Senior Analyst - Fiscal Grants Management - Police Department

Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work. Visit here to learn more about our One Team Leadership Values and Expectations, including quality and excellent customer service and here to learn more about San José.

The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at 408-535-1285, 711 (TTY) , or via email at CityCareers@sanjoseca.gov .

About the Department

The San José Police Department is dedicated to providing public safety through community partnerships and 21 st Century Policing practices, ensuring equity for all. The Department is committed to treating all of San Jose’s diverse community members with dignity, fairness, and respect, while protecting their rights and providing equal protection under the law.

Position Duties

The Police Department is recruiting for a Senior Analyst within the Fiscal Division to oversee Grants Management. The Senior Analyst for Grants Management will oversee the following functions: grant research, application processes, fund oversight, financial and programmatic reporting, auditing functions and grant compliance for all federal, state, and local grants. This position will also supervise staff, and will report to the Police Department’s Administrative Officer.

Typical duties of a Senior Analyst in the Fiscal Division include, but are not limited to:

• Compliance: ensures adherence to applicable policies and procedures such as the City’s Administrative Policy Manual; grant rules and regulations; municipal code requirements; collective bargaining agreements; Council Policy Manual; and Department orders.
• Confers with Department managers on the more difficult management and/or administrative issues, supervises or leads in gathering facts and data for problem solving and resolution; evaluates, prepares reports and recommendations for improved Departmental operations, services, systems or organizational methods.

Conducts research for new grant funding opportunities. Provides timely advice and information on grant funding solicitations, and requirements.

• Negotiates, executes, and administers contracts and agreements with agencies and contractors in compliance with City procedures.
• Responsible for preparing council memos to approve and accept grant awards and execute the grants award agreements.
• Prepares and submits grant applications, including critical components such as program design and implementation , budget narratives, performance measures and project timeline.
• Monitors, and tracks grants performance and expenditure data to ensure compliance with grantor requirements; maintain reporting schedules; and monitor grant balances.
• Administers the program budget, including development, implementation, expenditure tracking, and revenue monitoring and payment drawdowns.
• Coordinate the development and maintenance of the Citywide grants inventory listing, and support the preparation of audits, including collaboration with departments and external auditors.
• Coordinates procurements with City buyers, ensuring compliance with grant terms, conditions and timeframes.
• Supervises and provides technical support to grants analysts.
• Written Communication: responsible for preparing and editing various documents, reports, charts, data tables, presentations, and budget and personnel action requests using common office computer applications.
• Query and Reports: runs various queries and reports in Excel, PeopleSoft, and FMS as needed; present information in various formats; make recommendations as needed based on gathered/analyzed data for management decision making process.
• Consults with administrative, supervisory and line personnel in determining training needs; establishes and monitors in-service training programs; conducts regular training programs for supervisory or line personnel; monitors programs’ progress; and participates in educational opportunities.
• Special Projects: leads projects as assigned, which may include (but are not limited to) expenditure and data analysis, process/workflow analysis, strategic planning, and project analysis and development.

Minimum Qualifications

Minimum Qualifications

Education and Experience

A Bachelor’s Degree from an accredited college or university and four (4) years of increasingly responsible experience in general management/administrative analytic work in the areas of budget, finance, grant administration, organizational analysis, general administration, human resources, or related field in general analytical work.

Acceptable Substitution

One (1) year of additional education above the Bachelor’s Degree level may be substituted for one (1) year of the required management/administrative analytic work.

Required Licensing (such as driver’s license, certifications, etc.)

• Possession of a valid State of California driver's license.
  

Background: Submit to a personal background investigation as required by the Police Department

Other Qualifications

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

Job Expertise - demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

Analytical Thinking - approaches a situation or problem by defining the problem or issue; identifies a set of features, parameters, or considerations to take into account, collects and analyzes data, uses logic and intuition to arrive at conclusions and recommendations.

Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.

Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promote job performance.

Customer Service - demonstrates the ability to anticipate customers’ needs and deliver services effectively and efficiently in a timely, accurate, respectful and friendly manner.

Planning - Acts to align own unit’s goals with the strategic direction of the organization; defines tasks and milestones to achieve objectives, while ensuring the optimal use of resources to meet those objectives.

Problem Solving - approaches a situation or problem by defining the problem or issue; determines the significance of problem(s); collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

Supervision - sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, encourages and rewards risk-taking, allowing others to learn from mistakes.

Teamwork & Interpersonal Skills - demonstrates a positive attitude and flexibility along with the ability to develop effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

Computer Skills - experienced with common business computer applications including but not limited to: MS Office 365, MS Word, MS PowerPoint, MS Access, and MS Excel. Experience using database applications, PeopleSoft, and FMS. Ability to learn new applications as changing technology and procedures require.

Communication Skills - communicates and listens effectively and responds in a timely, effective, positive and respectful manner, displaying openness to other people’s ideas and thoughts; written reports and correspondence are accurate, complete, current; well-organized, legible, concise, neat, and in proper grammatical form.

Selection Process

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the job specific questions. You must answer all job specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews and a background investigation.

You will be prompted to answer the following job specific questions during the online application process. Please note that there is a 4,000-character limit, including spaces, for each text response.

• Please describe in detail your relevant skills and work experience in Grants Management within a municipality, local government, or equivalent organization. Include years of experience, your title, and specific responsibilities.
• Please describe your supervision style.
• Please describe your approach to problem-solving and provide an example of a time when you resolved a problem within a municipality, local government, or equivalent. List the process/steps you took to solve the problem.
• Please describe in detail your approach to customer service. Provide an example of a time when you provided good customer service in a challenging situation.
• Please describe your proficiency in the usage of various computer software applications such as FMS or MS Office 365 in relation to your experience as well your ability to create memos, correspondences, spreadsheets, databases, etc.
• Please describe your experience in fiscal management, including but not limited to Grants Management, Budget and Accounting.

If you have questions about the duties of this position, please contact Joanna Zywno at Joanna.Zywno@sanjoseca.gov.

If you have questions regarding the selection or hiring processes, please contact Alexandria Rodriguez at Alexandria.Rodriguez@sanjoseca.gov.

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses. Please be advised that use of AI content in your responses may result in your removal from the hiring process.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.

The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's benefits pagefor detailed information on coverage, cost, and dependent coverage.

For information on the City’s Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services website. You will be able to view information based on different Sworn/Federated job classification.

In additional to the benefits above, there is an additional perks siteto explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership.

Closing Date/Time: 9/22/2025 11:59 PM Pacific

• 

• City of San Jose

• 408-535-1285

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