: Entry: $35.50 - Mid: $45.27

Schedule: Monday - Friday (8:00AM - 5:00PM) COA 60% Telework Policy

Location: 4815 Mueller Blvd, Austin Texas 78723

Employment Application:

• The City of Austin employment application is an official document; incomplete applications will not be considered.
  
• The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held.
  
• Starting salary will be based on overall relevant experience from your application.
  
• Responses to supplemental questions regarding experience should also be clearly documented in the ‘Experience’ section of the main application.
  
• Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.
  
• Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable.
  
• Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed.
  
• Current City of Austin employees must submit their application through ‘Job Hubs’ in Workday to be considered.
  

If you are selected as a top candidate:

• Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution
  
• This position may require a criminal background investigation.
  

Good Standing Employees

Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and all of the preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified.

Work Schedule:

• This position is categorized as Essential Personnel with the City of Austin. Essential staff are required to work during emergencies or bad weather if they are scheduled to work and, in some cases, when they are not scheduled. Essential employees ensure the continuance of key operations for the City of Austin.
  
• Work hours may include after hours, holidays, and weekends and may include on-call shifts.
  
• Shifts may change according to departmental needs.
  
• Employee may be required to work additional hours outside of regular work schedule.
  

Essential:

This has been designated as an Essential Employee position. In the event of a City-designated emergency, Essential Employees provide services that impact the public health, safety, utility services, and welfare of members of the Austin community and other employees and ensure the continuity of essential operations. In such an emergency, Essential Employees may be called back in, may be required to modify their schedule, may be assigned to a City-designated work site, or may be retained on site to assist with operations and recovery.

Fair Labor Standards Act:

This position is considered FLSA non-exempt. Non-exempt employees will be compensated for any additional hours worked when such compensation is required by law.

Important Note to Applicants:
Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system" at the end.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

Closing Date/Time: 2025-09-09

• 

• City of Austin

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