Inventory Control Spec II - EMS

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The City of Austin's Emergency Medical Services Department provides 9-1-1 emergency medical response to the citizens of Austin and Travis County serving a population of over 2.2M citizens in a service region of over 1,039 square miles. While most of the assistance we give to the community is medical in nature, the smallest part of what we do involves truly time-critical life-threatening emergencies. Yet everything we do is about service: service to our patients, their families and loved ones; service to our community; and service to the people who make up Austin-Travis County Emergency Medical Services.

The primary responsibility of the Inventory Control Specialist II is operating a 24-foot box truck to deliver medical supplies to EMS stations and hospitals across the city. The person in this role will ensure accurate maintenance of inventory levels and lot numbers at all times. The inventory Control Specialist II receives, ships and verifies items assuring items received are accurate; Supports inventory and/or warehouse operations by providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle.
The Inventory Control Specialist ll also Identifies/ reports discrepancies in receiving by identifying damaged items and shortages and quantity of materials, placing materials in inventory.

Additionally, the Inventory Control Specialist ll will conduct periodic cycle counts/ inventories per schedule. They will operate various types of equipment including a pallet jack and/or forklift, as well as other vehicles such as Sprinter vans and a pickup truck.

The Inventory Control Specialist ll will be tasked with distribution and account for inventory by the use of perpetual inventory management systems; Required to serve in an on-call status, shiftwork and support declared emergencies. The person in this role is required to support and maintain assigned equipment, administrative space, warehouse facilities. Adheres to policies and procedures. Required to protect and safeguard, City facilities, vehicles, inventory and assets, controlled medications. May be assigned additional duties as determined by the manager/supervisor.

Job Description:

Inventory Control Specialist II

Purpose:

This position performs duties associated with warehouse and/or inventory management.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Receives, ships and verifies items assuring items received are accurate; inspecting condition of items; performing operational checks on equipment in inventory, comparing count/measure of items to purchase orders and packing lists, resolving discrepancies, and tracking delayed orders.
  
• Documents goods/services purchased, received and/or issued by recording identifying information using the appropriate tracking method and providing status updates to stakeholders on variances.
  
• Prepares items for shipment to ensure safe delivery and determines most economical and efficient shipping method. Documents items shipped by recording identifying information of items and transport information.
  
• Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing.
  
• Replaces or repairs damaged or obsolete items using the appropriate tools and following internal guidelines.
  
• Resolves discrepancies in receiving by identifying damaged items and shortages and quantity of materials; placing materials in inventory, conferring with various entities to make adjustments; correcting the shortages and obtaining credits.
  
• Monitors and/or maintains inventory by applying fundamental control techniques; monitoring inventory level and replenishment lead times, anticipating needed items, updating inventory forecasts, minimum and maximum stock levels, and performing periodic cycle counts / inventories.
  
• Monitors inventory by identifying idle, excess and obsolete stock and coordinates disposition as directed.
  
• Supports inventory and/or warehouse operations by providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues.
  
• Operates various types of equipment including a pallet lift and/or forklift.
  

Responsibilities - Supervisor and/or Leadership Exercised:

None.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of fundamental inventory control procedures and systems.
  
• Knowledge of office and administrative practices related to purchasing.
  
• Skill in oral and written communication.
  
• Skill in record keeping and performing detailed work.
  
• Skill in data analysis and problem solving.
  
• Skill in using computers and related software applications.
  
• Skill in handling multiple tasks and prioritizing.
  
• Ability to use various types of equipment, including a pallet lift and/or fork lift
  
• Ability to perform detailed work in an accurate and organized manner.
  
• Ability to establish and maintain good working relationships with other city employees and the public.
  

Minimum Qualifications:

• Graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field.
  
• Education may substitute for experience up to the maximum of two (2) years.
  

Preferred Qualifications:

• Experience with information technology inventory systems such as Operative IQ, Maximo, or any other similar information technology inventory systems.
  
• Experience working in an industrial warehouse environment.
  
• Experience operating equipment and vehicles such as forklift, pallet jack and 24-foot box truck.
  
• Ability to lift up to 40 lbs.
  
• Ability to work overtime, be placed in on-call status and respond to declared city or department emergencies.
  

Licenses and Certifications Required:

• Valid Texas Class C Driver’s License, if required for the position
  
• If required for the position, legally mandated training must be completed within 1 year of employment.
  

Notes to Candidate:

Regarding your Application:

• A detailed, complete City of Austin employment application is required to evaluate your qualifications and, if selected as a top candidate for the position, will be used when determining salary.
  
• Statements like “see resume” will not count when determining experience. Please be thorough in completing the employment application and list all experience that is relevant to this position. The application and resume must include dates (month and year) for each job history entry. In addition, the resume information must match the information on the application.
  
• Please describe your specific experience as it relates to the minimum and preferred qualifications when responding to the supplemental questions on the application. The responses to the supplemental questions should reference the employment history listed in the employment history section.
  
• Incomplete applications will not be considered.
  
• A resume is required for this position.
  

EMS reserves the right to close posted positions prior to the advertised close date, based on recruitment strategies and business needs.

Salary:

$22.22- $24.77

Location:

4201 Ed Bluestein Blvd., Austin, TX 78725

Hours:

Monday - Friday: 6:00 a.m. - 2:00 p.m.
This position requires occasional overtime based on business needs. This position is also required to work holidays and be placed on on-call status in order to respond to city or department emergencies.

Veterans:

Veterans, we thank you for your service and welcome your application. If you are selected as the top candidate for the position you will be required to provide your DD214.

Internal Applicants:

Employees in Good Standing, who are candidates within the Department or division that the position resides in, and who meet the minimum and preferred qualifications for the position will be included in the initial interview.

ATCEMS employees must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified.

Driving Requirement:
This position requires a valid Texas Class C Drivers License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

Essential Employee:
This has been designated as an Essential Employee position. In the event of a city-designated extraordinary situation or emergency condition, essential employees provide services that impact the public health, safety, utility services, and welfare of members of the Austin community and other employees, as well as ensure the continuity of essential operations. Essential Employees may be called back in during such events, required to modify their schedule, assigned to a City-designated work site, or retained on-site to assist with operations and recovery.

Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

Closing Date/Time: 2025-10-03

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• City of Austin

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